Schedule A - Statement of Work.docx

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STATE OF MICHIGAN

Request For Proposal No.

180000000607

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Department of Military and Veterans Affairs (DMVA) is looking to contract Duty Boots for the Michigan Youth Challenge Academy (MYCA) is located in Battle Creek, Michigan. This contract will provide duty boots to approximately 312 cadets, annually. This contract would be for three years with two (one) year extensions.

SCOPE

This Contract is established for the purpose of procuring Duty Boots. Contractors must present components which meet the specifications put forth in the contract and must meet the stocking and delivery requirements.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

Brand: ROCKY FORT HOOD WATERPROOF DUTY BOOT Item #: FQ0002049 Quantity: Approximately 312 boots annually Size: Various Color: Black Quality: New

Bidder response:

1.2 The Contractor must provide all items as listed and otherwise do all things necessary for delivery or incidental to the performance of work, as set forth below:

Contractor shall provide boots which meet the specifications as stated in Schedule B.

1.3 The Contractor must have a business process in place which allows for shipping in the quickest timeframe possible and will detail those timeframes in their proposal submission. NOTE: All shipping costs will be FOB destination under the proposed contractual agreement.

Bidder response:

NOTE: There will be no minimum order requirements.

The Contractor must sent shipments directly to:

Michigan Youth Challenge Academy ATTN: Tim Imes 5500 Armstrong Road, Building 13 Battle Creek, MI 49037-7314

Bidder response:

2. Staffing

2.1. Key Personnel

The Contractor must appoint an Account Representative(s), specifically assigned to State of Michigan account, who will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”). The Contractor must notify the Contract Administrator and the Buyer at least 15 calendar days before removing or assigning a new Contractor Representative.

Bidder response:

3. Pricing

3.1. Price Term

Pricing is firm fixed pricing for term of the proposed contract.

Bidder response:

4. Ordering 4.1.Customer Service/Ordering The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative or designee. The Contractor must provide a toll free telephone number for placement of all orders, state business hours for placement of orders, and any additional information regarding the ordering process. The Contractor shall have the capability to take orders via telephone, e-mail or fax, etc.

Bidder response:

5. Delivery

5.1. Delivery Programs

The Contractor must deliver the product the most economical way, via U.S. Mail, UPS, FedEx, Contractor fleet, or other third party carrier in delivery of the product. Costs for delivery are to be incorporated into the item cost. No separate shipping costs shall be allowed. Shipping will be FOB destination.

Bidder response:

5.2. Delivery Timeframe

Contractor shall ship within two weeks After Receipt of Order (ARO). Please note, any backorders must be communicated with the program manager will be allowed under the proposed contract.

Bidder response:

5.3. Packaging

Packaging must be optimized to permit the lowest shipping/freight rate and most expedited ARO. All orders must have a corresponding packing slip of the items shipped with order.

Bidder response:

6. Acceptance

6.1. Acceptance, Inspection and Testing

The acceptance process is defined in Section 16, Acceptance, of the Standard Contract Terms. Additional requirements include:

A. Boots.

1. No physical defects. Tears, stains, holes, miss-sewn seams, etc.

2. In the color(s) and size(s) ordered.

Bidder response:

B. Returns.

The Contractor must provide information regarding their company return process. NOTE: The State will not incur costs for any returned items which are the fault of the Contractor, shipping process, etc.

Bidder response:

7. Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) itemized list of each boot ordered; (e) unit price; and (f) total price.

Invoices shall be sent to the following address:

Invoices will be sent directly to:

Michigan Youth Challenge Academy ATTN: Tim Imes 5500 Armstrong Road, Building 13 Battle Creek, MI 49037-7314

Bidder response:

7.2. Payment Methods

The State will make payment for Contract Activities via EFT.

Bidder response:

Version 1 Revised Date: 7/28/2017