Schedule A - Statement of Work, Contract Activities.docx

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STATE OF MICHIGAN

Request For Proposal No. 180000002216

Zorn Light Weight Deflectometer Soil Testing Devices

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

1. Specifications

1.1 The Contractor must provide the following:

Quantity: 2 Zorn Light Weight Deflectometer Model ZFG 3.0 GPS Must include the following:

- Loading device w/ 10 kg drop weight

- 300mm loading plate

- Electronic LCD readout

- Leather case with strap

- Ergonomic design

- SD card for storage

- Thermal printer with case

- Software for Windows

- GPS

- User manual

- Air Cargo Case ACC3 with wheels Shipping must be included with the price

Bids on alternate brand or manufacturer lines will not be considered. This contract will be awarded to one vendor for all items listed on the solicitation.

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3 Recall Requirements and Procedures

Describe any recall requirements and procedures. (OR) The Contractor must describe any recall procedures.

2. Service Levels

2.1 Delivery

Delivery will be expected within 30 calendar days upon date of order. Delivery will be made at Michigan Department of Transportation, Geotechnical Services Section, Construction & Technology Bldg., 8885 Ricks Road, Lansing, Michigan 48917.

2.2 Training

The Contractor must provide up to one full day of on‑site training at a location specified by MDOT. The Contractor must explain its training capabilities and any training that is included in its proposal.

3. Staffing

3.1 Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.2 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

4. Pricing

4.1 Price Term

Pricing is firm for a 365 day period.

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

5.2 Order Verification

The Contractor must have internal controls, approved by DTMB-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

6. Delivery

6.1 Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

6.2 Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1 Acceptance, Inspection, and Testing

For acceptance, as part of the required training, the Contractor must verify that all items listed in the specifications have been furnished.

8. Invoice and Payment

8.1 Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; and (f) total price, which includes shipping costs.

8.2 Payment Method

The State will make payment for Contract Activities via electronic funds transfer.

Version 1 Revised Date: 7/28/2017