Schedule A - Energy Center Steam Components Repair.docx

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STATE OF MICHIGAN

Request For Proposal No.171 180000003157 Energy Center Steam Components Repair Project

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

The Department of Technology, Management and Budget – State Facilities Administration – Building Operations Division is looking for a qualified vendor to furnish and install new steam components at the Energy Center located at 7432 Parsons Dr. Dimondale, MI 48821.

SITE VISIT

A mandatory site visit is scheduled for Tuesday, July 31st, 2018 at 10 am. You must be present at the site visit to submit a bid. If you submit a bid and did not attend the site visit, your bid will not be considered. A sign-in sheet will be available. You MUST sign the sign-in sheet to have your bid considered. Todd Ward or Heath Miller will be in the lobby to meet you.

REQUIREMENTS

1. General Requirements

1.1. Labor Specifications

· Labor Description Build and deliver a 4” by 3” flanged spool piece for new blowndown tank in the basement.

Labor and material to build (2) 8” drip pockets x 14” long on 14” main steam line with necessary valves (existing) and tie into high pressure condensate line (existing).

Labor and material to build (1) 8” drip pockets x 14” long with necessary valves and tap into high pressure condensate (new).

Install 2” weld-o-lets on high pressure condensate return.

Labor and materials to build and install (1) 3” drip pocket x 14” long on 6” steam main with necessary valves (SOS).

(2) Fitters and (2) Welder with proper equipment to install the equipment mentioned above.

All work must be completed between Friday 5:00pm August 24th and 6:00pm August 25th and prepared for tunnel warm-up.

Contractor agrees in the box below they will provide all the labor and materials mentioned above.

1.2. Mandatory Minimum Requirements

· Must be able to provide the materials mentioned in the Labor Description

· Must be able to install the materials mentioned in the Labor Description

1.3. Warranties

Contractor to explain in the box below any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.4. Recall Requirements and Procedures

Contractor to explain in the box below any recall requirements and procedures.

1.5. Incentives

Contractor to explain in the box below any special incentives or services including, but not limited to, return policies, trade-in programs for the existing product, quantity discounts, etc.

2. Service Levels

2.1. Time Frames

Contract Activities must be completed within 21 business days from receipt of order. Contract Activities are the dates the contractor expects to have all the product completely built.

2.4 Meetings

The State may request meetings as it deems appropriate.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one lead worker, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 3 calendar days before removing or assigning a new Contractor Representative.

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog

To enable catalog management functionality, the Contractor must supply the State with product and pricing information as identified in the Schedule B – Pricing Matrix of this RFP. The Contractor must supply the State with updated product and pricing information over the duration of the Contract using the then- current catalog template provided by the State. Product and price changes provided in this manner will not take effect until the catalog is updated in the State’s procurement system.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order.

5.2 Order Verification

The Contractor must have internal controls, approved by DTMB-Procurement, to verify abnormal orders and to ensure that only authorized individuals place orders.

6. Delivery

6.1. Delivery Programs

Materials must be delivered to the Energy Center located at 7432 Parsons Dr. Dimondale, MI 48821.

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Final Acceptance

Final acceptance will be completed when the entire job is completed. The project manager will determine when the job has been completed.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities by EFT.

8.3. Procedure

Contractor must be set up to receive payments through EFT.

9. Project Plan Contractor to explain in complete detail in the box below their project plan to complete this project:

10. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

12. Additional Requirements

12.1. Environmental and Energy Efficient Products

The Contractor must provide products that meet the following environmental or energy efficient standards:

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Contractor to provide complete details if their product contains any of contents listed under section 12. Additional Requirements in the box below:

Version 1 Revised Date: 7/28/2017