schedule_a.docx

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STATE OF MICHIGAN

Request For Proposal No. 190000002840 Asian Carp Seine Hauls

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Department of Natural resources is currently investigating grass carp populations in Western Lake Erie. Capture efficiencies for grass carp with traditional sampling gear have not been effective. The seine has proven to be more effective with capturing grass carp that traditional Department of Natural Resources fisheries sampling gear. The Department has engaged in two research projects to better understand the movement and reproductive capabilities for grass carp in Lake Erie

SCOPE

The commercial fisher must conduct 18 total seine hauls in Michigan waters of Lake Erie in 2019. The seines used during these fishing efforts must be the same seines authorized under commercial fishing license 1300.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The seine hauls must be conducted at the following sites, during the timeframes described below.

Huron River Mouth – Fig. 2

· 2 seine hauls between the months of July and August (summer)

· 3 seine hauls between the months of September and November (fall)

Plum Creek – Fig. 3

· 2 seine hauls between the months of July and August (summer)

· 5 seine hauls between the months of September and November (fall)

North Maumee Bay – Fig. 4

· 2 seine hauls between the months of July and August (summer)

· 4 seine hauls between the months of September and November (fall)

No more than one seine haul shall be conducted on the same day at any location unless grass carp are captured. If seining is not possible at any of these locations during these times, notify the Michigan DNR for an alternative sampling plan. The MDNR must be notified at least two days prior to conducting each seine haul attempting to include personnel to participate in the seine operation. A minimum of three days must pass before additional seine hauls occur at any of these locations during the two/three month seasons.

If MDNR personnel is unable to attend any individual seine haul described above, we have provided datasheets to assist with proper data collection during these hauls. The required information to record includes; date, detailed location description, latitude/longitude, seine time start, seine time end, number of grass carp captured, other aquatic invasive species captured, targeted commercial species total catch volume, buffalo species total catch volume, and common carp total catch volume.

The DNR will provide the vendor with the following datasheets and maps to assist with implementing the seine hauls while also providing the DNR with the necessary biological information to help address grass carp threats in Lake Erie.

Commercial Seine Field Datasheet

Date

Detailed location description

Latitude/longitude

Seine time start

Seine time end

Number of grass carp captured

Other aquatic invasive species captured

Comments: (e.g., overall catch description, grass carp tag ID, complications experienced, etc.)

Response: Contractor shall check only one box below and identify exception(s):

List all exception(s):

2. Service Levels

2.1. Time Frames

A minimum of three days must pass before additional seine hauls occur at any of these locations during the two/three-month seasons.

2.2. Reporting

Communications Protocol for vendor when/if grass carp are captured:

In the absence of MDNR personnel, please notify John Buszkiewicz (248-296-2498), Lucas Nathan (517-284-6235), or someone at the MDNR Waterford Fish Station (248-666-8463) as soon as possible. Keep the fish in a holding tank (if alive) or on ice (if dead) until notifying MDNR. Do not freeze the fish. If a tagged grass carp is recaptured, record the tag number in the comments section. If no external tag is present, check for missing dorsal fin rays, or a scar on the belly of the fish. If you are unsure of the status of any captured grass carp, call one of the contacts above. Only release a tagged fish if you have confirmed it with MDNR personnel.

2.3. Meetings

The State may request other meetings as it deems appropriate.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint a Service Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

Response: Provide contractor representative information.

3.2. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor.

Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Response: Contractor shall check only one box below and identify exception(s):

Contractor disclosure of subcontractor, including legal business name, address, telephone number, previous work experience, and description of work to be done by the subcontractor:

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be Purchase Order.

6. Acceptance

6.1. Acceptance, Inspection and Testing

Contract Activities are subject to inspection and testing by the State within 30 calendar days of the State’s receipt of them (“State Review Period”), unless otherwise provided in Schedule A. If the Contract Activities are not fully accepted by the State, the State will notify Contractor by the end of the State Review Period that either: (a) the Contract Activities are accepted, but noted deficiencies must be corrected; or (b) the Contract Activities are rejected. If the State finds material deficiencies, it may: (i) reject the Contract Activities without performing any further inspections; (ii) demand performance at no additional cost; or (iii) terminate this Contract in accordance with Section 23, Termination for Cause.

Within 10 business days from the date of Contractor’s receipt of notification of acceptance with deficiencies or rejection of any Contract Activities, Contractor must cure, at no additional cost, the deficiency and deliver unequivocally acceptable Contract Activities to the State. If acceptance with deficiencies or rejection of the Contract Activities impacts the content or delivery of other non-completed Contract Activities, the parties’ respective Program Managers must determine an agreed to number of days for re-submission that minimizes the overall impact to the Contract. However, nothing herein affects, alters, or relieves Contractor of its obligations to correct deficiencies in accordance with the time response standards set forth in this Contract.

If Contractor is unable or refuses to correct the deficiency within the time response standards set forth in this Contract, the State may cancel the order in whole or in part. The State, or a third party identified by the State, may perform the Contract Activities and recover the difference between the cost to cure and the Contract price plus an additional 10% administrative fee.

7. Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

7.2. Payment Methods

The State will make payment for Contract Activities by EFT.

8. Additional Requirements Response: Contractor shall check only one box below and identify exception(s):

Appendix

Figure 1. Michigan waters of Western Lake Erie outlining the three commercial seine locations; Huron River Mouth, Plum Creek, and North Maumee Bay.

Figure 2. Map showing the Huron River mouth and Pointe Mouillee State Game Area.

Figure 3. Map showing Plum Creek and La Plaisance Bay.

Figure 4. Map showing North Maumee Bay.

Version 2 Revised Date: 2/2019 image1.png image2.png image3.png image4.png