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STATE OF MICHIGAN

Furnish and Deliver Two (2) Great Lakes Patrol Boat Packages

Request for Proposal No. 190000002819

Bids Due: Friday, August 9, 2019 at 3:00 P.M. Eastern Time

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Vendor” in this document refers to a bidder responding to this RFP.

The Vendor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

Furnish and Deliver One (1) Great Lakes Patrol Boat with Mercury Outboard Engines and trailer as per the attached specifications. One year written manufacturer’s warranty is required. Transferred, third party warranties will not be accepted. Vendor shall be an authorized factory franchised dealer or the manufacturer itself.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

See attached specifications. Bidders must submit drawings along with their bid if proposing an alternate to the Safe Boat reference brand. Bids for alternate manufacturers received without proposed drawings by be rejected as being incomplete.

1.2. Warranties

Unit shall come with a written manufacturer’s one-year warranty. Transferred warranties will not be accepted. Vendor shall provide locations of manufacturer dealerships that will be servicing unit nearest the points of unit deployment.

1.3. Recall Requirements and Procedures

The Vendor must describe any recall procedures.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.]

2. Service Levels

2.1. Time Frames

All Contract Activities must be delivered by December 31, 2019.

2.2. Delivery

Delivery will be expected December 31, 2019. Boat packages shall be delivered according to the DNR Plainwell Office, 621 North 10th St., Plainwell, MI 49080. The Dept. of Natural Resources shall be notified within seven (7) days of delivery.

2.3. Installation – All options as identified in the specifications shall be installed and fully operable at the time of Owner acceptance.

2.4. Technical Support and Repairs

Bidder shall respond to service request within 24 hours of request. Warranty work shall be performed in a timely fashion so as not to disrupt the operations of the business unit.

2.5. Maintenance -

Regular maintenance to be performed by State of Michigan employees.

2.6. Training

The Vendor must provide the following training for start-up and maintenance.

2.7. Reporting – Not Applicable

2.8. Meetings – Not Applicable

3. Staffing

3.1. Vendor Representative

The Vendor must appoint one (1) individuals, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Vendor Representative”).

3.2. Key Personnel – Not Applicable

3.3. Non-Key Personnel – Not Applicable

3.4. Organizational Chart – Not Applicable

3.5. Customer Service Toll-Free Number – Not Applicable

3.6. Technical Support, Repairs and Maintenance

The Vendor must specify its representative and contract information for technical support, repairs, and maintenance questions. All Manuals shall be provided in a resealable, waterproof, hard-wall container(s). Zipper lock plastic bags are not acceptable.

3.7. Disclosure of Subcontractors – Not Applicable

3.8. Security – Not Applicable

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes – Not Applicable

5. Ordering

5.1. Authorizing Document

The appropriate authorizing document for the Contract will be a standard purchase order.

5.2 Order Verification – Not Applicable

6. Delivery

6.1. Delivery Programs – Not Applicable

6.2. Packaging and Palletizing

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

7. Acceptance

7.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: demonstration of operation upon delivery.

7.2. Final Acceptance – The Owner shall have one week (seven calendar days) after delivery to review, inspect, and evaluate all major components.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2. Payment Methods

The State will make payment for Contract Activities by electronic funds transfer (EFT).

8.3. Procedure – Not Applicable

9. Project Plan – Not Applicable

10. Licensing Agreement – Not Applicable

11. Liquidated Damages – Not Applicable

12. Additional Requirements – Not Applicable Rev. 5/2016