Schedule A - Commodities & Non-Professional Services - Bidder Box.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement Schedule a – statement of work contract activities Request for Proposal (RFP) No. 250000002191 Forest Resources Division – Bendix King Radio Purchase This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

The Department of Natural Resources is looking to purchase portable radios and accessories.

SCOPE

The Department of Natural Resources is looking to purchase Bendix King (BKR) 5000 portable radios and accessories (outlined within the Requirements Section). Award of contract shall be based upon the lowest bid received from a responsive and responsible Bidder having met all specifications. If no such bid is received, bids received from responsive and responsible bidders that most nearly meet the published specifications will then be evaluated for pricing. Award of contract shall then be based upon the lowest bid received from a responsive and responsible bidder that most nearly meets the published specification.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

To include, batteries (2 per radio), desktop charger, antenna (long range 18”), belt clip, remote/lapel microphone,1 manual for each radio

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

1.2. Warranties

Describe any warranties included in the bid – add additional rows as needed. Explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Bidder must provide detailed information requested below:

Describe any warranties included in the bid (if none, write N/A):

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State.

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.3. Recall Requirements and Procedures

Describe any recall requirements and procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.4. Quality Assurance Program

Explain your Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

2. Service Requirements

2.1. Delivery

Delivery will be expected within 14 calendar days upon date of order. Delivery will be made at:

DNR Forest Fire Experiment Station Forest Resources Division 1337 E Robinson Lake Road Roscommon, MI 48653

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

3. Pricing

3.1. Price Term

Pricing is firm for the entire length of the Contract. This is a one-time purchase only.

List all exception(s):

3.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

List all exception(s):

4. Ordering

4.1. Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order.

5. Delivery

5.1. Delivery Programs

The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

List all exception(s):

Bidder must describe how they comply with the above requirement(s):

6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

List all exception(s):

6.2. Payment Methods

The State will make payment for Contract Activities via EFT.

List all exception(s):

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