schedule_a_commodities_and_non-prof_services-outline_format.M-55.Townline.docx

Michigan.gov/MiProcurement

Contractor must enter company name here.

Michigan.gov/MiProcurement

SCHEDULE A – STATEMENT OF WORK CONTRACT ACTIVITIES

Request for Proposal (RFP) No. 220000000618 M-55 at Townline Road Traffic Signal Strain Pole Replacement This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

This is traffic signal repair work that is needed due to structural deficiencies.

SCOPE

The strain pole and foundation in the southwest corner of M-55 at Townline Road will be removed and replaced. Other items of work include transferring the span wire and pole-mounted traffic signal cabinet to the new pole, salvaging/re-installing the hemispherical video detection system, and handhole/conduit installation.

BOND REQUIREMENT:

The successful bidder must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on the forms provided by the Department. The bonds must meet the requirements of Michigan law and the Department and include other items such as the Powers of Attorney and Endorsement as specified by the Department. The same surety responsible for writing the performance bond must write the lien bond. It is the successful bidder’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

ADDITIONAL REQUIREMENTS:

Contractor will be required to perform the following work:

· Attachment 1 – Removal Items

· Attachment 2 – Construction Items

· Attachment 3 - Maintaining Traffic Typicals (Contractor to provide Maintaining Traffic Plan)

· Site Restoration Contractor is required to follow the following standards and specifications:

· 2020 MDOT Spec Book

· 2020 MDOT Special Provisions (Attachment 4)

· 20SP-820A-01 – STEEL STRAIN POLE

· 20SP-820F-02 – PUSHBUTTON AND SIGN, SALVAGE

· 20SP-820I-01 – TRAFFIC SIGNAL WORK – CONSTRUCTION METHODS

· 20SP-1003A-01 – QUALITY INDEX FOR PORTLAND CEMENT CONCRETE

· 20TM818-A140-02 – HANDHOLE, ROUND

· 20SP-820N-01 – HEMISPHERICAL VIDEO DETECTION

· Traffic Signal Special Details (Attachment 5)

1. General Requirements

1.1. Product Specifications

The Contractor must provide the following:

· Material Source List

· Buy America Certification for Steel Items

1.2. Warranties

Describe any warranties included in the bid and provide the length of the warranty. Explain the process for reporting warranty issues and how any repairs or replacements are made, including timing. If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State. Provide the name, address, contact name, phone number and email address of the party responsible for the warranty.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

1.3. Recall Requirements and Procedures

The Contractor must describe any recall procedures

1.4. Quality Assurance Program

The contractor will provide the following plans for pre-approval by MDOT:

· Safety Plan/Damage Claim Program

· Work Zone Traffic Control Plan

· Drilled Shaft Installation Plan

· Concrete QC Plan

· Concrete Mix Design (JMF)

MDOT will provide on-site inspection and testing during construction to ensure the pre-approved plans are followed.

1.5. Incentives

Explain any special incentives or services including, but not limited to, return policies, trade-in programs, quantity discounts, etc.

1.6. Transition

A. Contract Execution: Upon notification to proceed from the MDOT Program Manager.

B. Post-Contract Transition: Invoices must be sent within 45 days after expiration of contract. Any invoices received after 45 days will result in a non-payment of invoice.

2. Service Levels

2.1. Time Frames

The anticipated timeframe for the work is from 4/17/23 to 4/28/23 or as negotiated with the Program Manager. The contractor must provide a progress schedule, to be approved by the MDOT Program Manager and subject to change based on the availability of MDOT inspection and testing staff.

2.2. Reserved

2.3. Installation

Installation will be expected per the approved progress schedule. Installation will be considered complete when all work has been completed and inspected.

2.4. Project Prevailing Wage Requirements, applicable only if construction or installation is required as part of Contract Activities The Contractor (and its Subcontractors) must pay all mechanics and laborers employed directly on the site of the work, unconditionally and at least once a week, and without subsequent deduction or rebate on any account, the full amounts accrued at time of payment, computed at wage rates not less than those stated in the advertised specifications as prevailing wages based on locality, regardless of any contractual relationship which may be alleged to exist between the Contractor or subcontractor and the laborers and mechanics.

Contractor must post the scale of wages to be paid in a prominent and easily accessible place at the site of the work.

2.5. Reserved

2.6. Reserved

2.7. Reserved

2.8. Reserved

2.9. Meetings

The Contractor must attend the following meetings: Kick-off meeting if deemed necessary by the MDOT Program Manager.

3. Staffing

3.1. Contractor Representative

The Contractor must appoint one project manager specifically assigned to State of Michigan accounts who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 3 calendar days before removing or assigning a new Contractor Representative.

3.2. Key Personnel

The Contractor must provide a list of Key Personnel and their contract information.

The Contractor must appoint a construction foreman who will be on-site and directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 24 hours.

Contractor’s Key Personnel must be on-site at M-55 @ Townline during the following times: while work is being performed.

The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

The bidder must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

3.3. Non-Key Personnel

The Contractor must notify the Contract Administrator at least 10-calendar days before removing or assigning non-key personnel.

3.4. Organizational Chart

Provide an overall organizational chart that details staff members, by name and title, and subcontractors.

3.5. Customer Service Toll-Free Number

The Contractor must specify its toll-free number for the State to contact the Contractor Representative who must be available for calls during the hours of 8 am to 5 pm EST Monday through Friday, at a minimum. Identify customer service availability for this proposal by hours and days of the week.

3.6. Reserved

3.7. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

A complete description of the Contract Activities that will be performed or provided by the subcontractor.

3.8. Reserved

4. Pricing

4.1. Price Term

Pricing is firm for the entire length of the Contract.

4.2. Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by mutual agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3. Reserved

5. Reserved

6. Reserved

7. Acceptance

7.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities, per the approved Concrete QC Plan, Drilled Shaft Installation Plan, Work Zone Plan, Site Safety Plan, MDOT standards, special provisions, and the 2020 spec book.

7.2. Final Acceptance

Upon final inspection.

8. Invoice and Payment

8.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); (g) vendor-generated invoice number and (h) total price.

8.2. Payment Methods

The State will make payment for Contract Activities through the SIGMA vendor payment system.

8.3. Procedure

Submit invoices to the MDOT Program Manager.

9. Project Plan Provide all required documents to the MDOT Program Manager for approval.

Upon Contract Award: A final project plan/progress schedule must be submitted for final approval within 10 calendar days of the Effective Date. The plan must also include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

10. Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

11. Liquidated Damages Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Unauthorized Removal of Key Personnel will interfere with the timely and proper completion of the Contract, to the loss and damage of the State, and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, the State may assess liquidated damages against Contractor as specified below.

The State is entitled to collect $1,000 per individual per day for the removal of any Key Personnel without prior approval of the State.

The State is entitled to collect $1,000 per individual per day for an unapproved or untrained key personnel replacement.

12. Additional Requirements

12.1. Reserved

12.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

12.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

12.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs and describe how the products are identified or otherwise labelled.

12.5 Perfluoroalkyl and Polyfluoroalkyl Substances (PFAS)

The Contractor must confirm that the provided products do not intentionally contain PFAS. This consists of all components of the provided products, including product packaging.

13. Reserved

Version 4 (10/2020) 2

Version 2022-2 2 of 2 image1.png