sched A-AIS removal Higgins Lake (1).docx

Michigan.gov/MiProcurement Schedule a – statement of work contract activities

Contractor must enter company name here.

Michigan.gov/MiProcurement Schedule a – statement of work contract activities Request for Proposal (RFP) No. 220000001631

AIS Removal at Higgins Lake BAS This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

A. BACKGROUND

The Michigan Department of Natural Resources, Parks & Recreation Division, is seeking bids for aquatic invasive plant treatment at North Higgins Lake State Park Boating Access Site (BAS) and Channel in Crawford County, Michigan, West Higgins Lake BAS and Channel in Roscommon County, Michigan, and South Higgins Lake State Park BAS, Channel, and Lagoon, in Roscommon County, Michigan. No pre-bid meeting is scheduled for this project. A treatment map has been posted with this work statement on the SIGMA-VSS website. The work is to be completed by August 30, 2022.

B. OBJECTIVE

The objective of this project is to mechanically treat Eurasian watermilfoil (Myriophyllum spicatum) and starry stonewort (Nitellopsis obtusa) via DASH at the three DNR-owned boating access sites on Higgins Lake while maintaining navigational lanes and safety for recreational boaters.

C. TASKS

· The Contractor must work within the DNR’s EGLE (Department of Environment, Great Lakes, and Energy) permit for the activities described.

· The Contractor must supply all necessary labor, equipment and materials to accomplish the work.

· Late July – August: The Contractor must use Diver Assisted Suction Harvesting (DASH) to hand remove Eurasian watermilfoil and starry stonewort from DNR-owned boating access sites. No more than 4.14 acres across the three sites can be mechanically controlled. All plant materials, including roots, bulbils, or fragments, must be collected and contained.

· Turbidity curtains must be used to prevent off-site siltation or dispersal of invasive plant fragments.

· All DASH crew members must complete online tutorials for Eurasian watermilfoil and starry stonewort through the Midwest Invasive Species Information Network (www.misin.msu.edu).

· All removed vegetation must be disposed in an upland/non-wetland area, to be determined with DNR staff.

· The Contractor must ensure that recreational boater access continues to be available throughout the treatment while maintaining safety.

· The Contractor must document all activities by completing daily DASH monitoring forms and taking corroborative photographs. Treatment dates, local conditions at the time of treatment and overall effectiveness of the invasive plant control program should be tracked. A final report is due by September 30, 2022.

· The Contractor must follow the State of Michigan’s decontamination policy to prevent the spread of invasive species into and out of Higgins Lake.

· The Contractor must contact the Park Supervisor prior to control actions.

· The treatment dates must be scheduled with the Park Supervisor to ensure all aquatic invasive plant work is coordinated across the three sites.

THE FOLLOWING SPECIFIC TECHNIQUES WILL BE USED TO PERFORM THE TASKS ABOVE:

· Explain your techniques:

· The following chemicals will be used in the process of this project:

(list brand/trade names of herbicides, adjuvants/surfactants, and dyes, and active ingredient concentrations to be used)

· Date contractor is available to begin the project, estimated number of days to complete the project under optimum conditions, and estimated number of field staff to be working onsite:

1. PROJECT CONDITIONS:

· All work is to be done by certified and licensed applicators, using best industry practices and following label instructions for products used.

· The Contractor is responsible for scheduling and treating at optimum time periods.

· If conditions warrant, alterations to the management plan and products used may be necessary. Any alteration to original specifications must be approved by the DNR contact person and covered by the EGLE permits.

· The Contractor’s insurance must be for $2,000,000 minimum and must mention coverage for aquatic work and cannot have a “pollution exclusion” clause. The DNR must have a copy of the Bidder’s current liability insurance certificate on file. Bidders must include their Certificate of Insurance with their bid response in SIGMA VSS. The Certificate of Insurance must have their policy endorsed to add “the State of Michigan, its departments, divisions, agencies, offices, commissions, officers, employees and agents” as additional insureds using endorsement CG 20 10 11 85, or both CG 2010 07 04 and CG 2037 07 0. The Certificate Holder should be listed as Department of Natural Resources, 525 W. Allegan St., Lansing, MI 48915.

Does your company possess the certifications listed above:

2. EQUIPMENT

The following specific equipment will be used in the process of this project:

3. INCENTIVES

Please Explain any special incentives or services:

4. STAFFING

4.1 Contract Representative

The Contractor must appoint a project manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 14 calendar days before removing or assigning a new Contractor Representative.

Please provide contact information (phone, address, email etc.):

4.2 Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities, the relationship of the subcontractor to the Contractor, and whether or not the Contractor has a previous working experience with the subcontractor.

If bidder plans to utilize subcontractors, they shall provide the information listed above:

Bidder must list the projects which the subcontractor has collaborated on and detail exactly what tasks/roles the subcontractor provided under the contract:

Project Name:

Project Description:

Sub-contractor tasks:

Date of Project:

Bidder must provide a complete description of the Contract Activities that will be performed or provided by the subcontractor:

Contractor must provide percent of work to be performed by the subcontractor: ______%

5. PRICING

5.1 Price Term

Pricing is firm for a 365-day period (“Pricing Period”). The first pricing period begins on the Effective Date. Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

6. ORDERING

6.1 Authorizing Document

The state shall authorize and commit to the contractor by issuance of a delivery order. The Contractor will be provided with any applicable maps, the Invasive Species Final Report Form, the Pesticide Treatment Record Form and site-specific information that must be followed (if applicable).

7. INVOICE AND PAYMENT

7.1 Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8. PAYMENT METHODS

The State will process payment for services as payment against an existing Delivery Order using Electronic Funds Transfer.

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