Schaumburg_FS_54_-_100%_Project_Manual_1.31.24.pdf

Project Manual

Set No: __________

Comm No: 233122Book 1 of 1

Fire Station 54 - Bathroom Renovations

101 Schaumburg Court January 26, 2024

Village of Schaumburg

Divisions 00 - 49

1601 Roselle Road Schaumburg, IL 60195

No. 233122 00 01 01 - 1 Project Title Page

SECTION 00 01 01

PROJECT TITLE PAGE

P R O J E C T M A N U A L

PROJECT IDENTIFICATION

CONDITIONS OF THE CONTRACT

GENERAL REQUIREMENTS

AND SPECIFICATIONS

FOR

Fire Station 54 Bathroom Renovations 1601 Roselle Road Schaumburg, Illinois 60195

Village of Schaumburg 101 Schaumburg Court Schaumburg, Illinois 60193

ISSUE DATE: January 26, 2024

No. 233122 00 01 01 - 2 Project Title Page

END OF SECTION 00 01 01

No. 233122 00 01 03 - 1 Project Directory

SECTION 00 01 03

PROJECT DIRECTORY

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Identification of project team members and their contact information.

1.02 OWNER:

A. Name: Village of Schaumburg

1. Address: 101 Schaumburg Court, Schaumburg, Illinois 60193

1.03 CONSULTANTS:

A. Architect:

1. Company Name: Wold Architects and Engineers

a. Address: 220 North Smith Street, Suite 310, Palatine, Illinois 60067

b. Telephone: (847) 241-6100

B. Mechanical Engineering Consultant:

1. Company Name: Wold Architects and Engineers

a. Address: 220 North Smith Street, Suite 310, Palatine, Illinois 60067

b. Telephone: (847) 241-6100

C. Electrical Engineering Consultant:

1. Company Name: Wold Architects and Engineers

a. Address: 220 North Smith Street, Suite 310, Palatine, Illinois 60067

b. Telephone: (847) 241-6100

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

No. 233122 00 01 03 - 2 Project Directory

END OF SECTION 00 01 03

No. 233122 00 01 05 - 1 Certifications Page

SECTION 00 01 05

CERTIFICATIONS PAGE

Fire Station 54 Bathroom Renovations Village of Schaumburg

Architect: Wold Architects and Engineers I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Architect under the laws of the State of Illinois.

Signature: _______________________________________________ Typed Name: Matt Bickel Registration: 001020883 Date Signed: January 26, 2024

Mechanical Engineer: Wold Architects and Engineers I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Illinois.

Signature: _______________________________________________ Typed Name: Matt Verdun Registration: 062059546 Date Signed: January 26, 2024

Electrical Engineer: Wold Architects and Engineers I hereby certify that this plan, specification or report was prepared by me or under my direct supervision, and that I am a duly Licensed Professional Engineer under the laws of the State of Illinois.

Signature: _______________________________________________ Typed Name: Bradley Johannsen Registration: 062060077 Date Signed: January 26, 2024

No. 233122 00 01 05 - 2 Certifications Page

END OF SECTION 00 01 05

No. 233122 00 01 10 - 1 Table of Contents

SECTION 00 01 10

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

00 01 01 - Project Title Page 00 01 03 - Project Directory 00 01 05 - Certifications Page 00 01 10 - Table of Contents

SPECIFICATIONS

DIVISION 01 -- GENERAL REQUIREMENTS

01 10 00 - Summary of the Work 01 21 00 - Allowances 01 23 00 - Alternates 01 25 00 - Substitution Procedures 01 25 01 - Pre-Bid Substitution Request Form 01 26 63 - Change Orders 01 30 00 - Administrative Requirements 01 31 26 - Electronic Background Documents 01 31 27 - Electronic Background Documents-Attachment A 01 32 16 - Construction Progress Schedule 01 50 00 - Temporary Facilities and Controls 01 70 00 - Execution and Closeout Requirements

DIVISION 02 -- EXISTING CONDITIONS

02 41 00 - Demolition

DIVISION 03 (NOT USED)

DIVISION 04 -- MASONRY

04 20 00 - Non-Bearing Unit Masonry

DIVISION 05 -- METALS

05 50 00 - Metal Fabrications

DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

06 10 53 - Rough Carpentry-Wood Blocking

DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

07 21 00 - Insulation 07 51 15 - Roof Patching 07 84 00 - Firestopping 07 92 00 - Joint Sealants

DIVISION 08 -- OPENINGS

08 11 13 - Hollow Metal Doors and Frames 08 14 16 - Flush Wood Doors 08 31 00 - Access Panels 08 71 00 - Finish Hardware

DIVISION 09 -- FINISHES

09 05 61 - Common Work Results for Flooring Preparation 09 21 16 - Gypsum Wallboard Assemblies 09 30 00 - Tile 09 51 00 - Acoustical Ceilings 09 67 00 - Fluid-Applied Flooring 09 90 00 - Painting and Coating

No. 233122 00 01 10 - 2 Table of Contents

DIVISION 10 -- SPECIALTIES

10 26 00 - Surface Protection Systems 10 28 00 - Toilet Accessories

DIVISION 11-21 (NOT USED)

DIVISION 22 -- PLUMBING

22 05 00 - Common Work Results For Plumbing 22 05 23 - General-Duty Valves For Plumbing Piping 22 05 29 - Hangers And Supports For Plumbing Piping and Equipment 22 05 53 - Identification For Plumbing Piping and Equipment 22 07 00 - Plumbing Insulation 22 11 16 - Domestic Water Piping 22 11 19 - Domestic Water Piping Specialties 22 13 16 - Sanitary Waste And Vent Piping 22 13 19 - Sanitary Waste Piping Specialties 22 40 00 - Plumbing Fixtures

DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

23 05 00 - Common Work Results For HVAC 23 05 13 - Common Motor Requirements For HVAC Equipment 23 05 53 - Identification For HVAC Piping And Equipment 23 07 00 - HVAC Insulation 23 31 13 - Ductwork 23 33 00 - Air Duct Accessories 23 34 16 - Air Handling 23 37 13 - Diffusers, Registers, and Grilles 23 90 00 - Testing, Adjusting, and Balancing

DIVISION 24- 25 (NOT USED)

DIVISION 26 -- ELECTRICAL

26 00 01 - Electrical Systems

DIVISION 27-49 (NOT USED)

END OF SECTION 00 01 10

No. 233122 01 10 00 - 1 Summary of the Work

SECTION 01 10 00

SUMMARY OF THE WORK

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Fire Station 54 Bathroom Renovations B. Owner's Name: Village of Schaumburg C. Architect's Name: Wold Architects and Engineers.

D. Additional Project contact information is specified in Section 00 01 03 - Project Directory.

E. The Project consists of the construction of interior renovations of toilet and shower rooms in existing fire station.

1. Briefly and without force and effect upon the Contract Documents, the Work of this single prime

Contract can be summarized as follows:

2. Work under this Contract includes:

a. Sitework:

1) Site repair as required due to construction activities.

b. Building Structure:

1) Lintels and other miscellaneous metal items.

c. Building Enclosure:

1) Roofing patching associated with new mechanical work.

d. Interior Finishes:

1) Insulated gypsum board/metal stud partitions, concrete block partitions.

2) Floor finishes of epoxy/fluid applied flooring.

3) Wall finishes of paint, and ceramic tile.

4) Ceiling finishes of acoustical lay-in tile, gypsum board, gypsum board soffits.

5) HM doors and frames, wood doors, access panels, hardware, toilet accessories, miscellaneous specialties.

e. Mechanical Systems:

1) Work specified and shown on the drawings accessory to renovations.

f. Electrical Systems:

1) Work specified and shown on the drawings accessory to renovations.

F. Keep Architect fully informed about progress of the work, performance of the work and potential problems.

1.02 OWNER OCCUPANCY

A. Owner intends to continue to occupy adjacent portions of the existing building during the entire construction period.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.03 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

2. Contractor is to visit site and be familiar with existing conditions. Contractor will be required to accept existing conditions on site prior to mobilizing.

3. Conform to City's noise control regulations, including limited hours of construction operations.

4. Do not allow construction waste and debris to accumulate on site; remove debris as it accumulates and, unless specified otherwise, dispose of legally off-site.

5. Use of Existing Building: Maintain existing building in a weathertight condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period.

B. Arrange use of site and premises to allow:

1. Owner occupancy.

2. Work by Others.

No. 233122 01 10 00 - 2 Summary of the Work

3. Work by Owner.

4. Use of site and premises by the public.

C. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

D. Time Restrictions:

1. The Owner's normal business hours are: 7:00 am to 4:30 pm.

2. Should the Contractor begin work within the existing building prior to the scheduled start date, continuous use of facilities is required by the Owner.

a. Work in those areas shall occur during evenings and weekends and shall be cleaned and available for use the following business day.

3. Should the Contractor choose to perform work after normal business hours when the building is occupied, the Contractor shall:

a. Maintain access, building utilities, and services to allow full and free use of the facility during this time. All temporary conditions, re-routing of services, utilities and/or power are the Contractor’s responsibility.

b. Coordinate access and storage of materials and equipment with the Owner’s designated building representative. To the fullest extent possible provide for normal building operation, and the safety of the building’s occupants. Work in areas that occur during evenings and weekends shall be cleaned and available for use the following business day.

c. Coordinate schedule with the Owner’s designated building representative.

4. Should the Contractor have additional work to complete after the substantial completion date including punchlist work within the existing or newly completed building, continuous use of facilities is required by the Owner.

5. Work in those areas shall occur during evenings and weekends and shall be cleaned and available for use the following school or business day.

E. Utility Outages and Shutdown:

1. Provide the Owner with at least 7 days notice of Outages and Shutdowns.

2. Limit disruption of utility services to hours the building is unoccupied.

3. Do not disrupt or shut down life safety systems, including but not limited to fire sprinklers and fire alarm system, without 7 days notice to Owner and authorities having jurisdiction.

4. Prevent accidental disruption of utility services to other facilities.

1.04 LAYING OUT WORK

A. Locate all general reference points. Where dimensions or observed scope of work differ substantially from

Drawings, notify Architect for decision.

B. Lay out Work from the reference points furnished and be responsible for all lines, elevations, and measurements inside workspace. Exercise proper precaution to verify figures shown on Drawings before laying out work and will be held responsible for any error resulting from his failure to exercise such precaution.

C. Call for public utility locates before starting any excavations.

D. Hire the services of a locator company to locate all privately owned utilities that may be disturbed by construction operations.

E. Coordinate utility connections with municipality/utility company in which project is being constructed.

1.05 WORK SEQUENCE

A. Start submittal process immediately upon contract award by the Owner. Actual work on site shall not commence until date coordinated with Owner.

1.06 SPECIFICATION SECTIONS APPLICABLE TO EVERY CONTRACT

A. Sections in Division 1 govern the execution of the Work of all items in the Technical Specification Sections.

No. 233122 01 10 00 - 3 Summary of the Work

PART 2 PRODUCTS - NOT USED

No. 233122 01 10 00 - 4 Summary of the Work

END OF SECTION 01 10 00

No. 233122 01 21 00 - 1 Allowances

SECTION 01 21 00

ALLOWANCES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. This Section includes administrative and procedural requirements governing allowances.

1. Certain materials and / or labor are specified in the Contract Documents by lump sum allowances. In some cases, these allowances include installation. Allowances have been established in lieu of additional requirements and to defer selection of actual materials and / or labor to a later date when additional information is available for evaluation.

1.02 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise the Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. The Architect will issue a Proposal Request for pricing on each allowance for use in making final selections.

Include recommendations that are relevant to performing the Work.

C. A Change Order will be processed to add the Work.

D. Purchase products and systems selected by Architect from the designated supplier.

PART 2 PRODUCTS – NOT USED

PART 3 EXECUTION

3.01 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Include the stipulated sum of $5,000 for use in additional patching of interior materials and finishes beyond what is noted in the documents.

No. 233122 01 21 00 - 2 Allowances

END OF SECTION 01 21 00

No. 233122 01 23 00 - 1 Alternates

SECTION 01 23 00

ALTERNATES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Description of Alternates.

B. Acceptance of Alternates.

C. Schedule of Alternates.

1.02 DESCRIPTION OF ALTERNATES

A. This Section describes the limits of the requested alternates to the Contract work. Refer to the

Product/Execution Articles of the appropriate Specifications and the Drawings for information pertaining to the work of each alternate.

B. Each proposal under an alternate shall include all incidental work and all adjustments necessary to accommodate the changes. All work shall meet the requirements of the Drawings, Specifications and appropriate details.

1. Contractor is responsible for providing work if applicable to each alternate, whether or not an added or deducted cost is included on their bid form.

2. Taxes which are applicable to work involved in alternates as well as costs, if any, for increased coverage of bonds and insurance shall be included.

3. Each Bidder shall examine the Drawings and Specifications to determine the extent to which their work is affected by bid alternates. Include in the space provided on the bid form the cost of any added or deducted work resulting from each alternate.

C. Submit each alternate proposal as an individual cost for the particular alternate and shall be proposed under the premise that no other alternates have been accepted. Should the work of an alternate called for by the Bid Form not affect the cost of the work, state "No Change" in the space provided. If an alternate is left blank, the Owner reserves the right to throw out the entire bid or interpret the alternate as "No Change".

1.03 ACCEPTANCE OF ALTERNATES

A. Alternates quoted on Bid Forms will be reviewed and accepted or rejected at Owner's option. Accepted

Alternates will be identified in the Owner-Contractor Agreement or by Change Order if agreed upon by the Contactor after the Award of the Contract.

B. Any of the alternates may be accepted by Owner and can be used in determining the low bidder.

C. Owner may, at their option, vary the scope of the work by authorizing alternates which will add to the work, deduct from the work or substitute materials, equipment or methods.

1.04 SCHEDULE OF ALTERNATES

A. Alternate No. 1 Additional Wall Tile

1. Provide a cost to provide and install additional wall tile at toilet rooms as shown on the Drawings and specified.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 IMPLEMENTATION

A. If the Owner elects to proceed on the basis of one or more of the alternates, make all modifications to the Work required in the furnishing and installation of the selected alternate or alternates subject to the approval of the Architect at no additional cost to the Owner except as proposed in the Bid.

B. Coordinate pertinent related work and modify surrounding work as required to properly integrate the work under each alternate, and to provide the complete construction required by Contract Documents.

C. If so stated in the Agreement, or modifications thereto, provide alternate materials, equipment and/or construction as specified.

No. 233122 01 23 00 - 2 Alternates

END OF SECTION 01 23 00

No. 233122 01 25 00 - 1 Substitution Procedures

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. PRODUCT OPTIONS NOT REQUIRING PRE-BID SUBMITTAL

1. Where a single manufacturer is specified and acceptable manufacturer are also listed, acceptable manufacturers must provide an identical product or accept responsibility for all design implications when providing a product other than the specified product.

2. Where products are specified by reference standards, any product established by a material testing agency to meet these standards is acceptable.

3. Where multiple manufacturers and associated models are specified, select any one named.

4. Where manufacturer(s) alone are specified, select any manufacturer and the product recommended in writing by the manufacturer as most suited to the application shown on the Drawings and Specifications.

5. Where the phrase "or equal" or "equivalent" follows the name of a manufacturer, any product which meets the performance and appearance standards established by the specified manufacturer may be selected, subject to the Architect's acceptance.

6. Where a manufacturer is listed in both a technical specification section and the Interior Material Finish/Color Schedule, on the Drawings and a color is provided.

B. PRODUCT SUBSTITUTIONS REQUIRING PRE-BID SUBMITTALS

1. Step One - Manufacturers Substitution Request

a. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1) Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2) Agrees to provide the same warranty for the substitution as for the specified product.

3) Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4) Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5) Waives claims for additional costs or time extension that may subsequently become apparent.

b. Attached Substitution Request Form is submitted ten (10) calendar days prior to the bid date with the following information:

1) Specified manufacturer's model numbers and proposed manufacturer's product literature, noting product numbers for proposed substitutions, and where appropriate, samples and data relating to construction details.

(a) Clearly indicate on the literature what product is being submitted for substitution.

(b) If submitted literature does not match the requirements of the specified product, submit a letter stating proposed manufacturer will custom make products to meet specified product.

2. Step Two - Manufacturers Acceptance

a. Individual specification sections may be amended by the Architect during the bid period to include additional names of manufacturers determined to be capable of providing acceptable materials.

No. 233122 01 25 00 - 2 Substitution Procedures

b. The Interior Material Finish/Color Schedule, on the Drawings or Specifications may be amended by the Architect during the bid period to include colors by manufacturers listed in technical sections, but not noted on the Interior Material Finish/Color Schedule, on the Drawings or in the Specifications.

c. Architect's acceptance is based upon his determination that a manufacturer is capable of supplying acceptable materials. Approval is not assured or implied for a specific material, item of equipment, color or finish.

d. Official notification will be by addendum to the Contract Documents.

3. Step Three - Product Acceptance

a. Upon award of a construction contract, accepted manufacturers may submit for review to the Architect through the General Contractor or Construction Manager, specific products, materials or equipment items as substitutes for those specified.

1) Contractor to provide letter stating they will reimburse Architect to review substitutions.

b. Architect will review substitute products for performance, appearance, color, finish, size and suitability for inclusion in the work. If a substitute product is not accepted, submit another product by the same or other accepted manufacturer or provide the specified product.

c. Match specified colors and dimensions exactly, whether or not they are standard with the substitute product, unless a minor variation is accepted by the Architect.

d. If a substitute product is accepted, coordinate any necessary changes in other related work and pay for these changes.

1) Pay cost of architectural or engineering services, if any, required to incorporate substitute products in the Work.

C. SUBSTITUTIONS BY CHANGE ORDER AFTER CONTRACT AWARD

1. A substitution for a specified product may be permitted by a no cost or deduct change order to the Owner if product proposed is determined to be equivalent in performance and suitability, and if at least one of the following conditions apply:

a. Owner is given a credit for the work.

b. Product is of superior quality than product specified.

c. Product color or finish selection is preferable.

d. Products specified and upon which building is designed have been discontinued by manufacturer.

2. Provide Architect, through Owner, reasonable compensation for product evaluation.

3.02 ATTACHMENTS

A. A Substitution Request Form required to be used on the Project is included after this section.

END OF SECTION 01 25 00

No. 233122 01 25 01 - 1 Pre-Bid Substitution Request Form

SECTION 01 25 01

PRE-BID SUBSTITUTION REQUEST FORM

SUBMITTAL TO ARCHITECTS/ENGINEERS OFFICE

To:

Wold Architects and Engineers Palatine, Illinois Via: illinois@woldae.com

PROJECT INFORMATION

Project Owner: Village of Schaumburg Project Name: Fire Station 54 Bathroom Renovations

PRE-BID SUBMITTAL REQUEST INFORMATION

Date: _______________ Specification

Name: _______________________ Section Number: ____ ____ ____ Paragraph/Article: ______________

Proposed Substitution Manufacturer:

Manufacturer Website: www._____________________._____ Proposed Product

Name: ___________________________ Model: ___________________________

CERTIFICATION

The undersigned/manufacturer certifies they agree with the following:

1. I am the manufacturer or an authorized manufacturer’s representative.

2. The proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

3. Literature has been submitted with the product and components clearly indicated. Any items that are different than the specification are noted.

4. Provide the same warranty for the substitution as for the specified product.

5. Provides the same or equivalent maintenance service and source of replacement parts, as applicable.

6. To coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to the Owner.

7. Waives claims for additional costs or time extension that may subsequently become apparent.

Submitted by:

Name printed clearly: __________________________ Firm: ____________________________ Address:__________________________ Telephone: ________________________ Email:____________________________ mailto:illinois@woldae.com

No. 233122 01 25 01 - 2 Pre-Bid Substitution Request Form

END OF SECTION 01 25 01

No. 233122 01 26 63 - 1 Change Orders

SECTION 01 26 63

CHANGE ORDERS

PART 1 GENERAL

1.01 CHANGE ORDER PROCEDURES

A. Changes in the Project scope of work affecting the project cost can be made only through AIA Document G701 - Change Order.

1. The procedures for processing changes in the scope of Work are listed as follows:

2. The Architect prepares one of the following documents to modify the scope of work. Documents and attachments revising the drawings and specifications will be distributed electronically and the Contractor will be responsible for printing.

a. Supplemental Instructions (SI) which are used for no cost changes.

b. Proposal Request (PR) to be used for proposed changes that need written approval on cost prior to proceeding.

c. Construction Change Directive AIA Document G714 (CCD) which is used when the work must proceed immediately and time and material cost submitted as soon as possible for review by the Architect.

3. The Contractor reviews and responds as follows:

a. Supplemental Instructions (SI): This no cost change is to be carried out in accordance with the following modifications to the contract documents described herein. If this change effects cost, do not proceed with this change. Notify the Architect in writing within 10 days of receipt that an itemized (labor and material) quotation will be submitted within 21 days of initial receipt of this Supplemental Instruction. If a cost is not submitted within 21 days, this Supplemental Instruction will be accepted at no additional cost.

b. Proposal Request (PR): Submit an itemized (labor and material) quotation for the proposed modifications to the contract documents as described herein within 21 days of receipt. If a cost is not submitted within 21 days, this Proposal Request can be accepted at no additional cost. Written approval is required prior to proceeding with this change.

c. Construction Change Directive AIA Document G714 (CCD): Proceed immediately to carry out this change in the contract documents as described herein. If this revision effects cost, submit an itemized (labor and material) quotation within 21 days of receipt. If a cost is not submitted within 21 days this Change Directive will be accepted at no additional cost.

4. The Architect will review the Contractor’s labor and material itemized quotation and respond in writing whether it is acceptable or needs revision. When all pricing is accepted by the Architect and Owner, a Change Order will be processed. Change Orders will be processed at increments determined by the Architect throughout the construction schedule.

B. See the General Conditions of the Contract for Construction for methods of determining cost or credit, mark-up and schedule on submitting claims.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

No. 233122 01 26 63 - 2 Change Orders

END OF SECTION 01 26 63

No. 233122 01 30 00 - 1 Administrative Requirements

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Electronic document submittals.

C. Preconstruction meeting.

D. Progress meetings.

E. Schedule of Values.

F. Coordination drawings.

G. Submittals for review, information, and project closeout.

H. Requests for Information (RFI) procedures.

I. Submittal procedures.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 ELECTRONIC DOCUMENT SUBMITTAL

A. All documents transmitted for purposes of administration of the contract are to be in electronic (PDF) format, as appropriate to the document, and transmitted via email the architect's staff assigned to the project.

1. Besides submittals for review, information, and closeout, this procedure applies to Requests for

Information (RFIs), progress documentation, contract modification documents (e.g. supplementary instructions, change proposals, change orders), applications for payment, field reports and meeting minutes, Contractor's correction punchlist, and any other document any participant wishes to make part of the project record.

2. It is Contractor's responsibility to submit documents in allowable format.

3. All other specified submittal and document transmission procedures apply, except that electronic document requirements do not apply to samples or color selection charts.

3.02 LIST OF MATERIALS

A. Within 7 days after the award of the Contract (notice to proceed or letter of intent), submit a complete list electronically of all material, products, and equipment proposed to be used in construction to the Architect for acceptance.

1. Do not order materials until the proposed listed materials, products and equipment to be used in construction are accepted by the Architect.

B. Where two or more makes or kinds of items are named in the specifications (or additional names are called for in addenda), the Contractor shall state which particular make or kind of each item they proposes to provide. If the Contractor fails to state a preference, the Owner shall have the right to select any of the makes or kinds named without change in price.

C. This list shall be arranged generally in order of specification sections. The items listed shall fully conform to project requirements and specifications. All materials are subject to the Architect's acceptance.

1. After acceptance, changes or substitutions will not be permitted.

D. Clearly identify or list the material, product or equipment by manufacturer and brand by listing the names for all items, including those where only one material or product is specified. Each and every material, product and equipment shall be specifically named, not listed "as specified".

3.03 LIST OF SUBCONTRACTORS

A. Immediately after Contract award submit a subcontractor and supplier list.

1. Propose use of subcontractors or sub-subcontractors who are established, reputable firms of recognized standing with a record of successful and satisfactory past performance. Include the following information: specification section, item of work, subcontractor or supplier, material/manufacturer (as specified will not be allowed), project manager, phone and email. List major sub-subcontractors for mechanical and electrical work. Use only those subcontractors (and sub-sub-contractors, when appropriate) who are acceptable to the Architect and Owner on the Work.

No. 233122 01 30 00 - 2 Administrative Requirements

3.04 SCHEDULE OF VALUES

A. Requirements

1. Submit Schedule of Values to Architect ten (10) days prior to first Application For Payment (AIA Form G702, G702a).

a. Break down labor and material separately.

b. Round off amounts to nearest ten dollars.

c. Provide separate line items for each of the following items:

1) Operations and Maintenance Manuals, equaling of 0.125% of Contract value.

2) As-Built Drawings, equaling of 0.0625% of Contract value.

3) Attic Stock Materials, equaling 0.0625% of Contract value.

4) Mechanical and Electrical Coordination Drawings, equaling 0.0625% of Contract value.

2. Use Schedule of Values only as basis for Contractor's Application For Payment.

B. Form of Submittal

1. Base format on Sections listed in Section 00 01 10 - Table of Contents, as well as, the Mechanical Electrical, Communications and Security Table of Contents. Break down labor and material separately.

3.05 CONSTRUCTION SCHEDULES

A. Refer to Section 01 32 16 - Construction Progress Schedule.

3.06 PRECONSTRUCTION MEETING

A. Schedule meeting within 15 days after Notice to Proceed.

B. Attendance Required:

1. Owner's representative.

2. Architect and their consultants.

3. Contractor's Project Manager and Site Superintendent.

4. Major Subcontractors.

5. Major Suppliers.

6. Others as appropriate.

C. Agenda:

1. Distribution and discussion of:

a. List of subcontractors.

b. List of major suppliers.

c. Projected construction schedules.

d. Submittal schedule.

e. Scheduling of pre-installation conferences.

2. Project coordination and scheduling:

a. Designation of responsible personnel representing the Owner, Contractor, Architect and

Architect's Consultants.

b. Major equipment deliveries and priorites, including expected submittals for such.

c. Critical work sequencing.

d. Temporary utilities.

e. Use of onsite utilities.

3. Procedures and processing of: field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

a. Status of Building Permit and:

b. Field decisions.

c. Submittals.

1) Mechanical and Electrical Coordination drawings.

d. Product substitutions.

e. Applications for payments.

f. Time limit on claims of 21 days.

g. Proposal Requests and Supplemental Instructions.

h. Change Orders.

No. 233122 01 30 00 - 3 Administrative Requirements

4. Procedures for maintaining Record Documents.

5. Use of Premises:

a. Office, work and storage areas.

b. Owner's requirements.

6. Construction facilities, controls and construction aids.

a. Construction Dust Control and Periodic Cleaning:

1) Submittal of work area and procedures schedule.

2) Dust proof enclosures.

3) HEPA filters on vacuums.

4) Maintaining negative air flow.

5) Dust control by watermist of surfaces.

6) Debris removal weekly.

7) Daily cleaning requirements.

b. Failure to Comply.

1) A written warning will be issued for correction.

(a) If correction notice is not complied within 8 hours, Owner may stop work or take over cleaning.

(b) Cost will be borne by Contractor.

c. Final Cleaning:

1) Schedule in time for Owner to complete furniture installation, and cleaning/waxing of floors.

2) Any cleaning done by the Owner due to unacceptable cleaning by the Contractor, or not proceeding in a timely fashion will be back charged to Contractor.

7. Contractor to record minutes and distribute copies within two days after meeting to participants, with electronic copies to Architect, Owner, participants, and those affected by decisions made.

3.07 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at regular intervals and as required due to the progress of the work.

B. Hold called meetings at the Contractor's project field office.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect may attend as needed.

4. Architect' consultants may attend as needed.

5. Contractor's superintendent.

6. Subcontractors appropriate to the progress of the work.

7. Suppliers and manufacturer's representatives as appropriate to the agenda.

D. Agenda:

1. Review and approval of minutes from previous meetings.

2. Review of work progress since previous meeting.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of off-site fabrication and delivery schedules.

7. Maintenance of progress schedule.

8. Corrective measures to regain projected schedules.

9. Planned progress during succeeding work period before the next meeting.

10. Maintenance of quality and work standards.

11. Effect of proposed changes on progress schedule and coordination.

12. Other business relating to work.

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E. Contractor to record minutes and distribute copies within two days after meeting to participants, with electronic copies to Architect, Owner, participants, and those affected by decisions made.

3.08 COORDINATION DRAWINGS

A. Refer to "Common Work Results" in Mechanical and Electrical Specifications for requirements.

B. Prior to construction occurring above grade plane, submit Mechanical/Electrical Coordination Drawings for design team review.

3.09 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract

Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do Not forward requests which solely require internal coordination between subcontractors.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract

Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of substitutions.

b. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the

Conditions of the Contract).

c. Different methods of performing work than those indicated in the Contract Drawings and

Specifications (comply with provisions of the Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required to clarify the question.

a. They will be rejected.

b. The Owner reserves the right to assess the Contractor for the costs (on time-and-materials basis) incurred by the Architect, and any of its consultants, due to processing of such RFIs.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in Contract

Documents.

2. Discrete and consecutive RFI number, and descriptive subject/title.

3. Issue date and requested reply date no sooner than 7 working days.

4. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

5. Annotations: Field dimensions and/or description of conditions which have engendered the request.

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6. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example; routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

3.10 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Submit at the same time as the preliminary schedule specified in Section - 01 32 16 - Construction

Progress Schedule.

2. Coordinate with Contractor's construction schedule and schedule of values.

3. Format schedule to allow tracking of status of submittals throughout duration of construction.

4. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

5. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

a. For assemblies, equipment, systems comprised of multiple components and/or requiring detailed coordination with other work, allow for additional time to make corrections or revisions to initial submittals, and time for their review.

3.11 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

1. Prepare clearly identified shop drawings or schedules to this specific project, containing only data applicable. Include with the shop drawings or schedules a letter of transmittal listing and dating the submitted drawings in sets.

2. Contractor to review all submittals prior to submittal to Architect, and indicate such review with a stamp and signature. Review submittals for conformance to Drawings, Specifications, coordination with other trades and adjacent construction and verification of field dimensions. Failure of Contractor to adequately review submittals shall be cause for rejection.

3. Prepare and submit electronically (with exception for color charts and samples) to Architect for review, all shop drawings and manufacturers catalog sheets showing illustrated cuts of items to be furnished, scale details, sizes, dimensions, performance characteristics, capacities, wiring diagrams, weights and arrangements. Each submittal to include a transmittal on contractor letterhead. Submittal to be in the form of one combined PDF, labeled with project name, professionally assembled so all documents are facing the same way.

C. If equipment other than that used in the design of this project is proposed to be used, the Contractor and/or supplier shall verify electrical differences, dimension variations and weight increases. The Contractor shall be responsible for any extra costs incurred as a result of equipment substitutions.

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D. Samples will be reviewed for aesthetic, color, or finish selection.

1. Unless otherwise specified, submit samples of size, and nature representing typical qualities. Where required, submit a sufficient number of samples to demonstrate the complete range of variations of the material or quality. Written acceptance of the Architect is required prior to ordering any item for which samples are required.

E. After review, provide copies and distribute in accordance with SUBMITTAL PROCEDURES article below and for record documents purposes described in Section 01 78 00 - Closeout Submittals.

3.12 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Sustainability design submittals and reports.

3. Certificates.

4. Test reports.

5. Inspection reports.

6. Manufacturer's instructions.

7. Manufacturer's field reports.

8. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.13 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 78 00 - Closeout Submittals:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.14 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible files will be rejected.

B. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.15 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each item.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

a. When labeling shop drawings or product data, include the Specification Section number of where the product is specified for a submittal . For example, for cavity wall insulation Section 07 21 00

- Insulation does not require an insulation submittal, but Section 04 20 00 - Non-Bearing Unit Masonry does require that submittal.

4. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

a. Submittals from sources other than the Contractor, or without Contractor's stamp will be rejected.

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5. Deliver each submittal on date noted in submittal schedule, unless an earlier date has been agreed to by all affected parties, and is of the benefit to the project.

a. Deliver submittals to Architect via email.

b. Submit samples to Architect's office, securely packaged, with the name of the Owner and Project clearly indicated on the package exterior. Each physical sample shall have a label or tag, firmly attached to the sample, bearing the following information: (a) Name of Owner and Project, (b) Name of Supplier, (c) Name of Contractor, and (d) Product information such as manufacturer's designation, finish, type, class, grade, etc. as is appropriate. The Architect will retain one copy of each sample.

6. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. When submitting multiple submittals at the same time, provide the Architect with a priority list for review.

b. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

c. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

d. For sequential reviews involving approval from authorities having jurisdiction (AHJ), in addition to Architect's approval, allow an additional 30 days.

7. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

8. When revised for resubmission, identify all changes made since previous submission.

9. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

10. Submittals not requested will not be recognized or processed.

B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract

Documents and coordinating related work.

2. Do not reproduce Contract Documents to create shop drawings.

a. Contractor is to generate shop drawings based on the information identified in the contract documents and notify the architect of discrepancies in the documents.

3. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3.16 SUBMITTAL REVIEW

A. The Architect will take one of the following actions on submittals:

1. “Reviewed”: Contractor shall proceed with ordering and/or fabrication.

2. “Review Comments”: Contractor shall proceed with ordering and/or fabrication after taking into account noted comments.

3. “Rejected”: Contractor shall provide a submittal that meets the intent of the specifications.

4. “Revise and Resubmit”: Contractor shall modify submittal to address comments and resubmit.

B. Submittals for Information: Architect will not acknowledge receipt, and take no other action.

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END OF SECTION 01 30 00

No. 233122 01 31 26 - 1 Electronic Background Documents

SECTION 01 31 26

ELECTRONIC BACKGROUND DOCUMENTS

PART 1 GENERAL

1.01 SUMMARY

A. The Architect will provide the Contractor with one (1) electronic copy of the background drawing relevant to their request. Requested files will be provided via email to the Contractor in AutoDesk AutoCAD format.

B. The terms and conditions on the attached form “Agreement Between Architect and Contractor for Transfer of Computer Aided Drafting (CAD) Files on Electronic Media” apply to all Electronic Documents issued by Wold Architects and Engineers or it’s consultants for the project.

C. Exceptions:

1. Electronic Documents by other consultants on the project may need to sign an additional Agreement for Electronic File Transfer that can be made available upon request.

D. Electronic Document Availability

1. Pre Bid: No AutoCAD backgrounds will be made available prior to bid opening.

2. After Bid: Backgrounds as…