Sch A US-127BR Ramps.docx

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Schedule a – statement of work contract activities

REQUEST FOR PROPOSAL NO. 240000000859

US-127BR HMA RAMP OVERLAY, CITY OF MT PLEASANT

UNION TOWNSHIP, ISABELLA COUNTY

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation’s Bay Region Mt. Pleasant Transportation Service Center (TSC) is located in Isabella County and is responsible for responding to the transportation needs in Isabella, Clare, Midland, Gladwin and Gratiot Counties. The Mt. Pleasant TSC is requesting bids for HMA overlay on north and south bound US-127BR ramps, north end of Mt Pleasant, in the City of Mt Pleasant, Union Township, Isabella County.

SCOPE

The work shall consist of a ½” scratch course with a 1.5” single course HMA overlay for the entire width of the pavement from POB to the POE for both ramps. The guardrail on the northbound entrance ramp will be adjusted once the overlay work has been completed.

This project takes place on the NB entrance ramp and SB exit ramps on US-127BR at Mission in the City of Mt Pleasant, Union Township, Isabella County. The northbound entrance ramp work will begin with the butt joint construction at approximately 50’ south of the pavement change, which is approximately 560 feet north of the roundabout and continue northerly to the overpass at SB US-127. The southbound exit ramp work will begin with the butt joint construction at approximately 50’ south of the pavement change, which is approximately 580 feet north of the roundabout and continue northerly to approximately 50’ north of the pavement change where the 50’ butt joint transition will end, which will be approximately 30’ feet south of the ramp gore.

Traffic will be maintained as described in the Maintaining Traffic section contained in Attachment A.

REQUIREMENTS

The Contractor (or subcontractor) must be currently listed as a MDOT Prequalified Contractor in the following categories: Cb (Hot Mix Asphalt/Bituminous Paving) Bonds. The Contractor must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on forms provided by MDOT. The bonds must meet the requirements of Michigan law and MDOT and include other items such as the Powers of Attorney and Endorsement as specified by MDOT. The same surety responsible for writing the performance bond must write the lien bond. It is the Contractor’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

Underground Utilities / Miss Dig. For the protection of underground utilities and in conformance with Public Act 174 of 2013, the Contractor shall contact MISS DIG System, Inc. by phone at 811 or 800-482-7171 or via the web at either elocate.missdig.org for single address or rte.missdig.org, a minimum of 3 business days prior to excavating, excluding weekends and holidays.

1. General Requirements

1. See Attachment A for all specifications and special provisions for the Contract.

1. The Contractor shall provide all labor, materials/supplies, equipment, tools, supervision, and any incidental services or items required to perform the Contract Activities.

1. Except where otherwise indicated within this Schedule A and Attachment A, all materials and workmanship must be in accordance with the MDOT Standard Specifications for Construction, 2020 Edition see: https://mdotjboss.state.mi.us/SpecProv/specBookHome.htm), and the special provisions contained herein.

1. Contract Activities require personnel to comply with High Visibility clothing requirements. All workers must wear high-visibility safety apparel as specified in the Michigan Manual of Uniform Traffic Control Devices [see MDOT - Transportation Standards and Special Details (state.mi.us)], Sections 6D.03 and 6E.02.

1. The Contractor must not leave equipment and/or store equipment overnight on any trunkline, State right-of-way, or public recreational property during the performance of the Contract. The Contractor must not operate or park equipment or store materials within a tree drip line. The Contractor must protect motorists from any materials or equipment stored inside the closure.

1. All local noise, dust, and work-hour ordinances shall apply to the Contract.

1. MDOT will not be responsible for any cost associated with the disposal of any service provided in this Contract. MDOT will not be responsible for any citations, fines or tickets received, while performing Contract activities.

1. Contractor shall protect the safety and health of the public, state employees, State property and property of the local unit of government during the performance of this Contract.

1. The Contractor shall conduct and supervise work as to ensure its completion in accordance with the terms of the Contract and the approved project schedule.

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1. Service Levels

1.1. Time Frames

Work may begin immediately after receiving approval from MDOT, and anticipated for May 6, 2024. Work at all locations must be completed by August 15, 2024. Work must be completed for the southbound ramp within 3 consecutive workdays, and within 5 consecutive workdays for the northbound ramp, weather dependent. Notice must be provided to Dan Winnie at 989-621-0013 seven (7) calendar days prior to beginning any work. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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2. Acceptance

2.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: All work conducted in accordance with the Michigan Department of Transportation 2020 Standard Specifications for Construction.

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3. Staffing

3.1. Contractor Representative

The Contractor must appoint 1 individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”). The Contractor must notify the Contract Administrator at least 2 calendar days before removing or assigning a new Contractor Representative.

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3.2. Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number for the State to make contact with the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8:00 am to 4:30 pm EST.

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The Bidder must specify its toll-free number for the State to make contact with the Contractor for technical support:

3.3. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday 6:00 a.m. to 6:00 p.m. EST and possible night and weekend hours depending on the requirements of the project. Additional traffic restrictions are provided in the Log of Project.

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3.4. Key Personnel

The Contractor must appoint 1 individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 2 hours.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Contract Terms.

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3.5. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

3.6. Access to Tax Information

The Contractor must comply with the requirements of IRS Publication 1075 (including Exhibit 7 Safeguarding Contract Language) and Michigan Department of Treasury Safeguard Requirements of Confidential Tax Data.

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4. Project Management

4.1. Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Within 1 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

4.2. Meetings

The State may request meetings as it deems necessary.

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5. Pricing

5.1. Price Term

Pricing is firm the entire length of the Contract.

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6. Ordering

6.1. Authorizing Document

The appropriate authorizing document for the Contract will be a delivery order.

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7. Invoice and Payment

7.1. Invoice Requirement

All Invoice will be mailed to MDOT- Mount Pleasant TSC, Attn: Jessica Kennett, 1212 Corporate Dr., Mt Pleasant MI, 48858. All invoices submitted to the State must include: (a) date; (b) contract number (c) purchase order; (d) quantity; (e) description of the Contract Activities; (f) unit price; (g) shipping cost (if any); and (h) total price. Overtime, holiday pay, and travel expenses will not be paid.

7.2. Payment Method

The State will make payment for Contract Activities Sigma/Vendor Self Service via Electronic Funds Transfer (EFT): Welcome to CGI Advantage Vendor Self Service Portal: Home (michigan.gov).

As required by MCL 18.1283, the Contractor must electronically register with the State.

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8. Liquidated Damages

8.1. Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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9. Additional Requirements

9.1. Environmental and Energy Efficiency Product Standards

The Contractor must provide products that meet environmental or energy efficiency standards. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

9.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

9.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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