Sch A US-127BR Mill_Fill.docx

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Schedule a – statement of work contract activities

REQUEST FOR PROPOSAL NO. 220000002843

US-127BR HMA COLD MILL & FILL

CITY OF MT PLEASANT, UNION TOWNSHIP, ISABELLA COUNTY

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation’s Bay Region Mt. Pleasant Transportation Service Center (TSC) is located in Isabella County and is responsible for responding to the transportation needs in Isabella, Clare, Midland, Gladwin and Gratiot Counties. The Mt. Pleasant TSC is requesting bids for HMA cold mill & fill on northbound US-127BR, in the city of Mt Pleasant, Union Township, Isabella County.

SCOPE

The work shall consist of a 1.5” uniform cold mill and single course HMA overlay for the right lane and shoulder from the POB to the POE. At cross streets, the milling and resurfacing limits shall be defined as a straight line from curb face to curb face. Drainage structures and monument boxes within the resurfacing limits shall be plated or coated with a bond breaking agent prior to the placement of HMA, 5EMH or 5EML. Begins in the City of Mt. Pleasant on US-127BR from 1000 ft north of Blue Grass St and continues northerly to 440 ft north of Bellows St. Traffic will be maintained as described in the Maintaining Traffic section contained in this proposal.

REQUIREMENTS

1. General Requirements All work must be conducted in accordance with the Michigan Department of Transportation 2020 Standard Specifications for Construction. https://mdotcf.state.mi.us/public/specbook/files/0_final_CompleteSpecBookWErrata.pdf

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2. Service Levels

2.1. Time Frames

Work may begin immediately after receiving approval from MDOT, and anticipated as August 1, 2022. Work at all locations must be completed by September 1, 2022. Once work is initiated that the contractor will have 5 days to complete all contract work. Notice must be provided to Dan Winnie at 989-621-0013 three (3) calendar days prior to beginning any work. The receipt of order date is pursuant to the Notices section of the Standard Contract Terms.

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3. Acceptance

3.1. Acceptance, Inspection and Testing

The State will use the following criteria to determine acceptance of the Contract Activities: All work conducted in accordance with the Michigan Department of Transportation 2020 Standard Specifications for Construction.

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4. Staffing

4.1. Contractor Representative

The Contractor must appoint 1 individual specifically assigned to State of Michigan accounts, who will respond to State inquiries regarding the Contract Activities, answer questions related to ordering and delivery, etc. (the “Contractor Representative”). The Contractor must notify the Contract Administrator at least 2 calendar days before removing or assigning a new Contractor Representative.

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4.2. Customer Service Number

The Contractor must specify its number for the State to make contact with the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8:00 am to 4:30 pm EST.

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The Bidder must specify its number for the State to make contact with the Contractor Representative:

Identify customer service availability for this proposal by hours and days of the week.

4.3. Work Hours

The Contractor must provide Contract Activities during the State’s normal working hours Monday – Friday 6:00 a.m. to 6:00 p.m. EST and possible night and weekend hours depending on the requirements of the project. Additional traffic restrictions are provided in the Log of Project.

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4.4. Key Personnel

The Contractor must appoint 1 individual who will be directly responsible for the day-to-day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquiries within 2 hours.

The State has the right to recommend and approve in writing the initial assignment, as well as any proposed reassignment or replacement, of any Key Personnel. Before assigning an individual to any Key Personnel position, Contractor will notify the State of the proposed assignment, introduce the individual to the State’s Project Manager, and provide the State with a resume and any other information about the individual reasonably requested by the State. The State reserves the right to interview the individual before granting written approval. In the event the State finds a proposed individual unacceptable, the State will provide a written explanation including reasonable detail outlining the reasons for the rejection. The State may require a 30-calendar day training period for replacement personnel.

Contractor will not remove any Key Personnel from their assigned roles on this Contract without the prior written consent of the State. The Contractor’s removal of Key Personnel without the prior written consent of the State is an unauthorized removal (“Unauthorized Removal”). An Unauthorized Removal does not include replacing Key Personnel for reasons beyond the reasonable control of Contractor, including illness, disability, leave of absence, personal emergency circumstances, resignation, or for cause termination of the Key Personnel’s employment. Any Unauthorized Removal may be considered by the State to be a material breach of this Contract, in respect of which the State may elect to terminate this Contract for cause under Termination for Cause in the Standard Contract Terms.

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4.5. Organizational Chart

The Contractor must provide an overall organizational chart that details staff members, by name and title, and subcontractors.

The Bidder must provide an overall organizational chart that details staff members, by name and title, and subcontractors - either in this response box or identified here as an attachment to this RFP.

4.6. Disclosure of Subcontractors

If the Contractor intends to utilize subcontractors, the Contractor must disclose the following:

· The legal business name; address; telephone number; a description of subcontractor’s organization and the services it will provide; and information concerning subcontractor’s ability to provide the Contract Activities.

· The relationship of the subcontractor to the Contractor. Of the total bid, the price of the subcontractor’s work. Whether the Contractor has a previous working experience with the subcontractor. If yes, provide the details of that previous relationship.

· A complete description of the Contract Activities that will be performed or provided by the subcontractor.

Bidder must provide detailed information as requested in the requirement(s):

The legal business name, address, telephone number of the subcontractor(s):

A description of subcontractor’s organization and the services it will provide and information concerning subcontractor’s ability to provide the Contract Activities:

The relationship of the subcontractor to the Bidder:

Whether the Bidder has a previous working experience with the subcontractor.

If yes, provide the details of that previous relationship:

A complete description of the Contract Activities that will be performed or provided by the subcontractor:

Of the total bid, the price of the subcontractor’s work:

5. Project Management

5.1. Project Plan

The Contractor will carry out this project under the direction and control of the Program Manager. Within 1 calendar days of the Effective Date, the Contractor must submit a project plan to the Program Manager for final approval. The plan must include: (a) the Contractor's organizational chart with names and title of personnel assigned to the project, which must align with the staffing stated in accepted proposals; and (b) the project breakdown showing sub-projects, tasks, and resources required.

5.2. Meetings

The State may request meetings as it deems necessary.

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6. Pricing

6.1. Price Term

Pricing is firm the entire length of the Contract.

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7. Ordering

7.1. Authorizing Document

The appropriate authorizing document for the Contract will be a purchase order.

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8. Invoice and Payment

8.1. Invoice Requirement

All Invoice will be mailed to MDOT- Mount Pleasant TSC, Attn: Jessica Kennett, 1212 Corporate Dr., Mt Pleasant MI, 48858. All invoices submitted to the State must include: (a) date; (b) contract number (c) purchase order; (d) quantity; (e) description of the Contract Activities; (f) unit price; (g) shipping cost (if any); and (h) total price. Overtime, holiday pay, and travel expenses will not be paid.

8.2. Payment Method

The State will make payments for Contract Activities through EFT or warrant.

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9. Liquidated Damages

9.1. Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $5,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

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10. Bonds. Performance Bonds and insurance are mandatory for this Contract. Due to the short duration of completion, performance bonds must be provided within five (5) days of award recommendation. The successful bidder must furnish performance and lien bonds each for not less than 100% of the total contract price. The bonds must be on the forms provided by the Department. The bonds must meet the requirements of Michigan law and the Department and include other items such as the Powers of Attorney and Endorsement as specified by the Department. The same surety responsible for writing the performance bond must write the lien bond. It is the successful bidder’s responsibility to ensure that the lien bond conforms with the terms of MCL 570.101 et seq.

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11. Additional Requirements

11.1. Environmental and Energy Efficiency Product Standards

The Contractor must provide products that meet the following environmental or energy efficiency standards. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

11.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

11.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

11.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs. Contractor must describe how products that meet these requirements are identified or otherwise labelled.

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