Site_Visit_Meeting_Minutes.pdf

Meeting Minutes for SCG50015R0003 Page 1

U.S. Embassy

Kinshasa

Democratic Republic of the Congo

February 26, 2016

Minutes from Pre-Proposal Conference for SCG500-16-R0004 for Internet Services held on

February 26, 2016 in the Public Diplomacy auditorium of the U.S. Embassy

Introduction

The Contracting Officer, Buck Tilley, welcomed all attendees, and introduced Aimee Kamba, Procurement Agent.

Discussion of the Solicitation Package

The solicitation itself was projected on a large screen so all participants could easily follow the points being covered.

Contracting Officer, Buck Tilley, spoke in English and Aimee Kamba translated.

Mr. Tilley reviewed how to access the FedBizOps site on which the solicitation, its amendments, and any other appropriate documents pertaining to the solicitation may be found. He went on to explain that, for the sake of transparency and equality, all postings relating to this solicitation have only been posted on this site and that the Embassy will continue to post any necessary documents on this site. He stressed that vendors should view the site regularly for any updates.

The following sections/points of the solicitation were highlighted and/or reviewed:

There are two documents posted on FedBizOps o Both must be completed and signed in the appropriate places and submitted with the vendor’s quote

The solicitation – Complete and sign according to instructions found in

Section 3

The solicitation amendment

Section 1- Scope of Work and Pricing Charts o Do not mention prices or discounts in any place other than the pricing section of your offer

Section 2 – Contract Clauses o Details on all clauses can be found on the Internet

Section 3 – Solicitation Provisions o Pay particular attention to the parts in yellow o Additional instructions – This part of the document can be found immediately before Section 4

Meeting Minutes for SCG50015R0003 Page 2

Section 4 – Evaluation Factors

Section 5 – Evaluation Factors – Tick the appropriate boxes and submit with the quotation, as directed in Section 3.

Other items o Write correct prices in the blocks on the Pricing Charts o Offers must arrive in sealed envelopes o SAM registration – if not registered, we cannot award to you o Complete Section 5 – Representations and Certifications

Questions: No questions were asked during the conference. Any questions received will be posted, along with answers, on FedBizOps.

Conclusion: The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Buck Tilley

Contracting Officer