Pre-proposal conference minute.docx

Exhibit 49 – Pre-Proposal Conference Minutes Format

4/20/2011

Embassy of the Unite States of America Boulevard No 70-83, section D Bacongo, Centre Ville Brazzaville Republic of the Congo

Minutes from Pre-Proposal Conference of 04/20/2011

Introduction

The Contracting Officer welcomed all attendees, introduced himself and introduced also Procurement and HR staff to the attendees companies Note that representatives from two companies out of four scheduled attended the Pre-Proposal conference.

Discussion of the Solicitation Package.

The Contracting Officer reminded all attendees of the deadline for submission, 4:30 pm, April 29.

The following sections of the solicitation were highlighted:

-Section L: Introductions, Conditions and Notices.

-Section M: Evaluation Factors for Award.

Questions:

The attached questions were asked during the conference:

1) In which language should the proposal be written?

Answer: The proposal must be written in English and only the English copy will be considered as legally valid. An additional French copy may be included for reference.

2) Is Medical evacuation included in the proposal?

Answer: If it was included in the package then you should consider it; if it is not mentioned in the package, it is not included.

3) What do you mean by Technical plan?

Answer: It includes everything stated in section M.5 of the solicitation.

4) What does “Rider” stand for?

Answer: It refers to a group of individuals covered by one contract but paid by a third party (in this case it includes the CMR ORE)

5) What does FSN stands for?

Answer: It stands for “Foreign Service National” which means also Local Employee Staff (LES).

6) Could the insurance coverage of employees be based on their positions (Graduated and non Graduated)?

Answer: No, all employees are equal and are eligible for the same treatment.

Some three questions needed to be answered in written. They are:

7) Are both Hospitalization and prescribed drugs included in the 80% reimbursement of the section C.1.1.10 Psychiatric treatment?

Answer: The solicitation states under C.1.1.1 that (100%) reimbursement of room and board for a ward room or semi-private room. 100 % reimbursement of room and board for a private room, not to exceed (100 %) of the cost of a semi-private room. (100 %) reimbursement of hospital medical expenses including laboratory tests and x-rays, nursing care, operating room costs, intensive care, prescription medicines, and physical therapy. (100 %) Reimbursement of ambulance service.

And under C.1.1.3. that Prescription drugs and medicines: (100 %) reimbursement when hospitalized, and (100 %) reimbursement when not hospitalized, of the cost of medicines and drugs for which a prescription is legally required. Expenses incurred for medicines, vitamins, cold remedies, etc., that are available over the counter without a prescription will not be reimbursed even if prescribed by a physician.

8) What do we have to write in section 13 of the SF 33?

Answer: That section: DISCOUNT FOR PROMPT PAYMENT ACT refers to the section I of the solicitation clause 52.232-8: Discounts for Prompt Payment.

As prescribed in 32.111(b)(1), insert the following clause:

Discounts for Prompt Payment (Feb 2002)

(a) Discounts for prompt payment will not be considered in the evaluation of offers. However, any offered discount will form a part of the award, and will be taken if payment is made within the discount period indicated in the offer by the offeror. As an alternative to offering a discount for prompt payment in conjunction with the offer, offerors awarded contracts may include discounts for prompt payment on individual invoices.

(b) In connection with any discount offered for prompt payment, time shall be computed from the date of the invoice. If the Contractor has not placed a date on the invoice, the due date shall be calculated from the date the designated billing office receives a proper invoice, provided the agency annotates such invoice with the date of receipt at the time of receipt. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or, for an electronic funds transfer, the specified payment date. When the discount date falls on a Saturday, Sunday, or legal holiday when Federal Government offices are closed and Government business is not expected to be conducted, payment may be made on the following business day.

(End of clause)

9) Bi-weekly rates: Can one submit a yearly rate instead of a by weekly one as requested under?

Answer: B.2.1 BASE YEAR CONTRACT and option years, B.2.2, B.2.3, B.2.4, B.2.5?

Rate should be submitted as requested in the solicitation, on a bi-weekly basis:

Conclusion:

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government.

The meeting began at 2:20 pm and finished at 3:45 pm.

Signed,