SCD_WAIVER-ON_CALL_PA_SYSTEMS-08-25.pdf
PDF 235 KB Posted
- Attached to
- On Call PA System Repairs
- Solicitation number
- 2025-IFB-262
- Issued by
- New Haven County, Connecticut
About this file
This file is an internal email chain between New Haven Public Schools procurement staff and the City of New Haven Bureau of Purchases regarding a waiver request for an on-call PA system repairs solicitation. The correspondence documents the request from Michael Trnik, BOE Procurement Coordinator, to obtain a waiver from the Shared Competitively Bid (SCD) program to open the bidding process to contractors outside the SCD system. Lilia Snyder, from what appears to be the SCD program, approved the waiver on August 22, 2025, confirming that SCD does not currently have any registered contractors qualified to perform PA system installation and repair work. The email thread confirms that the procurement team was authorized to proceed with a public bid process. Miguel A. Hernandez from the City's Bureau of Purchases confirmed that the email thread could serve as documentation of the waiver for records purposes. The timeline indicates this approval occurred shortly before the formal solicitation (2025-IFB-262) was released on August 26, 2025.
The waiver approval was obtained because no SCD-registered contractors possessed the necessary qualifications for PA system repairs and maintenance services. The email chain establishes the administrative justification for opening the bidding to all qualified contractors rather than restricting competition to pre-approved SCD vendors. This internal communication serves as supporting documentation for the procurement file and demonstrates the city's due diligence in attempting to use established vendor networks before expanding the competitive bidding process.
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From: Trnik, Michael To: Miguel A. Hernandez; Lilia Snyder; Barbarotta, Heather Cc: Shawn Garris Subject: RE: P/A System Date: Friday, August 22, 2025 10:34:00 AM Attachments: image002.png
Good morning Miguel and Heather, Miguel, Great. Heather, Can you attach a copy of this thread as an Internal attachment to the On-Cal PA Systems solicitation on OpenGov? This way we have our back-up.
Thank you all, Mike
Michael Trnik BOE Procurement Coordinator Office Of Finance New Haven Public Schools 54 Meadow Street, 4th Floor New Haven, CT 06519 Office: 475-220-1368 E-mail: michael.trnik@new-haven.k12.ct.us Vendor Approved List: G:\Office of Finance Folder\1- PURCHASING - INFORMATION\1-LIST OF NHPS VNDRS COVERED UNDER CONTRACTS OR BIDS-UPDATED 11-24.pdf
From: Miguel A. Hernandez <MAHernandez@newhavenct.gov> Sent: Friday, August 22, 2025 10:29 AM To: Trnik, Michael <Michael.Trnik@new-haven.k12.ct.us>; Lilia Snyder <lsnyder@newhavenct.gov>;
Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Cc: Shawn Garris <sgarris@newhavenct.gov> Subject: RE: P/A System
Good morning Michael, Yes, it can.
Miguel A. Hernandez Procurement Specialist City of New Haven Bureau of Purchases
200 Orange Street, 3rd floor, Suite 301 New Haven, CT 06510 E: mahernandez@newhavenct.gov mailto:Michael.Trnik@new-haven.k12.ct.us mailto:MAHernandez@newhavenct.gov mailto:lsnyder@newhavenct.gov mailto:Heather.Barbarotta@new-haven.k12.ct.us mailto:sgarris@newhavenct.gov mailto:michael.trnik@new-haven.k12.ct.us file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf mailto:mahernandez@newhavenct.gov
P: 203-946-8203 C: 203-499-7545
From: Trnik, Michael <Michael.Trnik@new-haven.k12.ct.us> Sent: Friday, August 22, 2025 10:22 AM To: Lilia Snyder <lsnyder@newhavenct.gov>; Barbarotta, Heather <heather.barbarotta@new-haven.k12.ct.us> Cc: Shawn Garris <sgarris@newhavenct.gov>; Miguel A. Hernandez <MAHernandez@newhavenct.gov> Subject: RE: P/A System
Please be cautious This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Lil, Got it. Thanks for your help on this. Can this e-mail thread be used as our waiver from a records standpoint?
Office Of Finance New Haven Public Schools 54 Meadow Street, 4th Floor New Haven, CT 06519 Office: 475-220-1368 E-mail: michael.trnik@new-haven.k12.ct.us
From: Lilia Snyder <lsnyder@newhavenct.gov> Sent: Friday, August 22, 2025 10:19 AM To: Trnik, Michael <Michael.Trnik@new-haven.k12.ct.us>; Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> mailto:Michael.Trnik@new-haven.k12.ct.us mailto:lsnyder@newhavenct.gov mailto:heather.barbarotta@new-haven.k12.ct.us mailto:heather.barbarotta@new-haven.k12.ct.us mailto:sgarris@newhavenct.gov mailto:MAHernandez@newhavenct.gov mailto:michael.trnik@new-haven.k12.ct.us file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf mailto:lsnyder@newhavenct.gov mailto:Michael.Trnik@new-haven.k12.ct.us mailto:Heather.Barbarotta@new-haven.k12.ct.us
Cc: Shawn Garris <sgarris@newhavenct.gov>; Miguel A. Hernandez <MAHernandez@newhavenct.gov> Subject: RE: P/A System
On- Call PA System Repairs- Please proceed with public bid on the PA System Repairs proposal. SCD does not currently have any registered contractors qualified to perform the required work.
From: Trnik, Michael <Michael.Trnik@new-haven.k12.ct.us> Sent: Friday, August 22, 2025 10:14 AM To: Lilia Snyder <lsnyder@newhavenct.gov>; Barbarotta, Heather <heather.barbarotta@new-haven.k12.ct.us>
This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Lil, Hope you’re doing well. Thanks for getting back to Heather on this. We are about to place on on-call PA System Repairs. Since there are no SCD who can provide this service, would it be possible to obtain a Waiver from SCD to open the bid up to contractors outside of SCD? Please advise.
Thanks, Office Of Finance New Haven Public Schools 54 Meadow Street, 4th Floor New Haven, CT 06519 Office: 475-220-1368 E-mail: michael.trnik@new-haven.k12.ct.us
From: Lilia Snyder <lsnyder@newhavenct.gov> mailto:sgarris@newhavenct.gov mailto:MAHernandez@newhavenct.gov mailto:Michael.Trnik@new-haven.k12.ct.us mailto:lsnyder@newhavenct.gov mailto:heather.barbarotta@new-haven.k12.ct.us mailto:heather.barbarotta@new-haven.k12.ct.us mailto:michael.trnik@new-haven.k12.ct.us file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf file:////gwstorage/nhboe_share$/Office%20of%20Finance%20Folder/1-%20PURCHASING%20-%20INFORMATION/1-LIST%20OF%20NHPS%20VNDRS%20COVERED%20UNDER%20CONTRACTS%20OR%20BIDS-UPDATED%2011-24.pdf mailto:lsnyder@newhavenct.gov
Sent: Friday, August 22, 2025 10:04 AM To: Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Cc: Trnik, Michael <Michael.Trnik@new-haven.k12.ct.us>
No – not at this time-
From: Barbarotta, Heather <Heather.Barbarotta@new-haven.k12.ct.us> Sent: Thursday, August 21, 2025 3:02 PM To: Lilia Snyder <lsnyder@newhavenct.gov> Cc: Trnik, Michael <michael.trnik@new-haven.k12.ct.us> Subject: P/A System
This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Lil, Do you have any vendors in your program that perform installation and repairs of school paging P/A systems?
Thank you!
Heather
Heather Barbarotta Assistant Director Operations and Sustainability New Haven Public Schools
ABM | Education 475-220-1647 (Office) Heather.Barbarotta@abm.com | www.abm.com | LinkedIn
ABM. Building Value.
ABM’s Mission: MAKE A DIFFERENCE, EVERY PERSON, EVERY DAY!
mailto:Heather.Barbarotta@new-haven.k12.ct.us mailto:Michael.Trnik@new-haven.k12.ct.us mailto:Heather.Barbarotta@new-haven.k12.ct.us mailto:lsnyder@newhavenct.gov mailto:michael.trnik@new-haven.k12.ct.us mailto:Sean.Clark@abm.com https://us-west-2.protection.sophos.com/?d=abm.com&u=aHR0cDovL3d3dy5hYm0uY29tLw==&p=m&i=NjU5ZGVkZGJlODg3YWU3MWNlMDgzMGRl&t=WDlEdkMxZGxKVFZ3ZjNuZ1V2NkdxVTFVeHBwTHI4TjFYYWd2alJnbGFZQT0=&h=7a364ac9e3554233afad2e94de688114&s=AVNPUEhUT0NFTkNSWVBUSVZwKJZfAZt6tyC72hduJkLRxPJ7SmhehFX0DTXVxMXxk-Z7KpvIq5KtpG4tooAc5G8
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