Scanning Services PERFORMANCE WORK STATEMENT.pdf

PERFORMANCE WORK STATEMENT (PWS)

Digital Scanning of Existing Blueprint Drawings for Langley AFB:

1. Scope of Work:

Langley Air Force Base has approximately 45,000 blueprints to be scanned into a digital format. These drawings are stored in approximately 200 flat drawers with approximately 225 drawings per drawer. Most of these are large-file-formats such as D-size (92% is current estimate), with the occasional E-size as well as various smaller formats. They are to be indexed for quick reference upon digital conversion. The deliverable is to be presented in a digital format by the contractor upon completion.

2. Performance Objectives and Standards:

The contractor is responsible for the pick-up and return of these drawings to the government facility. The contractor is to index the digitally converted drawings as follows: building number, type of drawing (i.e. mechanical) and drawing number of total if duplicates (i.e. 3 of 26). It is understood that >2% of these drawings are old and in ill-repair. The contractor shall handle with care, tape and unfold the documents at their own discretion as needed to feed into scanning machine.

3. Quality Assurance:

The contractor shall develop and maintain a quality assurance control and inspection program to ensure optimum digital conversion and reference indexing.

TABLE OF CONTENTS

SECTION TITLE

1. Scope of Work

2. Performance Objectives and Standards

3. Quality Assurance

4. Hours of Operations

5. Warranty of Work

6. Deliverables

7. Special Requirements/Constraints

8. Government Furnished Property and Services

4. Hours of Operations:

The contractor shall establish a work schedule, which may require work to be performed outside the normal JBLE normal duty hours (7:30 am – 4:00 p.m., Monday through Friday, excluding holidays). When this alternate work schedule is needed due to mission requirements, the work outside normal JBLE duty hours will need to be approved with the facility manager. This work is to be completed no later than 6 months from date of award, but preferably 3-4 months.

5. Warranty of Work:

The contractor warrants that work performed under this PWS, including work performed by any subcontractor, shall conform to the PWS requirements and shall be free of defects. The contractor shall remedy, at the contractor’s expense, any damage to government owned or controlled real or personal property. The terms of this warranty shall continue for ninety (90) days after the completion of this contract.

6. Deliverables:

The contractor will convert the scans into both .tiff and .pdf digital files in black & white at a minimum of 300 dpi (dots-per-inch). The government will provide the contractor with an external hard drive for delivery of digital files.

7. Special Requirements/Constraints:

The contractor is required to protect privacy and security of all documents in their possession at all times as well as establish protocols to protect all variations of private information.

8. Government Furnished Property and Services:

The contractor is responsible for a set pick-up and return of drawings, whether that be weekly or monthly.

END PWS