scaa2013.pdf

For the best experience, open this PDF portfolio in

Acrobat X or Adobe Reader X, or later.

Get Adobe Reader Now!

http://www.adobe.com/go/reader

AMENDMENT OF SOLICITATION FOR

COOPERATIVE AGREEMENT APPLICATIONS

Amendment No. 005 of Solicitation Number DLA-20130412 Amendment Issue Date: February 28, 2014

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127 Ft. Belvoir, VA 22060

DESCRIPTION OF AMENDMENT:

Solicitation Number DLA-20130412 is hereby amended to reestablish a due date for applications to establish a PTAC to provide procurement technical assistance to Kentucky businesses.

1. The solicitation is amended by adding subparagraph A.4. in Section IV with the title “Applications to establish a PTAC in Kentucky”, which reads as follows:

“For applications to establish a PTAC to serve Kentucky businesses, the closing date and time for applications is Wednesday, April 30, 2014 at 5:00 p.m. Eastern Time. The 2-step application process is not applicable. The entire application in Section IV, paragraph B. is due before 5:00 p.m. Eastern Time on Wednesday, April 30, 2014. The www.grants.gov Funding Opportunity Number is:

DLA-20130412-Kentucky.”

2. Except as provided herein, all other terms and conditions of Solicitation Number DLA-20130412 remain unchanged and in full force and effect.

3. Applicants shall acknowledge receipt of this Amendment by signing in the space provided and submitting a copy using the “Other Attachments Form”, which is part of the grants.gov application package.

Applicant Name: ___________________________________________________________

Representative’s Signature: _________________________________ Date: ____________

Name & Title of Representative: _______________________________________________ http://www.grants.gov/

Amendment No. 004 of Solicitation Number DLA-20130412 Amendment Issue Date: August 12, 2013

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127

The Defense Logistics Agency (DLA) is reassessing recipient responsibilities under the Procurement Technical Assistance Program (PTAP) for monitoring and reporting performance. As part of this effort, DLA is using a pilot program to evaluate certain changes under consideration. Under the pilot, a select group of established Procurement Technical Assistance Centers (PTACs) will make the necessary changes to their processes to accommodate revised performance reporting requirements and will collect and report information in compliance with the new requirements.

This Amendment incorporates changes to facilitate the pilot program and makes certain distinctions for applicants/recipients participating in the pilot (hereafter referred to as pilot participants) and for those not participating (hereafter referred to as pilot non-participants). Pilot participants will be designated in writing by DLA.

Solicitation Number DLA-20130412 is amended –

1. By adding Appendix C “Pilot Program to Assess Performance Reporting” (attached) to the solicitation. Appendix C provides the performance report that will be used by pilot participants, including definitions, instructions, due dates and other pertinent information for the pilot program.

2. Section III – “Program Requirements”, paragraph E “Performance Reporting and Record Keeping” is amended –

a. Subparagraph E.1. is amended by inserting “for pilot non-participants” as part of the paragraph title after “Performance reporting”.

b. Subparagraph E.3. is amended by inserting “for pilot non-participants” as part of the paragraph title after “Client survey”.

c. By adding Subparagraph E.4. with the title “Performance reporting and client survey for pilot participants”, which reads as follows:

“Performance reporting and client survey requirements for pilot participants are stipulated in Appendix C.”

Amendment No. 004 Page 1 of 2

3. Section IV – “Submission of Applications”, paragraph B. “Documents to be Submitted” is amended –

a. Subparagraph B.1.g. “Online Document #7” is amended by inserting “The ‘Proposed

Performance Goals Submission’ worksheet described in this paragraph is not required with the application for a pilot participant.” at the end of the paragraph.

b. Subparagraph B.2.b.12) “Attachment 12” is amended –

1) By redesignating subparagraph B.2.b.12) as B.2.b.12)i. and inserting the title “Attachment 12 for pilot non-participants”; and

2) By adding subparagraph B.2.b.12)ii. with the title “Attachment 12 for pilot participants”, which reads as follows:

“A pilot program participant shall formulate and attach proposed goals, as stipulated in Appendix C. Pursuant to Appendix C, annual goals shall be proposed for 1) number of “new clients”; 2) amount of “counseling time”; and 3) number of “participated events”.

The information provided as Attachment 12 shall also include the rationale used in the formulation of the proposed goals. There is no particular form or format required to be used in submitting the goals or the supporting rationale.”

4. SCAA Section VII – “Administrative Requirements” is amended –

a. Subparagraph B.7. “Performance and Financial reporting” is amended –

1) By inserting “or the 1806-T in the case of a pilot participant” after “DLA Form 1806”;

and

2) By inserting “or in Appendix C” after “Appendix B”.

b. Paragraph F. “Performance Reviews” is amended by inserting “or the 1806-T in the case of a pilot participant” after “DLA Form 1806” wherever appearing.

c. Subparagraph G.9. is amended by inserting “or the 1806-T in the case of a pilot participant” after “DLA Form 1806”.

5. Except as provided herein, all other terms and conditions of Solicitation Number

DLA-20130412 remain unchanged and in full force and effect.

6. Applicants shall acknowledge receipt of this Amendment with application Step (2) by signing in the space provided and submitting a copy using the “Other Attachments Form”, which is part of the grants.gov application package.

Amendment No. 004 Page 2 of 2

1. Cooperative Agreement Number 2. Recipient Name and Address 3. Recipient CAGE Code 5. Period of Performance 6. Reporting Period

4. Report Type From: From:

To: To:

7. New Clients 7.a. New clients goal 7.b. New clients (added this reporting period) 7.c. New clients previously reported 7.d. Total new clients (sum of blocks 7.b. & 7.c.)

7.d.i. Number of small business concerns in block 7.d.

7.d.ii. Number of distressed area concerns in block 7.d.

7.e. Remaining new clients needed (block 7.a. minus 7.d.)

8. Active Clients 8.a. Number of small business concerns in block 8 8.b. Number of distressed area concerns in block 8

9. Counseling Time 9.a. Counseling time goal 9.b. Counseling time (this reporting period) 9.c. Counseling time previously reported 9.d. Total counseling time (sum of blocks 9.b. & 9.c.)

9.d.i. Counseling time with small business concerns in block 9.d.

9.d.ii. Counseling time with distressed area concerns in block 9.d.

9.e. Remaining counseling time needed (block 9.a. minus 9.d.)

10. Participated events 10.a. Participated events goal 10.b. Participated events (this reporting period) 10.c. Participated events previously reported 10.d. Total participated events (sum of blocks 10.b. & 10.c.)

10.e. Remaining participated events needed (block 10.a. minus 10.d.)

11. Discussion (follow report instructions)

12. Discussion (follow report instructions)

Appendix C – Pilot Program to Assess Performance Reporting

A. THE DLA FORM 1806-T "Cooperative Agreement Performance Report"

PART I

PART II

(interim or final)

SP4800-

Name Division (if applicable) Street City, State Zip code

Always complete Part II (due with interim and final reports). Follow report instructions.

(MM/DD/YYYY)

MINUTESHOURS

PART III

Always complete Part III (due with interim and final reports). Follow report instructions. Use a continuation sheet if necessary.

Appendix C

13. Discussion (follow report instructions)

14. Discussion (follow report instructions)

15. Discussion (follow report instructions)

16. Discussion (follow report instructions)

17. Discussion (follow report instructions)

18. Contract Awards by DoD 18.a. Number of prime contract awards received by all active clients that were awarded by DoD 18.b. Dollar value of awards in block 18.a.

18.c. Number of awards received by active clients that are small business concerns in block 18.a.

18.d. Dollar value of awards in block 18.c.

19. Contract Awards by Federal Agencies other than DoD 19.a. Number of prime contract awards received by all active clients that were awarded by Federal agencies other than DoD 19.b. Dollar value of awards in block 19.a.

19.c. Number of awards received by active clients that are small business concerns in block 19.a.

19.d. Dollar value of awards in block 19.c.

20. Contract Awards by State and Local Governments 20.a. Number of prime contract awards received by all active clients that were awarded by State and local governments 20.b. Dollar value of awards in block 20.a.

20.c. Number of awards received by active clients that are small business concerns in block 20.a.

20.d. Dollar value of awards in block 20.c.

21. Subcontract Awards Resulting from Prime Contract Awards by DoD 21.a. Number of subcontract awards received by all active clients resulting from prime contract awards by DoD 21.b. Dollar value of awards in block 21.a.

21.c. Number of awards received by active clients that are small business concerns in block 21.a.

21.d. Dollar value of awards in block 21.c.

22. Subcontract Awards Resulting from Prime Contract Awards by Federal Agencies other than DoD 22.a. Number of subcontract awards received by all active clients resulting from prime contract awards by Federal agencies other than DoD 22.b. Dollar value of awards in block 22.a.

22.c. Number of awards received by active clients that are small business concerns in block 22.a.

22.d. Dollar value of awards in block 22.c.

23. Subcontract Awards Resulting from Prime Contract Awards by State and Local Governments 23.a. Number of subcontract awards received by all active clients resulting from prime contract awards by State and local governments 23.b. Dollar value of awards in block 23.a.

23.c. Number of awards received by active clients that are small business concerns in block 23.a.

23.d. Dollar value of awards in block 23.c.

24. Number of surveys distributed

25. Number of surveys returned

26. Results: survey question #1 (follow report instructions)

27. Results: survey question #2 (follow report instructions)

28. Results: survey question #3 (follow report instructions)

29.a. Name and Title of Authorized Certifying Official 29.b. Telephone (Area code, number and extension)

29.c. Email address

29.d. Date Certified

Note : Annual performance goals are established for blocks 7.a., 9.a. and 10.a.

PART IV

Complete Part IV with the report for the period ending on 9/30 (due annually). Report for the period 10/1 - 9/30. Follow report instructions.

Name Title

29. Certification: By submitting this report, I certify that it is true, complete, and accurate to the best of my knowledge.

Complete Part V with the report for the period ending on 9/30 (due annually). Report survey results received during the period 10/1 - 9/30. Follow report instructions.

PART V

B. PERFORMANCE REPORTING

The recipient is required to collect and maintain current, complete and accurate information in order to complete and submit the DLA Form 1806-T. Interim and final performance reports are due pursuant to the timeline provided in the next paragraph.

C. REPORT SUBMISSION AND DUE DATES

Reports shall be submitted via email with a copy to the cognizant administration office and to PTAP@dla.mil.

The following reporting period end dates shall be used for interim reports: March 31, June 30, September 30, and December 31. The period of performance specified in the cooperative agreement establishes the beginning of the first reporting period and the end of the final reporting period. For interim reports, the reporting period begins immediately following the end of the previous reporting period.

Interim reports are due no later than 30 days after the end of each reporting period, with the exception of the report for the period ending September 30, which is due no later than December 29. Final reports are due no later than 90 days after the end date of the performance period specified in the cooperative agreement. When the due date falls on a Saturday, Sunday, or legal holiday when Government offices are closed, the due date is extended until the following business day.

D. DEFINITIONS AND DOCUMENTATION REQUIREMENTS

1. An “active client” is U.S. business with which the PTAC has recorded at least 30 minutes of “counseling time” and/or has attended at least one “participated event” during the 12 month period that ends on the reporting period end date. For the purposes of this definition, “counseling time” is cumulative, which means that the 30 minute standard may be satisfied using the collective amount of “counseling time” amassed during a number of shorter periods. If applicable, “active clients” carry forward from one cooperative agreement to a follow-on award. All businesses counted as “active clients” must have provided information sufficient to satisfy the documentation standards below, including having explicitly stated intent to become a PTAC client. For example, having completed a PTAC enrollment form or similar document. A formerly “active client” that no longer meets the standard above shall not be reported as such in subsequent reports. If for any reason or at any time, the PTAC does not expect to have subsequent contact with a business, that business shall not be considered an “active client”, regardless of the time of its last contact with the

PTAC.

mailto:PTAP@dla.mil

DOCUMENTATION STANDARDS: Documentation for “active clients” shall include 1) the business name, 2) the physical address of the business’s primary location (The PTAC may rely on a client’s representation as to what address it considers its primary location.), 3) a point of contact with contact information (e.g., phone number or email address), 4) if applicable, designation in any category of small business provided in the Federal Acquisition Regulation (FAR) for which the business qualifies (i.e., small disadvantaged businesses, women-owned small business, etc.), 5) evidence that the business has explicitly stated intent to become a PTAC client and 6) information that substantiates the business’s status as an “active client”, such as a record of the “counseling time” with the client and/or the date of the most recent “participated event” attended.

2. A “new client” is a business that meets the standard for “active client”, which did not meet the standard for the previous reporting period and was not reported as an “active client” for that period. However, if for any reason the PTAC does not expect to have subsequent contact with a business, that business shall not be considered a “new client”, regardless of its last contact with the PTAC.

DOCUMENTATION STANDARDS: Same as “active client”.

3. The term “small business concern” has the meaning provided in part 2 of the FAR.

The PTAC may rely on an adequately informed client’s representation that it meets the definition.

4. “PTAC staff” means individuals employed by the recipient or a subrecipient including individuals obtained under contract and third party volunteers acting on behalf of the PTAC. For the purposes of reporting “counseling time” or “participated events” conducted by third party volunteers, the contributions shall only be reported if the time spent either counseling clients or participating in an event, as applicable, represents a contribution towards the cooperative agreement’s cost sharing requirements that has been reviewed and approved by the Government. “PTAC staff” members that share time between the PTAC and other programs or that do other work are only considered “PTAC staff” when working on behalf of the PTAC.

5. “Counseling time” is “PTAC staff” time spent one-on-one interacting with a client, to include any preparation time that is attributable to a specific interaction.

“Counseling time” is time that is attributable to an individual client during which profession guidance specific to the needs of the client is provided. The interaction with the client may be in person or via electronic media. “Counseling time” shall be tracked as the actual number of qualifying minutes and hours. Multiple “PTAC staff” members or individuals representing the client may participate simultaneously;

however, no particular period of time may be counted more than once. For example, if two PTAC staff members hold a one hour meeting with a client that is represented by several individuals, this counts as one hour of “counseling time”. With regard to email, “PTAC staff” time spent reading and/or responding to a specific inquiry received from an individual client is “counseling time”. No other type of email correspondence may be reported as “counseling time”. For example, the sending of a newsletter or a system-generated bid match is not counted as “counseling time”.

Only “counseling time” with “active clients” is reported. However, “counseling time” spent with a “new client” before the client met the “active client” standard may be reported. Travel time is not “counseling time” and is not reported. Time spent on administrative matters such as referrals to other sources of information or between numerous members of the “PTAC staff” is not “counseling time” and is not reported.

DOCUMENTATION STANDARDS: Documentation to substantiate “counseling time” shall include 1) the amount of “counseling time” recorded, 2) the client name,

3) the date of the interaction with the client 3) the name of the “PTAC staff” member(s) that logged the “counseling time” and 4) a brief description of the assistance provided to the client.

6. A “contract” or “subcontract award” is a contract or subcontract received by a business meeting the definition of “active client” at the time that it received the award or subaward. Only obligated dollars are reported. A maximum contract value or an estimated value of orders that may be placed under a contract at a future date is not reported. Information on contract and subcontract awards received by clients is reported annually for the period October 1 – September 30 with the report for the period ending on September 30.

DOCUMENTATION STANDARDS: Documentation for “contract” or “subcontract awards” received by clients shall include 1) the client’s name, 2) the date of the award, 3) designation as a contract or subcontract, 4) designation as an award (or subcontract as a result of an award) by DoD, a Federal agency other than DoD or by a State/local government, 5) the obligated dollar value of the award, 6) the source of the information obtained 7) evidence of the award such as a copy of the contract, correspondence from the client or a copy of other data obtained, and 8) in the case of an award received by a client that is not a small business concern, a statement from the client that the award was obtained as a result of assistance rendered by the PTAC.

7. A “distressed area concern” is a client located within a distressed area, which is based on the physical address of the client’s primary location. The PTAC may rely on a client’s representation as to what address it considers its primary location.

Distressed areas are identified in the cooperative agreement. If the cooperative agreement does not specify distressed areas the recipient is not required to track or segregate data concerning “distressed area concerns”.

8. A “participated event” is a conference, workshop, seminar or similar event in which “PTAC staff” participates to conduct PTAC business. To be reportable, the PTAC’s participation in the event must have been recognized by its organizers (the event organizers might be the PTAC itself), for example, the PTAC hosted the event, was allotted time on the agenda or was provided exhibit space. The PTAC’s attendance at an event or its referral of clients to an event without other involvement does not constitute reportable participation. “Participated events” encompass various types of events including, but not limited to, training, matchmaking, outreach and promotional events. A “participated event” may be conducted in person or via electronic media;

however, “PTAC staff” must have been present at the event. Only a live event conducted in real-time may be reported as a “participated event”. A “participated event” co-hosted by the PTAC may be reported if it meets the standards above. The PTAC may not report a single event comprised of multiple breakout sessions as more than one event.

DOCUMENTATION STANDARDS: Documentation to substantiate a “participated event” shall include 1) the name of the event, 2) the date of the event, 3) the event’s agenda, 4) the location of the event, 5) a description and evidence of the PTAC’s participation and 6) a list of clients attending if the client’s attendance will be used as the basis to document the client as an “active client”.

E. CLIENT SATISFACTION SURVEY

Active clients shall be surveyed at least annually to ascertain satisfaction with the assistance provided by the PTAC. For reporting purposes, surveys shall include the date or dates of the PTAC assistance that is being assessed; results shall be compiled for each annual period October 1 – September 30 and shall be reported with the performance report for the period ending on September 30.

The survey shall include, at a minimum, the mandatory survey questions below. Other survey questions, at the recipient’s discretion, may also be included in the survey. For each mandatory question, the average rating provided by survey respondents is reported.

In calculating the average, only respondents that answered the specific question, which may be less than total survey respondents, are counted. Mandatory survey questions shall solicit feedback from clients using the scale (5) Strongly agree; (4) Agree; (3) Neither agree nor disagree; (2) Disagree; (1) Strongly disagree. Survey respondents shall also be provided the opportunity to opt out of answering a particular question by responding that the question is “Not Applicable” (N/A), however, respondents that answer “N/A” are not averaged into the reported results.

Mandatory survey questions follow -

Question #1 - (name of the PTAC) effectively assisted my business in pursuing contracting opportunities with Federal, State and/or local governments or in pursuing subcontracting opportunities under government contracts.

Question #2 - (name of the PTAC) staff is knowledgeable with regard to the terms, conditions, procedures, rules and regulations relating to contracts with Federal, State and local governments.

Question #3 - (name of the PTAC) offered relevant, current and effective training on topics pertinent to contracts with Federal, State and/or local governments.

DOCUMENTATION STANDARDS: Documentation to substantiate surveys results reported shall include copies of all returned surveys.

F. GOALS

Performance goals coincide with the cooperative agreement’s period of performance and are negotiated annually between the PTAC and the Grants Officer. Progress towards the annual goals is reported with each interim report. Annual goal are established for –

1. Number of “new clients”;

2. Amount of “counseling time”; and

3. Number of “participated events”.

B L

O C

K R

E

PO

T

IN

G

IT

M

ST

U

IO

N S ooperative A greem ent N um ber Enter the cooperative agreem ent num ber.

ecipient Enter the nam e and address of the recipient.

A

E C ode Enter the recipient's C

A

E C ode.

eport Type Enter "Interim

" or "Final".

Period of Perform ance Enter the start and end dates of the period of perform ance specified in the cooperative agreem ent.

eporting Period

Enter the start and end dates of the reporting period. The follow ing reporting period end dates shall be used for interim reports: 3/31, 6/30, 9/30, and 12/31. The period of perform ance specified in the cooperative agreem ent establishes the beginning of the first reporting period and the end of the final reporting period. For interim reports, the reporting period begins im m ediately follow ing the end of the previous reporting period.

77.a.

ew clients goal

Enter the goal established for num ber of new clients under this cooperative agreem

7.b.

clients Enter the num ber of clients that gained status as an active client during the reporting period. This data corresponds to the current reporting period only; do not report cum ulative data.

7.c.

clients previously reported clients reported in previous perform ance reports under this cooperative agreem

7.d.

Total num clients reported

Enter the total num clients reported under this cooperative agreem ent (should be block

7.b. plus 7.c.).

7.d.i.

ber of sm all business concerns in block 7d f the total in block 7.d., enter the num ber of clients that are sm all business concerns.

7.d.ii.

ber of distressed area concerns in block 7d f the total in block 7.d., enter the num ber of clients that are distressed area concerns. Leave this block blank if the cooperative agreem ent does not specify distressed areas.

7.e.

em aining new clients needed ber of additional new clients needed to reach the goal in block 7.a. (should be block

7.a. m inus 7.d.). Enter zero if the goal has been reached.

ber of active clients ber of active clients as of the reporting period end date.

8.a.

ber of sm all business concerns in block 8 f the total in block 8, enter the num ber of clients that are sm all business concerns.

8.b.

ber of distressed area concerns in block 8 f the total in block 8, enter the num ber of clients that are distressed area concerns. Leave this block blank if the cooperative agreem ent does not specify distressed areas.

99.a.

ounseling tim e goal Enter the goal established for counseling tim e under this cooperative agreem

9.b.

e w ith active clients Enter the am ount of counseling tim e recorded w ith all active clients during the reporting period.

This data corresponds the current reporting period only; do not report cum

G. INSTRUCTIONS

Detailed report preparation instructions follow -

PA

I

II

(A lw ays com plete Part I) plete Part II) ew lients e

9.c.

e previously reported

Enter the counseling tim e reported in previous perform ance reports under this cooperative agreem

9.d.

Total counseling tim e reported Enter the total counseling tim e reported under this cooperative agreem ent (should be block 9.b. plus

9.c.).

9.d.i.

ith sm all business concerns in block 9.d. O f the total in block 9.d., enter the am ith clients that are sm all business concerns.

9.d.ii.

ith distressed area concerns in block 9.d.

f the total in block 9.d., enter the am ith clients that are distressed area concerns. Leave this block blank if the cooperative agreem ent does not specify distressed areas.

9.e.

aining counseling tim e needed ount of additional counseling tim e needed to reach the goal in block 9.a. (should be block 9.a. m inus 9.d.). Enter zero if the goal has been reached.

10.a.

Participated events goal Enter the goal established for participated events under this cooperative agreem

10.b.

ber of participated events ber of participated events conducted during the reporting period. The data in block

10.b. corresponds the current reporting period only; do not report cum

10.c.

Participated events previously reported ber of participated events reported in previous perform ance reports under this cooperative agreem

10.d.

Total participated events reported

Enter the total num ber of participated events reported under this cooperative agreem ent (should be block 10.b. plus 10.c.).

10.e.

aining participated events needed ount of additional participated events needed to reach the goal in block 10.a. (should be block 10.a. m inus 10.d.). Enter zero if the goal has been reached.

D iscussion (see instructions) If applicable (new program s), discuss the progress m ade tow ards achieving the im plem entation ilestones identified in a Program

Im plem entation Plan.

iscuss progress m ade tow ards the achievem ent of perform ance goals including successes and/or difficulties experienced. If applicable, discuss efforts planned to rectify less than anticipated progress tow ards reaching the goals.

iscuss training com pleted, planned or ongoing in order to help PTA staff stay current in their areas of expertise.

iscuss any notew orthy client success stories facilitated by the PTA

’s assistance or other significant program atic accom plishm ents.

Identify any personnel positions included in the program budget that are currently vacant. Indicate the date the position w as last occupied, the actions being taken to fill the position and the anticipated fill date.

iscuss any significant changes to the budget that w as approved at the tim e of aw ard or the program that w as described in the application, such as the addition of a staff, changes in m ajor contractual obligations such as facility rental or any other significant changes w hether or not prior approval of those changes is required.

plete Part III. U se a continuation sheet if necessary. If appropriate, enter "not applicable" (N /A

Participated events

III

iscuss any issues regarding the availability of previously com itted contributions (including cash and in-kind) tow ards the cooperative agreem ent's cost sharing requirem ents.

18.a.

ber of prim e contract aw ards received by active clients that w ere aw arded by D oD ards by D ere received by all active clients during the 12-m onth period that ended on 9/30.

18.b.

ollar value of aw ards in block 18.a.

Enter the dollar value of the aw ards in block 18.a.

18.c.

ber of aw ards received by sm all business concerns in block 18.a.

f the total in block 18.a, enter the num ards received by active clients that are sm

18.d.

ards in block 18.c.

ards in block 18.c.

19.a.

arded by Federal agencies other than ards by Federal agencies other than D ere received by all active clients during the 12-m

19.b.

ards in block 19.a.

ards in block 19.a.

19.c.

block 19.a.

f the total in block 19.a., enter the num

19.d.

ards in block 19.c.

ards in block 19.c.

20.a.

arded by State and local governm ents ards by State and local governm ents that w ere received by all active clients during the 12-m

20.b.

ards in block 20.a.

ards in block 20.a.

20.c.

block 20.a.

f the total in block 20.a., enter the num

20.d.

ards in block 20.c.

ards in block 20.c.

21.a.

ber of subcontract aw ards received by active clients resulting from prim ards resulting from received by all active clients during the 12-m

21.b.

ards in block 21.a.

ards in block 21.a.

21.c.

block 21.a.

f the total in block 21.a., enter the num

21.d.

ards in block 21.c.

ards in block 21.c.

Subcontract aw

(O nly com plete Part IV w ith the report for the period ending on 9/30. R eport for the period 10/1 - 9/30.

For exam ple, if the reporting period end date is Septem ber 30, 2014, com plete Part IV for the period O ctober 1, 2013 through Septem ber 30, 2014.)

IV

ontract aw

22.a.

ards by Federal agencies other than D ards by Federal agencies other than D received by all active clients during the 12-m

22.b.

ards in block 22.a.

ards in block 22.a.

22.c.

block 22.a.

f the total in block 22.a., enter the num

22.d.

ards in block 22.c.

ards in block 22.c.

23.a.

ards by State and local governm ards by State and local governm ents received by all active clients during the 12-m

23.b.

ards in block 23.a.

ards in block 23.a.

23.c.

block 23.a.

f the total in block 23.a., enter the num

23.d.

ards in block 23.c.

ards in block 23.c.

ber of surveys distributed ber surveys distributed for the period 10/1 - 9/30.

ber of surveys returned ber of surveys returned for the period 10/1 - 9/30.

esults: survey question #1 Enter the average rating provided for the first m andatory question. O nly respondents that answ ered the question are counted.

esults: survey question #2 Enter the average rating provided for the second m nly respondents that answ ered the question are counted.

esults: survey question #3 Enter the average rating provided for the third m nly respondents that answ ered the question are counted.

ertification Enter nam e, title and contact inform ation for the authorized official subm itting the report.

V

(O nly com plete Part V w ith the report for the period ending on 9/30. R eport survey results for the period 10/1 - 9/30.

For exam ple, if the reporting period end date is Septem ber 30, 2014, com plete Part V for the period O ctober 1, 2013 through Septem ber 30, 2014.)

Amendment No. 003 Page 1 of 1

Amendment No. 003 of Solicitation Number DLA-20130412 Amendment Issue Date: July 15, 2013

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127

1. This Amendment authorizes exceptions to the directions provided in the solicitation due to ongoing issues with the electronic system at www.grants.gov and www.sam.gov.

a. Notwithstanding the direction to submit the application at www.grants.gov, DLA may authorize alternative means for the submission, which shall not affect the application’s responsiveness to the solicitation.

b. Notwithstanding the requirement in Section IX, paragraph Q, an application may be considered from an entity without an active registration in the System for Award Management (SAM). The SAM registration will be required prior to any decision to make an award.

2. Except as provided herein, all other terms and conditions of Solicitation Number DLA-20130412 remain unchanged and in full force and effect.

3. Applicants shall acknowledge receipt of this Amendment with application Step (2) by signing in the space provided and submitting a copy using the “Other Attachments Form”, which is part of the grants.gov application package.

http://www.sam.gov/

Amendment No. 002 Page 1 of 1

Amendment No. 002 of Solicitation Number DLA-20130412 Amendment Issue Date: April 30, 2013

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127

1. This amendment clarifies information provided in solicitation regarding the need for in-kind contributions to receive prior approval before they are used to satisfy cost sharing requirements.

2. The requirement in Section III, subparagraph A.3.a.5), only applies to third party in-kind, which is defined in Section III, subparagraph A.3.d.

In addition to the other requirements stipulated, third party in-kind used to satisfy cost sharing requirements must be included in the approved budget or receive prior approval pursuant to the requirement in Section VII, subparagraph D.4.

3. The use or substitution of contributions made by the recipient, regardless of whether they are considered to be cash or in-kind contributions, does not require prior approval. Any reference in the solicitation to the contrary shall be disregarded.

4. Except as provided herein, all other terms and conditions of Solicitation Number DLA-20130412

5. Applicants shall acknowledge receipt of this Amendment by signing in the space provided and submitting a copy using the “Other Attachments Form”, which is part of the grants.gov application package.

Amendment No. 001 Page 1 of 1

Amendment No. 001 of Solicitation Number DLA-20130412 Amendment Issue Date: April 24, 2013

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127

1. This amendment revises application submission information that applies to applications to establish new programs. Application submission requirements for existing programs remain unchanged.

2. Section IV, paragraph A.1., of the solicitation is revised as follows –

When submitting an application to establish a new program, i.e., a program that is not an “existing program” as defined in Section II, the applicant shall follow the same 2-step application process described for existing programs. Refer to Section IV, paragraph A.2.

Step (1) is due before Wednesday, July 17, 2013 at 5:00 p.m. Eastern Time. When the application is for a new program, the Government will establish a due date and time for Step (2) and provide notice of the date established to the applicant after its completion of Step (1).

Such notice shall be provided no less than thirty (30) days prior to the due date that is established.

3. Except as provided herein, all other terms and conditions of Solicitation Number DLA-20130412

4. Applicants shall acknowledge receipt of this Amendment by signing in the space provided and submitting a copy using the “Other Attachments Form”, which is part of the grants.gov application package.

Amendment No. 007 of Solicitation Number DLA-20130412 Amendment Issue Date: March 24, 2015

ISSUED BY:

Defense Logistics Agency (DLA) Office of Small Business Programs (DB) Procurement Technical Assistance Program 8725 John J. Kingman Road, Suite 1127

Solicitation Number DLA-20130412 is hereby amended to reestablish a due date for applications to establish a PTAC to provide procurement technical assistance to Idaho businesses.

The solicitation is amended by adding subparagraph A.5. in Section IV with the title “Applications to establish a PTAC in Idaho”, which reads as follows:

“For applications to establish a PTAC to serve Idaho businesses, the closing date and time for applications is Wednesday, May 6, 2015 at 5:00 p.m. Eastern Time. The 2-step application process is not applicable. The entire application in Section IV, paragraph B is due before 5:00 p.m. Eastern Time on Wednesday, May 6, 2015.

The www.grants.gov Funding Opportunity Number is: DLA-20130412-IDAHO. The application package should be submitted for ‘Application Year 2015’ at the DLA website described in Section IV, paragraph B.1.”

Solicitation Number: DLA-20130412 Issue Date: April 12, 2013

Solicitation for Cooperative Agreement Applications

Procurement Technical Assistance Program

Defense Logistics Agency Office of Small Business Programs

8725 John J. Kingman Road, Suite 1127 Fort Belvoir, VA 22060-6221

PTAP@dla.mil

TABLE OF CONTENTS

SECTION I - PROGRAM INTRODUCTION

A. BACKGROUND

B. ADMINISTRATIVE REQUIREMENTS

C. PROGRAM MANAGEMENT

D. ELIGIBILITY

E. FUNDING LIMITATIONS

F. COST SHARING REQUIREMENTS

G. APPLICATIONS

H. AWARDS

I. FUNDING

J. AWARD PERIOD

SECTION II - DEFINITIONS

SECTION III - PROGRAM REQUIREMENTS

A. RESOURCES

B. SERVICE AREA

C. METHODS AND PROCEDURES

D. FINANCIAL REPORTING

E. PERFORMANCE REPORTING AND RECORD KEEPING

SECTION IV - SUBMISSION OF APPLICATIONS

A. APPLICATION AND SUBMISSION INFORMATION

B. DOCUMENTS TO BE SUBMITTED

C. OPTION PERIOD APPLICATIONS

D. PROGRAM BUDGET AND SELECTED ITEMS OF COST

E. SUPPORTING DOCUMENTATION FOR IN-KIND CONTRIBUTIONS

F. BUDGET DEVELOPMENT

G. CERTIFICATIONS

SECTION V - AWARD PROCEDURES

A. REVIEW OF APPLICATIONS

B. DETERMINATION OF APPLICATION ACCEPTABILITY FOR AWARD

C. DUPLICATE COVERAGE

D. PRE-AWARD PROCEDURES

SECTION VI - EVALUATION CRITERIA

A. EVALUATION FACTORS

B. DESCRIPTION OF EVALUATION FACTORS

SECTION VII – ADMINISTRATIVE REQUIREMENTS

A. AGO RESPONSIBILITIES/DUTIES

B. GENERAL

C. FUNDING

D. REVISION OF BUDGET AND PROGRAM PLANS

E. PROGRAM INCOME

F. PERFORMANCE REVIEWS

G. PAYMENT

H. RIGHTS TO AUDIT

I. CLOSEOUT PROCEDURES

J. ALTERNATIVE DISPUTES RESOLUTION (ADR)

SECTION VIII - OPTION TO EXTEND THE TERM OF THE COOPERATIVE AGREEMENT

A. DURATION

B. GOVERNMENT’S OBLIGATION

C. NOTICE

D. OPTION PERIOD APPLICATION REQUIREMENTS

SECTION IX – SCAA PROVISIONS AND COOPERATIVE AGREEMENT CLAUSES

A. CLAIMS, DISPUTES, AND APPEALS

B. OFFICIALS NOT TO BENEFIT

C. GRATUITIES

D. COVENANT AGAINST CONTINGENT FEES

E. CAMPUS ACCESS FOR MILITARY RECRUITING AND RESERVE OFFICER TRAINING CORPS (ROTC)

F. ROYALTY

G. RESTRICTION ON DISCLOSURE AND USE OF DATA

H. EXTENSION OF EFFECTIVE PERIOD

I. TERMINATION AND ENFORCEMENT

J. AVAILABILITY OF FUNDS

K. NOTICE OF INTENT TO DISALLOW BUDGETED COSTS

L. NOTICE OF INTENT TO DISALLOW COSTS INCURRED BELOW COOPERATIVE AGREEMENT

RECIPIENT LEVEL (FIRST TIER)

M. PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM FOR AWARD MANAGEMENT (SAM)

N. TRAFFICKING IN PERSONS

O. CORRESPONDENCE IN ENGLISH

P. REPORTING SUBAWARDS AND EXECUTIVE COMPENSATION

Q. SYSTEM FOR AWARD MANAGEMENT AND UNIVERSAL IDENTIFIER REQUIREMENTS

APPENDIX A - GLOSSARY OF ACRONYMS

APPENDIX B – THE DLA FORM 1806

A. THE DLA FORM 1806 “PTAC COOPERATIVE AGREEMENT PERFORMANCE REPORT”

B. DEFINITIONS

C. INSTRUCTIONS

SECTION I - PROGRAM INTRODUCTION

This section describes the Procurement Technical Assistance Program (PTAP), eligibility to participate in the program, and how awards are planned to be made under this Solicitation for Cooperative Agreement Applications (SCAA). The SCAA shall not be considered to be an offer made by the Government, nor does it commit the Government to make any awards under this program. All awards are subject to the availability of funds.

A. BACKGROUND

The PTAP, which is administered by Defense Logistics Agency (DLA), was established by section 1241 of the Department of Defense (DoD) Authorization Act for Fiscal Year 1985 (Public Law 98–

525) in an effort to expand the number of businesses capable of participating in Government contracts. Under the PTAP, DLA provides financial assistance to Procurement Technical Assistance Centers (PTACs) that serve as a resource for businesses to obtain information and training related to contracting opportunities with DoD, other Federal agencies, and State and local governments. The terms “State” and “local government” have the meanings provided in 10 U.S.C. §2411.

The “procurement technical assistance” provided to businesses by PTACs consists of, but is not limited to, the counseling services described in Section III. The PTACs are expected to make a concerted effort to seek out and assist small business concerns, small disadvantaged businesses concerns (SDB), women-owned small businesses concerns (WOSB), HUBZone small business concerns, service-disabled veteran-owned small business concerns (SDVOSB), historically black colleges or universities and Minority Institutions (HBCU/MIs). These terms are defined in Part 2 of the Federal Acquisition Regulation (FAR).

B. ADMINISTRATIVE REQUIREMENTS

1. CFDA Number: 12.002

2. Authority: Title 10 U.S.C., Chapter 142

3. Funding Instrument: Cost Sharing Cooperative Agreement

4. Administrative Requirements : All cooperative agreements resulting from this SCAA are governed by the regulations published in Chapter I, Subchapter C of Title 32, Code of Federal Regulations (CFR) and in Chapter XI of Title 2, CFR, which are referred to collectively herein as the DoD Grant and Agreement Regulations (DoDGARs). In the performance of an award made under this SCAA, the recipient shall comply with all pertinent DoDGARs provisions.

Pursuant to 32 C.F.R. §32.5, §33.37, or §34.1(b)(2), as applicable, DoDGARs provisions flow down to subawards or subgrants.

5. Cost Principles: The cost principles establish general standards for the allowability of costs, provide detailed guidance on the cost accounting treatment of costs as direct or indirect costs, and set forth allowability principles for selected items of cost. No profit or fee to the recipient is ever allowed. The allowability of costs under any resultant cooperative agreement is governed by the applicable cost principles which are set forth as follows:

a. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)

b. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments (OMB

Circular A-87)

c. 2 CFR Part 230, Cost Principles for Non-profit Organizations (OMB Circular A-122).

d. 48 CFR Parts 31 and 231 (FAR and DFARS, Cost Principles for For-profit Organizations) The applicability of a particular set of cost principles depends on the type of organization making the expenditure. For example, a non-profit organization receiving a subaward from a State recipient would be subject to 2 CFR Part 230, while the State would be subject to 2 CFR Part 225.

6. Audit Requirements: Recipients and subrecipients are responsible for obtaining independent audits in accordance OMB Circular A-133, “Audits of States, Local Governments, and Non- Profit Organizations”. Independent audit requirements for for-profit entities are specified in 32 C.F.R. §34.16. The Grants Officer may request additional audits as necessary.

7. Executive Order 12372: The PTAP is covered by Executive Order 12372 of July 14, 1982, “Intergovernmental review of Federal programs”. This order provides for review of proposed federal assistance by State and local governments. Therefore, applications submitted for funds under this SCAA may be subject to the clearance procedures and requirements established by the State(s) in which their programs will be conducted. Consequently, applicants are reminded that they may have to initiate clearance action through appropriate State clearinghouses prior to submitting an application to DLA. For more information on the process a particular State requires to be followed, an applicant should contact the office or official designated as the single point of contact for the pertinent State(s).

(see http://www.whitehouse.gov/omb/grants_spoc)

8. Subawards and Subgrants: The recipient of a cooperative agreement shall apply the terms and conditions of this SCAA and the provisions of all laws and regulations referenced herein to all subawards or subgrants. The same shall be applied to any awards to lower tier subrecipients or subgrantees.

No previous solicitations apply to awards made as a result of an application in response to this SCAA. Applicants should not rely on the information or guidance contained in any previous versions of the SCAA when applying.

C. PROGRAM MANAGEMENT

The Director, Office of Small Business Programs, DLA, is responsible for the management of the PTAP including the issuance of this SCAA, evaluating applications received and the awarding of cooperative agreements.

D. ELIGIBILITY

1. Applicants must qualify as an “eligible entity”, as defined in Section II.

2. Applications will not be accepted from applicants that apply as equal partners or equal joint ventures. Only one organization can take the lead and have primary responsibility for the proposed program.

3. Only one application will be accepted from a single eligible entity. An entity that submits more than one application, or is listed as a subrecipient in another eligible entity’s application will not be considered for an award.

http://www.whitehouse.gov/omb/grants_spoc

4. All subrecipients and subgrantees must meet the definition of “eligible entity” in Section II.

E. FUNDING LIMITATIONS

Annual Federal funding limitations are as follows –

1. $600,000 in the case of a PTAC providing statewide coverage (refer to Section II for the definition of “statewide coverage”);

2. $300,000 in the case of a PTAC providing less than a statewide coverage;

3. $600,000 in the case of a PTAC that qualifies as an “eligible entity” under 10 U.S.C.

§2411(1)(D) and operates wholly within more than one service area of the Bureau of Indian Affairs (BIA). For the purposes of this SCAA, this means a PTAC that provides procurement technical assistance to reservations and serves all of the federally recognized tribes in one of the BIA regions and at least half of the tribes in a second BIA region; or

4. $150,000 in the case of a PTAC that qualifies as an “eligible entity” under 10 U.S.C.

§2411(1)(D) and operates wholly within one service area of the BIA. For the purposes of this SCAA, this means a PTAC that provides procurement technical assistance to reservations but does not meet the standard in E.3. above.

F. COST SHARING REQUIREMENTS

Within the limitations above, DLA provides funding to the PTACs through the award of cost sharing cooperative agreements. Under an award, DLA’s share of cost is limited to no more than one-half unless the PTAC serves a distressed area (defined in Section II), in which case the DLA cost share is limited to no more than three-fourths. The recipient of an award is required to share the cost of operating a PTAC and match DLA funding accordingly. The allowability and valuation of cost matching contributions is governed by 32 C.F.R. §32.23, §33.24, or §34.13, as applicable. Funds used to satisfy cost sharing requirements may not be included as contributions for any other Federally-assisted project or program and may not be paid by the Federal Government under another award, except where authorized by Federal statute to be used for cost sharing or matching.

G. APPLICATIONS

1. All eligible entities meeting the definition in Section II are invited to submit an application.

Application requirements are described in Section IV.

2. Applications must propose an initial base period of performance of 12 months.

a. NEW PROGRAMS - An application to establish a new program must propose a 12-month base period of performance. The 12 month period may be proposed to start and end at the discretion of the applicant. Upon reviewing the application, the Government may direct adjustments to the proposed dates.

b. EXISTING PROGRAMS – An existing program, as defined in Section II, should propose a 12-month base period of performance with a start date immediately following the expiration of the current cooperative agreement.

H. AWARDS

1. Cooperative Agreement Awards will be made in accordance with Section V.

2. The award of a cooperative agreement under this program shall not, in any way, obligate DoD to enter into a contract or give preference for the award of a contract to an individual or business concern which is or becomes a client of a cooperative agreement award recipient.

3. All provisions and clauses of this SCAA shall apply and are incorporated into any resultant cooperative agreement.

4. If selected for an award, the applicant shall perform the services described in its application and amendments thereto, which will be incorporated into the award.

5. The Government reserves the right to revise or cancel this solicitation before making any awards.

I. FUNDING

Pursuant to Title 10 U.S.C., Chapter 142, Section 2413(d), funding priority will be given to applicants that…