SC FY17 PR Project 4-13_Native Seed Mixtures_Gen_Specs.pdf

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

The Pennsylvania Game Commission (PGC), Southcentral Region, requires a native grass mixture and a forb (wildflower) mixture to plant on State Game Lands.

It is the purpose and intent of this document to provide specifications for seed and seed mixtures.

Services shall include, but not be limited to, the furnishing of all seed in the form of two “native grass” and “Forb” mixtures. Services shall include the expense to create, package, and distribute the seed mixtures to the Pennsylvania Game Commission.

All Purchase Orders require the contractor to provide the seed, packaging and shipping materials, shipping expenses, and all miscellaneous expenses to complete the requested service.

Any questions concerning the technical aspects of this bid should be directed to LMGS Douglas A. Barrick (dobarrick@pa.gov) at 814-643-1831, Ext. 0.

Questions concerning the Request for Quote, the Purchase Order(s) or bidding procedures should be directed to Kimberly Ross (klross@pa.gov) at 814-643-1831, Ext. 401.

II. CONTRACT TASKS:

A. Seed Mixtures – The Contractor is responsible to provide all seed and for adequate and thorough mixing of seed. Contractor will also provide all shipping materials, labor, and services. Seed mixtures shall be received by the Pennsylvania Game Commission by April 30, 2018.

B. Vendor shall comply with Attachment 1 - “Seed Mixture, Packaging, and Shipping Specifications”.

III. CONTRACT REQUIREMENTS:

A. Vendor shall fulfill the obligations of the contract by April 30, 2018.

B. The vendor agrees to comply with all applicable attachments. The Commission reserves the right to reject any or all bids.

C. Failure to comply with any of the terms or conditions of the Contract may result in cancellation of the agreement and claim may be made against the surety or the security for all or part of the damages sustained by such noncompliance.

D. Any extension of time under the Contract, or forbearance of cancellation and claim against the surety will not result in a release of the surety or the Principal from their obligations under the Contract and the surety.

IV. BID AWARD:

Bid is electric thru SRM by 2:00 PM on February 26, 2018.

mailto:dobarrick@pa.gov mailto:klross@pa.gov

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION

MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT

FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept. of General services (DGS) website so you need to contact them directly if you have any problems with the website.

The price shall include the cost of all materials (seed, packaging and shipping materials), shipping fees, and other fees that may include, but are not limited to small order fees, pallet packaging, custom orders, and bioengineering fee surcharges.

The contractor shall be paid at the unit price bid for actual pounds of mixture shipped and received by the PGC; in accordance with the contract terms, conditions, and “Seed Mixture, Packaging, and Shipping Specifications”.

VIII. CONTRACT TERM:

The contract term shall commence upon the contractor’s receipt of the Purchase Order(s). Requested seed mixtures must be received by April 30, 2018. The contract will not be extended beyond May 10, 2018, for any reason.

IX. DAMAGE TO COMMONWEALTH PROPERTY

The contractor shall be responsible for any damage to Commonwealth property resulting from the completion of this contract. The contractor shall immediately repair, in a manner that meets with the approval of the PGC representative, any damage to roads and other facilities resulting from the contractor’s activities, beyond what is deemed acceptable by PGC personnel.

X. PAYMENT TERMS:

Payment shall be on a per pound basis for each of the 390 pounds of seed mixture properly shipped and received by the PGC as determined by a PGC representative.

http://www.pasupplierportal.state.pa.us/ mailto:ra-srmhelp@state.pa.us

Attachment 1 – Seed Mixture, Packaging, and Shipping Specifications

1. This contract requires the vendor to provide two (2) seed mixtures. The “Native Grass Mix” contains a blend of warm season grass (WSG) seed. The “Forb Mix” contains a blend of wildflower (forb) seed.

2. Mixtures, by species and composition must be as follows:

Mixture 1 - “Native Grass Mix” (234 lbs.)

Quantity Per Acre Each Common Name

Pounds (lbs.)

Needed

1.00 lb. Little Bluestem 78

1.00 lb. Indiangrass 78

1.00 Lb.

Cave in Rock Switchgrass 78

TOTAL 234

Mixture 2 – “Forb Mix” @2 lbs. per acre (156 lbs.).

Percent Per Pound Species Common Name

5% Rudbeckia hirta Black Eyed Susan

7% Echinacea purpurea Purple Coneflower

5% Helianthus maximilianii Maximilian's sunflower

5% Gaillardia aristata Perennial Gaillaridia (blanket flower)

5% linum perenne Perrennial blue flax

5% Chrysanthemum leucanthemum Oxeye daisy

5% Desmanthus illinoensis Illinois bundle flower

5% Coreopsis lanceolata Lanceleaf coreopsis

5% Ratibia pinnata Grey headed coneflower

3% Baptisia australis Blue false indigo

5% Asclepias syriaca Common milkweed

7% Asclepias tuberosa Orange butterfly weed

5% Desmodium canadense Showy ticktrefoil

5% Helenium autumnale Common sneezeweed

5% Aster novae-angliae New England aster

5% Silphium perfoliatum Cup plant

5% Senna marilandica Maryland senna

5% Heliopsis helianthoides Oxeye sunflower

3% Aster laevis Smooth blue aster

5% Monarda fistulosa Wild bergemot

100%

3. All seed must be provided in pure live seed (PLS) quantities.

4. Pennsylvania (PA) ecotypes must be used for each requested species if available. If PA ecotypes are not available, the most suitable ecotype for southcentral Pennsylvania should be used.

5. All seed shall have been properly harvested and conditioned to ensure optimum germination during the year 2018.

6. Both seed mixtures shall be thoroughly mixed, as specified in item #2 above, prior to packaging for shipment.

7. Seed mixture shall be shipped in appropriate bags for transporting seed. For identification purposes, each bag containing seed mixtures shall be labeled with the appropriate mixture name (see “Label Name” below) and seed weight per bag. Bags shall not exceed 100 pounds (lbs.):

Label Name Total Weight (pounds) No. of bags “GRP3 Native Grass Mix” 234 3 minimum

“GRP3 Forb Mix” 156 2 minimum

8. Seed mixture shall be received by the Pennsylvania Game Commission by April 30, 2018 at the following address:

Pennsylvania Game Commission Perry County Headquarters 90 Old Trail Road Liverpool, PA 17045

9. Vendor must contact LMGS Douglas Barrick to make arrangements for delivery of the seed prior to shipment.