SC 24-015 Structural PPE Gear Cleaning PWS Form_QA Comments__Corrected 29Jul24.docx

PERFORMANCE WORK STATEMENT (PWS)

Structural PPE Inspection, Repair, and Cleaning Contract

Part 1

General Information

1. GENERAL:

This is a service contract to provide all required inspection, repair, and cleaning of firefighting protective ensembles located at, and supporting the mission of Fort Eisenhower Fire and Emergency Services (FEFES) Division, located at 407 Brainard Avenue, building 32420, Fort Eisenhower, GA 30905. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Fort Eisenhower FES is a low emergency call volume organization averaging 1000 calls for service per year.

1.1 Description of Services/Introduction: The Contractor, a.k.a. Independent Service Provider (ISP), shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and services necessary to perform cleaning, inspection, and repair of Structural Fire Fighting Protective Ensembles (FFPE) and Individual Ensemble Element (IEE). Each FFPE consists of one (1) trouser with liner (non CBRN rated), one (1) coat with liner (non CBRN rated), one (1) protective hood; and one (1) pair of structural gloves. An IEE consists of a single trouser with liner, coat with liner, hood, or pair of gloves, as defined in this Performance Work Statement, except for those items specified as government furnished property and services. The Contractor shall perform to the standards in this contract.

1.2 Background: DoD Component policy complies with the standards enacted by the Occupational Safety and Health Administration, other DoD fire safety criteria, and the NFPA’s National Fire Codes® and standards as implemented by the DoD Component policy. The FFPE and IEE of the FEFES will be inspection, repair, and cleaning in accordance with the most current edition of National Fire Protection Association (NFPA) 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (to include any current editions of NFPA guidelines, revisions and standards); and most current edition of NFPA 1971 Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, and all manufacturer guidelines.

1.3 Verification Requirements. The Contractor/ISP shall meet the verification requirements of NFPA 1851, Chapter 11.

1.4 Objectives: Contractor, a.k.a. Independent Service Provider (ISP) shall provide all required inspection, repair, and cleaning of firefighting protective ensembles, and report findings to customer.

1.5 Scope: This contract shall be for the purpose of providing all required inspection, repair, and cleaning of Structural Fire Fighting Protective Ensembles and Individual Ensemble Element located at the Fort Eisenhower Fire and Emergency Services (FEFES) Division, located at 407 Brainard Avenue, building 32420, Fort Eisenhower, GA 30905. This is a full-service contract for inspection, repair, and cleaning.

1.6 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The inspection, repair, and cleaning work shall be conducted throughout the period of performance. The Period of Performance reads as follows:

Base Year: 1August2024 through 31July2025 Option Year I: 1August2025 through 31July2026 Option Year II: 1August2026 through 31July2027 Option Year III: 1August2027 through 31July2028 Option Year IV: 1August2028 through 31July2029

1.7 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which they assure that his work complies with the requirement of the contract. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.8 Quality Assurance: The government shall evaluate the contractor’s performance under this contract.

1.9 Recognized Holidays: Contractor is not required to perform work on holidays.

Juneteenth

1.10 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0700-1600 hrs. Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.11 Place of Performance: The work to be performed under this contract will be conducted at the Contractor specified facility.

1.12 Type of Contract: The government will award a firm-fixed priced contract.

1.13 Security Requirements: N/A

1.14 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.15 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.15.1 In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.16 The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.17 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.18 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current all credentials needed to gain access to the Fort Eisenhower Army Installation.

1.19 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.20 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.21 Key Personnel: The follow personnel are considered key personnel by the government. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1600 hrs Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

1.22 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.23 Contractor Travel N/A

1.24 Other Direct Costs: N/A

1.25 Data Rights: N/A

1.26 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.27 PHASE IN /PHASE OUT PERIOD: N/A

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.10. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.11. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: N/A

3.3 Utilities: N/A

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The Contractor shall provide all materials necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall provide all equipment necessary to meet the requirements under this PWS.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all labor, material/replacement parts, lodging, test equipment, transportation, and all travel expenses associated with inspection, repair, and cleaning listed in NFPA Standard’s and the manufacturers recommendation.

5.1.2. The Contractor shall perform required inspection, repair, and cleaning to the Fort Eisenhower FES FFPE and IEE inventory, IAW most recent edition of NFPA 1851, NFPA 1971, and all manufacturer recommendations.

5.1.3. Areas covered include Up to two hundred (200) sets of Structural Fire Fighting Protective Ensembles (FFPE) and Individual Ensemble Element (IEE). Each FFPE consists of one (1) trouser with liner (non CBRN rated), one (1) coat with liner (non CBRN rated), one (1) protective hood; and one (1) pair of structural gloves. An IEE consists of a single trouser with liner, coat with liner, hood, and pair of structural gloves.

5.1.4. The contractor shall perform inspection repair and cleaning of approximately 35 - 45 sets of Structural Fire Fighting Protective Ensembles (FFPE) and Individual Ensemble Element (IEE) on a quarterly, rotating basis. Contractor shall provide all equipment needed to pick up and return sets of FPE and IFF or provide labels covering the cost of shipping to and from contractor facility.

5.1.5. Cleaning Requirements. The Contractor/ISP shall provide advanced cleaning and Decontamination per the requirements of the most recent edition of NFPA 1851, for each FFPE and IEE upon receipt and prior to returning to service.

5.1.6. Required inspection, repair, and cleaning coverage includes the Fort Eisenhower FES FFPE and IEE inventory which includes but is not limited to the following brands, Shelby, Morning Pride, Janesville, Globe, Honeywell, Innotex, Majestic (hood), Dragon Fire, Honeywell (gloves) and Lion Apparel.

5.1.7. Time Service. The Contractor/ISP will complete listed services and return FFPE and IEE to the Government within 14 calendar days upon receipt of each routine order. The Contractor/ISP will provide emergency pickup services within 24 hours upon notification by the COR that an emergency situation has adversely impacted the Government's fire and emergency services capability.

5.2. Services provided:

5.2.1. Planned inspection, repair, and cleaning service: In accordance with the current edition of National Fire Protection Association (NFPA) 1851 Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (to include any current editions of NFPA guidelines, revisions and standards); and current edition of NFPA 1971 Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, the Contractor/ISP shall perform the following services at the Contractor/ISP's facility:

Advanced Cleaning Advanced Inspection Complete Liner Inspection (required for all coats and trousers after 3 years from date of manufacture) Specialized Cleaning if required Basic repairs Provide complete Documentation for Asset Tracking Proof of service labels installed.

Contractor shall maintain the FFPE and IEE in a safe and sanitary manner from receipt to return delivery as required by NFPA standard

5.2.1.1 The Contractor/ISP shall be responsible for repair all warranty items, and conduct business directly with manufacture for reimbursement.

5.2.2 Four (4) quarterly inspection, repair, and cleaning sessions per period of performance, of approximately 35 - 45 sets of Structural Fire Fighting Protective Ensembles (FFPE) and/or Individual Ensemble Element (IEE).

5.2.3. Approved materials: All parts and material required during repair shall be IAW NFPA Standard, as well as manufacture recommendations.

5.2.4. Inspection Requirement. The Contractor/ISP shall perform advanced inspections per the requirements of the most recent edition of NFPA 1851, for each FFPE and IEE upon receipt and prior to returning to service.

5.2.5. Inspection Requirement – Basic Repair. The Contractor/ISP shall comply with the requirements in the most recent edition of NFPA 1851.

5.2.6. Inspection Requirement - Advanced Repairs that exceed those identified in paragraph 5.2.5 are consider advanced repairs. Within 48 business hours of the identification of advanced repairs, the Contractor/ISP shall provide the COR a list of repairs to be performed to include price for each deficiency and the total overall price. The COR must approve all major repairs in advance, any repairs conducted without written approval from COR will be at Contractor/ISP expense, at no cost to the govt. The Contractor/ISP shall complete the Advanced Repairs within 5 business days upon confirmation to proceed from the COR. All parts, material and required labor will be furnished and the length of the repair will be based on the complexity of the repairs required.

5.2.7. Inspection Requirement – Non-Repairable Repairs shall not be provided for FFPEs and IEEs under the following conditions:

5.2.7.1 When repairs cannot return the FFPE or IEE to a safe and usable condition.

5.2.7.2 The FFPE or IEE has exceeded its useful life in accordance with NFPA 1851.

5.2.8. Upon completion of repair services, a written service report shall be provided to the Contract Office Representative. The service report shall provide detailed information regarding service conducted including maintenance, repair, and compliance with all applicable codes and manufacture recommendation.

5.2.9. The contractor will provide a price list for the parts replaced to the technical representative to be used for repair history of equipment. In the event all information and the prices are not available to the contractor's representative (technician) when services are performed, the contractor shall provide the balance of the required information in writing to the technical representative not later than 10 days after services are completed.

5.2.10. FFPEs and IEEs are required to be serviced off-site, the contractor shall be responsible for transportation and or shipping to and from the authorized service center. Contractor/ ISP shall have the option to provide the COR prepaid shipping labels for transport by commercial delivery company.

5.2.11. Pick-Up and Delivery. Contractor/ ISP shall be responsible for all pickup and delivery. Pickup and delivery shall be coordinated with the COR. The Contractor/ISP shall pickup FFPE and IEE from the Government's site (Fort Eisenhower FES, 1137 8th Ave, Bldg. 13803, Fort Eisenhower, GA 30905) within 5 calendar days of notice from the COR, and transport to the Contractor/ISP's facility for all advanced cleaning, inspections, and repair. For tracking purposes, the Government will provide the organizational information and username. Contractor/ ISP shall have the option to provide the COR prepaid shipping labels for transport by commercial delivery company.

5.2.12. Packaging: The Government will package and label each FFPE and IEE as follows:

5.2.12.1. Trousers/Coats: packaged in a bag, with the contractor info form inside.

5.2.12.2. Hoods/Gloves: packaged in same bag as Trousers/Coat, with the contractor info form inside.

5.2.12.3. Biohazard Contamination: packaged in a red bag with the biohazard symbol.

5.2.12.4. For each shipment, the Government will provide the Contractor/ISP with work instructions for each FFPE and IEE. Work instructions will identify each firefighting protective element by user's name and coat or trouser serial number and manufacturers' name.

5.2.12.5. The Contractor/ISP shall return each FFPE and IEE in a clear protective bag. Each bag shall also have a label affixed providing the item name, department name, and firefighter name.

5.2.13 Record Keeping Requirements. The Contractor/ISP shall provide and maintain a database/ recordkeeping system, per the requirements of the most current edition of NFPA 1851.

5.2.14 The Contractor/ISP shall allow the COR access to the database for viewing of records and printing reports and provide a monthly report in excel format via e-mail to the COR by the 5th day of every month. Changes required by the COR will be presented to the Contractor/ISP in writing and shall be provided by the Contractor/ISP. Ownership of the data shall be that of the Government; however, as required by the most current edition of NFPA 1851, a copy of each record shall be maintained by the Contractor/ISP for the duration of the contract. FFPE and IEE user information will be provided by the Government after award of contract. The database shall contain the following information:

5.2.14.1 Organization name

5.2.14.2 Username

5.2.14.3 FFPE and IEE manufacture name, date of manufacture, serial number, date of issue.

5.2.14.4 Material composition

5.2.14.5 Type of inspection, cleaning and/or repair performed, date of service, technician performing service.

5.2.14.6 Total cost of repairs

2.2.15.7 The Contractor/ISP shall have the ability to scan barcodes present in FFPE and IEE gear per NFPA 1851 and 1971 guidelines.

5.2.16. Storage Requirements. All elements in possession of the Contractor/ISP shall be stored per the most current edition of NFPA 1851.

5.3. Retirement and Disposition Requirements.

5.4. The Contractor/ISP shall provide a Retirement Program, compliant with the most current edition of NFPA 1851. The Contractor/ISP shall recommend retirement for FFPE and IEEs under the following conditions:

5.4.1. Repairs cannot return the FFPE and IEE to a safe and usable condition.

5.4.2. The FFPE and IEE has exceeded its useful life in accordance with NFPA 1851; or

5.4.3. The FFPE and IEE exceed 10 years of age based on the date of manufacture.

5.5. For FFPE and IEEs that are recommended to be retired, the Contractor/ISP shall:

5.5.1. Mark the applicable element with a tag, indicating "CONDEMNED”.

5.5.2. Attach with the documentation, a report indicating why the FFPE and IEE was condemned; and

5.5.3. Be returned or disposed of, per instructions from the Government.

5.6. Optional Renewals Technical Support Program if the Government Representative chooses, and funding is available, proposed contract may be renewed in one-year increments for one additional year.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor provided publications are to be procured and maintained at Contractor’s expense.

6.1.1 IAW NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.

6.1.2 IAW NFPA 1971, Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.

6.1.3 IAW all manufacture guidelines.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary.

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule.

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement from the PWS)

Method of Surveillance

Incentive/Disincentive (The goal of incentivizing is to encourage and motivate the best-quality performance.)

PRS # 1. Comment by Johnson, Scott A CIV USARMY ACC MICC (USA): PRS are paragraph specific, what do we expect not to fail. You can’t make the whole contract a PRS item. Also, take out Method of Surveillance, this goes in your QASP only Comment by Hahn, Robert CIV USARMY ID-TRAINING (USA): Mr. Johnson, This contract is cleaning of Firefighting gear, Pants and Coats, gloves and hoods. The point of contract failure would be if they can not meet the NFPA standard, which is detailed.

Contractor/ISP shall provide all required inspection, repair, and cleaning of firefighting protective ensembles, and report findings to customer per part 5 of this contract.

The contractor shall provide all equipment, and personnel to perform within this contract.

Zero deviation from standard.

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

One (1)

Electronic, PDF

Fort Eisenhower Fire and Emergency Services, Contract COR.