SBU - RFP 72052120R00024 HRASA 01082021 Final DS.pdf

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT

U.S. Embassy Tel: (509) 2229-8000 Boulevard de 15 Octobre Fax: (509) 2229-8066 HT-6123 Tabarre 41, HAITI https://www.usaid.gov/haiti P.O. Box 1634, Port-au-Prince, HAITI

Issuance Due Date: January 8, 2021 Questions Submission Due Date: January 25, 2021 Proposal Submission Closing Date: February 15, 2021, Close of Business (COB) EST

Subject: Request for Proposal (RFP) Solicitation No.: 72052120R00024

Feed the Future Haiti Resilience and Agriculture Sector Advancement (HRASA)

Dear Prospective Offerors:

The United States Government represented by the U.S. Agency for International Development (USAID) Mission in Haiti is seeking proposals from qualified organizations to provide services described in the attached Solicitation. The goal of HRASA is to increase individual, household, and communities’ resilience through strengthened, well-functioning, and inclusive markets. Its purpose is to establish and strengthen sustainable, inclusive agricultural market systems that are resilient to shocks and stresses. This activity is a tool for achieving objectives articulated in the USAID/Haiti Strategic Framework, for Development Objective Two (DO2) - Economic and Food Security Advanced.

USAID/Haiti anticipates the award of a contract with a period of performance of five (5) years and estimates that the Total Estimated Cost of the award will be between $25,000,000 to $30,000,000. The type of contract is anticipated to be Cost-Plus-Fixed Fee (CPFF) completion. Offerors should propose costs that are appropriate, realistic and reasonable, in accordance with the proposed approach for achieving the results.

The procurement will be conducted through full and open competition, under which any type of organization (large or small commercial [for profit] firms, educational institutions, and nonprofit organizations) is eligible to compete. The procedures set forth in the Federal Acquisition Regulation (FAR) Part 15 apply.

Please note, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

The proposals must be prepared in accordance with instructions included in Section L and will be evaluated based on the evaluation criteria contained in Section M of this RFP. Offerors must submit their proposals no later than the closing date and time specified above. Late proposals will not be accepted.

Request for Proposal (RFP) No.:72052120R00024 Feed the Future Haiti Resilience and

Agriculture Sector Advancement (HRASA)

If changes are made to the closing date and time, as well as other aspects of the RFP, this solicitation will be amended. Amendments will be issued and posted on Beta.Sam.Gov at the following address (https://beta.sam.gov). Offerors are encouraged to monitor this website periodically for such postings.

All questions and requests for clarification must be submitted electronically no later than the deadline noted above to usaidhaitioaa@usaid.gov.

Issuance of this solicitation does not constitute an award commitment on the part of the U.S.

Government, nor does it commit the U.S. Government to pay for any costs incurred in the preparation or submission of a proposal. Furthermore, the U.S. Government reserves the right to reject any offer, if such action is considered to be in the best interest of the U.S. Government.

Thank you for your interest in USAID/Haiti activities.

Sincerely, Raphael Metzger Supervisory Contracting Officer M/OAA/OD - Foreign Operations for USAID/Haiti https://beta.sam.gov/ mailto:usaidhaitioaa@usaid.gov

Agriculture Sector Advancement (HRASA)

TABLE OF CONTENTS

SECTION A – SOLICITATION/CONTRACT FORM 7

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS 8

B.1 PURPOSE 8

B.2 CONTRACT TYPE 8

B.3 ESTIMATED COST, FIXED FEE AND TOTAL OBLIGATED AMOUNT 8

B.4 BUDGET 8

B.5 INDIRECT COSTS 9

B.6 COST REIMBURSABLE 9

B.7 PAYMENT OF FIXED FEE 9

SECTION C – PERFORMANCE WORK STATEMENT 11

SECTION D – BRANDING AND MARKING 12

D.1 AIDAR 752.7009 MARKING (JANUARY 1993) 12

D.2 BRANDING POLICY 12

D.3 BRANDING STRATEGY 12

D.4 BRANDING IMPLEMENTATION AND MARKING PLAN 13

SECTION E – INSPECTION AND ACCEPTANCE 14

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 14

E.2 INSPECTION AND ACCEPTANCE 14

E.3 QUALITY ASSURANCE & INSPECTION SYSTEM FOR USAID ACTIVITIES 14

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 15

SECTION F – DELIVERIES OR PERFORMANCE 16

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 16

F.2 PLACE OF PERFORMANCE 16

F.3 PERIOD OF PERFORMANCE 16

F.4 PERFORMANCE STANDARDS 16

F.5 KEY PERSONNEL 17

F.6 AUTHORIZED WORK WEEK 17

F.7 DELIVERY SCHEDULE 17

F.8 REPORTING REQUIREMENTS 18

SECTION G – CONTRACT ADMINISTRATION DATA 23

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998) 23

G.2 CONTRACTING OFFICER 24

G.3 CONTRACTING OFFICER’S REPRESENTATIVE 24

Agriculture Sector Advancement (HRASA)

G.4 CONTRACTING OFFICER’S REPRESENTATIVE AUTHORITY AND LIMITATIONS

G.5 PAYING OFFICE 26

G.6 ACCOUNTING AND APPROPRIATION DATA 26

G.7 INVOICING INSTRUCTIONS 26

SECTION H - SPECIAL CONTRACT REQUIREMENTS 27

H.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 27

H.2 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004) 27

H.3 AIDAR 752.222-71 NON-DISCRIMINATION (JUN 2012) 27

H.4 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012) 28

H.5 AUTHORIZED GEOGRAPHIC CODE 29

H.6 AIDAR 752.228-70 MEDICAL EVACUATION (MEDEVAC) SERVICES (JUL 2007) 29

H.7 AIDAR 752.7013 CONTRACTOR-MISSION RELATIONSHIPS (OCT 1989) DEVIATION

(JUN 2020) 29

H.8 AIDAR 752.7027 PERSONNEL (DEC 1990) 30

H.9 AIDAR 752.7032 INTERNATIONAL TRAVEL APPROVAL NOTIFICATION AND

REQUIREMENTS (APR 2014) 32

H.10 CONSENT TO SUBCONTRACT 32

H.11 GRANTS UNDER CONTRACT 32

H.12 VALUE ADDED TAX AND CUSTOMS DUTIES 33

H.13 LOGISTIC SUPPORT 33

H.14 ENVIRONMENTAL COMPLIANCE 33

H.15 AIDAR 752.229-71 REPORTING OF FOREIGN TAXES (JULY 2007) 35

H.16 PROHIBITION OF ASSISTANCE TO DRUG TRAFFICKERS 36

H.17 EXECUTIVE ORDER ON TERRORISM FINANCING (FEB 2002) 36

H.18 FOREIGN GOVERNMENT DELEGATIONS TO INTERNATIONAL CONFERENCES

(JAN 2002) 36

H.21 EXCHANGE VISITORS AND TRAINING 36

H.22 GENDER CONSIDERATION 37

H.23 AIDAR 752.7007 PERSONNEL COMPENSATION (JUL 2007) 37

H.24 AIDAR 752.231-71 SALARY SUPPLEMENTS FOR HOST GOVERNMENT

EMPLOYEES (MAR 2015) 38

H.25 GOVERNMENT FURNISHED FACILITY OR PROPERTY 38

H.26 DEVRESULTS 38

H.27 INFORMATION TECHNOLOGY APPROVAL (APRIL 2018) (DEVIATION No. M/OAA-

DEV-FAR-18-2C) 39

H.28 PRIVACY AND SECURITY INFORMATION TECHNOLOGY SYSTEMS INCIDENT

REPORT (APRIL 2018) 40

Agriculture Sector Advancement (HRASA)

H.29 CLOUD COMPUTING (APRIL 2018) 44

H.30 LIMITATION ON ACQUISITION OF INFORMATION TECHNOLOGY (DEVIATION

Nos. M/OAA-DEV-FAR-18-2C AND M/OAA-DEV-AIDAR-18-2C) (APRIL 2018) 49

H.31 AIDAR 752.7005 SUBMISSION REQUIREMENTS FOR DEVELOPMENT

EXPERIENCE DOCUMENTS (SEPT 2013) 51

H.32 ADS 302.3.5.21 SUBMISSION OF DATASETS TO THE DEVELOPMENT DATA

LIBRARY (DDL) (OCTOBER 2014) 52

H.33 AAPD 17-01 REVISION 2 - DEFENSE BASE ACT (DBA) INSURANCE FOR 2015-2021

SECTION I - CONTRACT CLAUSES 54

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 54

I.2 FAR 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION

SYSTEMS (JUN 2016) 57

I.3 FAR 52.229-8 TAXES - FOREIGN COST-REIMBURSEMENT CONTRACTS (MAR 1990)

I.4 FAR 52.247-67 SUBMISSION OF TRANSPORTATION DOCUMENTS FOR AUDIT (FEB

2006) 59

I.5 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 59

SECTION J – LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS 60

J.1 STATEMENT OF OBJECTIVES (SOO) 60

J.2 SAMPLE QUALITY ASSURANCE SURVEILLANCE PLAN (QASP) 60

J.3 INITIAL ENVIRONMENTAL EXAMINATION (IEE) 60

J.4 GENDER ANALYSIS 60

J.5 PERFORMANCE INDICATOR REFERENCE SHEET (PIRS) 60

J.6 RESILIENCE FOCUS ZONES 60

J.7 LIST OF COMMUNES INCLUDED IN THE RESILIENCE FOCUS ZONE 60

J.8 PAST PERFORMANCE MATRIX 60

J.9 BUDGET TEMPLATE 60

J.10 LOCALLY EMPLOYED STAFF SALARY RANGES 60

J.12 BRANDING STRATEGY, BRANDING IMPLEMENTATION PLAN AND MARKING

PLAN TEMPLATE 60

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

CONTRACTORS 61

K.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 61

K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAR 2020) 61

K.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020) 65

K.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018) 68

Agriculture Sector Advancement (HRASA)

K.5 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN

2020) 69

K.6 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR

2005) 72

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS 73

L.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE 73

L.2 52.216-1 TYPE OF CONTRACT (APR 1984) 73

L.3 52.233-2 SERVICE OF PROTEST (SEPT 2006) 73

L.4 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.5 GENERAL INSTRUCTIONS TO OFFERORS 74

L.6 PROPOSAL DELIVERY INSTRUCTIONS 75

L.7 INSTRUCTIONS FOR PREPARATION OF THE TECHNICAL PROPOSAL 75

L.8 CONTENT OF TECHNICAL PROPOSAL 76

L.9 INSTRUCTIONS FOR THE PREPARATION OF THE COST PROPOSAL 80

SECTION M – EVALUATION FACTORS FOR AWARD 85

M.1 GENERAL INFORMATION 85

M.2 METHOD OF EVALUATION 85

M.3 EVALUATION FACTORS 85

M.4 SOURCE SELECTION 87

72052120R00024

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

7 88

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BYCODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

REQ-521-20-000057

X

720521

USAID/Haiti United States Embassy in Haiti Boulevard 15 Octobre Tabarre 41 Port-au-Prince, Haiti 00000 usaidhaitioaa@usaid.gov

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

26. NAME OF CONTRACTING OFFICER (Type or print)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ____________ calendar days (60 calendar days unless a different period is inserted

1/8/2021

Agriculture Sector Advancement (HRASA)

SECTION B – SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this Contract is to provide services to implement the Haiti Resilience and Agriculture Sector Advancement (HRASA) Activity.

B.2 CONTRACT TYPE

The type of award anticipated is a Cost-Plus-Fixed Fee (CPFF) completion contract, and therefore the provisions of this award pertain to a prospective CPFF contract. The agency may determine/negotiate the contract type at the time of award, and Offerors are free to propose blended or hybrid contract types.

For consideration set forth in the Contract, the Contractor shall provide the deliverables or outcomes as described in the Performance Work Statement (PWS) and comply with all of the Contract’s requirements.

B.3 ESTIMATED COST, FIXED FEE AND TOTAL OBLIGATED AMOUNT

(a) The estimated cost of performance for the work to be performed for the five-year period of performance hereunder, exclusive of any fixed fee, is $TBD. The fixed fee is $TBD. The estimated cost-plus-fixed-fee is $TBD.

(b) Within the estimated cost-plus-fixed-fee specified in paragraph (a) above, the amount currently obligated and available for reimbursement of allowable costs incurred by the Contractor (and payment of fee, if any) for performance hereunder is $TBD. The Contractor must not exceed the aforesaid obligated amount.

(c) Funds obligated hereunder are anticipated to be sufficient through TBD.

B.4 BUDGET

(a) Cost Category Amount

Total Estimated Cost TBD

Grants Fund TBD

Fixed Fee TBD

Total Estimated Cost-Plus-Fixed Fee TBD

(b) The inclusion of any costs in the above cost categories does not obviate the requirement for prior approval by the Contracting Officer of cost items designated as requiring prior approval by any of the terms and conditions of this contract, including the applicable cost principles (see FAR § 52.216-07, “Allowable Cost and Payment”); nor does it constitute a determination of allowability

Agriculture Sector Advancement (HRASA) by the Contracting Officer of any item of cost, unless specifically stated elsewhere in this contract.

Also, these amounts may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item.

(c) The Contractor agrees to furnish data that the Contracting Officer may request on costs expended or accrued under this contract in support of the budget information provided herein.

B.5 INDIRECT COSTS

(a) Pending establishment of revised provisional or final indirect cost rates, USAID will reimburse allowable indirect costs on the basis of the following negotiated provisional or predetermined rates and the appropriate bases pursuant to the Contractor’s current executed Negotiated Indirect Cost Rate Agreement:

Description Rate Base Type Period

% 1/ 1/ 1/

1/Base of Application:

Type of Rate:

Period:

(b) The Contractor will make no change in its established method of classifying or allocating indirect costs without the prior written approval of the Contracting Officer.

B.6 COST REIMBURSABLE

The U.S. dollar costs allowable will be limited to reasonable, allocable, and necessary costs determined in accordance with FAR § 52.216-8, “Fixed Fee,” Far § 52.232-20, “Limitation of Cost,” and FAR § 52.232-22, “Limitation of Funds,” if applicable, and AIDAR 752.7003, “Documentation for Payment.”

B.7 PAYMENT OF FIXED FEE

(a) This is a CPFF completion contract. Pursuant to FAR 16.306 (b) “Cost-Plus-Fixed Fee Contracts”, payment of fixed fee will be based on the completion of expected results/outputs/indicators stated in the Performance Work Statement (PWS) in Section C and described in the WP, AWP, and/or AMELP. Definite goals or targets must be achieved and end

Agriculture Sector Advancement (HRASA) products must be timely completed, delivered, and accepted by USAID during the period of performance and within the total estimated cost as a condition for payment of the entire fixed fee.

(b) The goals or targets that must be achieved and end products that must be completed, delivered, and accepted by USAID (collectively, “Milestones”) in order for fee to be payable must be specifically identified in the HRASA Performance Work Statement (PWS), Life of Project Work Plan (WP), Annual Work Plan (AWP), and/or the Activity Monitoring, Evaluation and Learning Plan (AMELP) (see Section F). Milestones may be a result, output, and/or performance indicator (see Glossary of ADS Terms).

(c) After award, the WP and AMELP submitted by the Contractor must be include a proposed Fee Distribution Schedule for approval by the Contracting Officer. The Fee Distribution Schedule must take the TBD in fee that has been fixed for this award and distribute it across selected milestones from the WP and AMELP, as both a percentage of total fixed fee and as the total dollar amount represented by the percentage. The Milestones that have a fee associated with their completion or delivery shall be referred to as Fee Bearing Milestones.

(d) To be eligible to be a Fee Bearing Milestone, the goal or target and/or end product must be reflected in the PWS and WP or AMELP.

(e) The Fee Distribution Schedule must include both implementation management and development results milestones as Fee Bearing Milestones.

(f) When a Fee Bearing Milestone is not completed or achieved, the portion of the total fixed fee allocated to the Milestone in the Fee Distribution Schedule shall not be paid.

(g) When a Fee Bearing Milestone is not completed on time, or requires more cost/effort to complete than projected in the PWS, WP and AMELP, the portion of the total fixed fee allocated to the Milestone in the Fee Distribution Schedule shall be subject to adjustment of the fee by the Contracting Officer.

(h) The Fee Distribution Schedule must be approved before fee is paid. Changes to the PWS and workplan that affect the achievement of Fee Bearing Milestones must be approved by the Contracting Officer.

[END OF SECTION B]

https://www.usaid.gov/sites/default/files/documents/1868/ADS_glossary.pdf

Agriculture Sector Advancement (HRASA)

SECTION C – PERFORMANCE WORK STATEMENT

Refer to Section J for the Statement of Objectives (SOO) for this RFP. The selected Contractor’s Performance Work Statement (PWS) will be incorporated in the Contract at the time of award.

[END OF SECTION C]

Agriculture Sector Advancement (HRASA)

SECTION D – BRANDING AND MARKING

D.1 AIDAR 752.7009 MARKING (JANUARY 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

Branding and Marking under this contract shall comply with the requirements outlined in USAID Automated Directives System (ADS) 320.3.2, Branding and Marking in USAID Direct Contracts and the USAID Graphic Standards Manual.

[See Section J, Attachment Section J.12 - BRANDING STRATEGY, BRANDING IMPLEMENTATION PLAN (TEMPLATE) AND MARKING PLAN (TEMPLATE) for the USAID/ Haiti HRASA]

D.3 BRANDING STRATEGY

Project Name: Feed the Future Haiti Resilience and Agriculture Sector Advancement

(HRASA)

Positioning: The Contractor will use full branding and the USAID tagline “From the American People” on materials and communications, which may be translated into local languages as appropriate. Co-branding / no branding will only be considered on a case-by-case basis as considered appropriate by the Contracting Officer’s Representative (COR) and Contracting Officer (CO).

Desired level of visibility: Feed the Future Haiti Resilience and Agriculture Sector Advancement (HRASA) has a desired high level of visibility within USAID since the purpose of the project is to increase individual, household, and communities’ resilience through strengthened, well-functioning and inclusive markets. USAID identity must be prominently displayed on https://www.usaid.gov/ads/policy/300/320 https://www.usaid.gov/sites/default/files/documents/1869/USAID_GSM-02_04_2020.pdf

Agriculture Sector Advancement (HRASA) commodities or equipment; audio, visual or electronic public communications; studies, reports, publications, web sites, and all promotional and informational products; and events.

Any other organizations to be acknowledged: Project documents will not use the Contractor’s logo but will acknowledge that the document was prepared for USAID by the Feed the Future Haiti Resilience and Agriculture Sector Advancement (HRASA), [Contractor].

D.4 BRANDING IMPLEMENTATION AND MARKING PLAN

The approved Branding Implementation and Marking Plan, dated TBD, is incorporated in this Contract as an Attachment.

[END OF SECTION D]

Agriculture Sector Advancement (HRASA)

SECTION E – INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE”. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.246-5 INSPECTION OF SERVICES-COST-REIMBURSEMENT APR 1984

E.2 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of all services, reports and other required deliverables or outputs are subject to the performance standards set forth in Section C and F. Inspection and acceptance must take place at:

U.S. Agency for International Development (USAID) U.S. Embassy Port-au-Prince Boulevard 15 Octobre, Tabarre 41 Port-au-Prince, Haiti P.O. Box 1634

Or at any other location where the services are performed; reports and deliverables or outputs are produced or submitted. The COR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or output. Acceptance of services, reports and other deliverables by the COR will form the basis for payments to the Contractor.

E.3 QUALITY ASSURANCE & INSPECTION SYSTEM FOR USAID ACTIVITIES

The Contractor is required to provide and maintain an inspection system that effectively supports ongoing oversight and technical direction by USAID staff responsible for implementation oversight and technical direction, which are the Contracting Officer’s Representative (COR) and the Contracting Officer. Certain deliverables required by this contract and described herein shall, collectively, be referred to as Key Implementation Management Documents. These are:

1. Life of Project Work Plan (WP), which relates work to be performed to time and resources (e.g., LOE).

2. Annual Work Plan (AWP);

3. Activity Monitoring, Evaluation and Learning Plan (AMELP) to include Quality Assurance

Surveillance Plan (QASP); and

4. Periodic reports described in Section F.

http://acquisition.gov/far/index.html

Agriculture Sector Advancement (HRASA)

Relating costs to work performed and schedule is critical to effective monitoring. Therefore, the WP as a stand-alone document, and/or the WP and AMELP together, must show the relationship between:

a) The tasks and subtasks that lead to completion of milestones/results/deliverables;

b) Resources (e.g., level of effort for short-term technical assistance, trips, workshops, material support, etc.); and

c) Time/schedule (when the promised results and deliverables are to be completed).

E.4 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

[See Section J, Attachment J.2 - SAMPLE QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)]

The progress, success and impact of the Contractor’s performance under this contract will be monitored and evaluated as a part of the overall activity results. The QASP is a management process with the intent of encouraging maximum performance, efficiency, and cost effectiveness by the Contractor and can be modified at any time by the Government.

The QASP will be used as a Government monitoring process to enforce the inspection and acceptance clauses of the contract. The QASP is a “living” monitoring process that may require modification and/or updates after selection of award; it should be discussed, reviewed and updated regularly, but no less than on an annual basis.

The Government reserves the right to modify performance standards and/or metrics during the life of this contract, in order to ensure that the right outcomes are being assessed and that the performance standards are appropriate at any given contract performance period. It is the Contractor’s responsibility to follow up with the COR to ensure the QASP monitoring process is implemented and updated.

[END OF SECTION E]

Agriculture Sector Advancement (HRASA)

SECTION F – DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR 52.252-2 “CLAUSES INCORPORATED BY REFERENCE”. See http://acquisition.gov/far/index.html for electronic access to the full text of a FAR clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.242-15 STOP-WORK ORDER ALTERNATE I APR 1984

F.2 PLACE OF PERFORMANCE

The place of performance under this contract will be in Haiti.

F.3 PERIOD OF PERFORMANCE

Subject to the availability of funds, the period of performance of this contract will consist of five (5) years from the date of award.

Period of Performance: TBD 2021 – TBD 2026

F.4 PERFORMANCE STANDARDS

Evaluation of the Contractor performance will be conducted by the designated Assessing Official (AO) for USAID/Haiti in coordination and with input from the COR. The AO is the cognizant Contracting Officer for USAID/Haiti or this award and will be completed in coordination with and with input from the HRASA COR. This evaluation of Contractor performance shall form the basis of the Contractor’s permanent performance record with regard to this contract as required in FAR Part 42.15 and AIDAR 742.15.

The Contractor’s performance will be evaluated at minimum annually and at contract completion, utilizing the following factors:

a) Technical (Quality of products and services)

b) Cost Control

c) Schedule/Timeliness

d) Management or business relations

e) Small business contracting (as applicable) http://acquisition.gov/far/index.html

Agriculture Sector Advancement (HRASA)

F.5 KEY PERSONNEL

(a) The key personnel that the Contractor must furnish for the performance of this contract are as follows:

[To Be Incorporated at Contract Award]

(b) The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor must notify both the CO and the COR reasonably in advance and submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the activity. No replacement will be made by the Contractor without the written consent of the CO.

F.6 AUTHORIZED WORK WEEK

The Contractor is authorized to work up to five-days a week for long-term staff. No overtime or premium pay is authorized under this contract. However, a six-day workweek may be authorized on a case by case basis with the prior written approval of the Contracting Officer.

F.7 DELIVERY SCHEDULE

All reports and deliverables must be submitted to the CO and/or the COR by the due dates specified below.

Deliverable Due Date Due to FINAL Activity Monitoring, Evaluation and Learning Plan (AMELP) to include Quality Assurance Surveillance Plan

(QASP)

Within thirty (30) calendar days after Award. An updated AMELP must be submitted within thirty

(30) calendar days after the beginning of each fiscal year.

COR

Annual Work Plan (AWP)

Year 1 Work Plan due forty-five (45) calendar days after Award. Subsequent Annual Work Plan to be submitted within thirty (30) calendar days after the beginning of each fiscal year.

COR

Quarterly Progress Report Within thirty (30) calendar days after the end of each quarter. COR

Annual Performance Report Within thirty (30) calendar days after the end of each fiscal year COR

Grants Manual Within sixty (60) calendar days after Award COR FINAL Branding Strategy and Marking Plan Within sixty (60) calendar days after Award COR

Government Property Reporting

Within thirty (30) calendar days after the end of each contract year. COR

Subcontract Reporting: ESRS (Large Business Only)

Within thirty (30) calendar days after the close of each calendar period as follows: (1) April 30th, for the period October 1st through March 31st; and (2)

CO

October 30th for the period April 1st through September 30th. Each semi-annual SSR reflects cumulative contract subcontracting accomplishments from the inception of the contract through the relevant SSR reporting period.

Final Program Report Within sixty (60) calendar days after completion of the contract COR

Closeout Plan Within six (6) months before the end of the contract COR

[The selected Contractor’s proposed technical deliverables will be incorporated at contract award]

F.8 REPORTING REQUIREMENTS

Required reports indicated above are further described below. The reporting cycle may be adjusted after an initial period so that the timing of issuance of periodic reports by the Contractor aligns to agency needs (e.g., aligns to each fiscal year). All reports and other deliverables must be in the English language, unless otherwise specified in the contract, WP, or AWP. The following are the required reporting requirements:

(i) Activity Monitoring, Evaluation and Learning Plan (AMELP) to include Quality Assurance Surveillance Plan (QASP): The Contractor will submit to the COR a final life-of-project AMELP within thirty (30) days after Award. Standard U.S. Government Indicators must be included in the AMELP and will be subject to a Data Quality Assessment (DQA) conducted by USAID with the Contractor. See the Feed The Future Handbook for more details on standard USG indicators. An updated AMELP must be submitted within 30 days after the beginning of each fiscal year.

The AMELP will contribute to the Mission-wide Performance Monitoring Plan (PMP) and the Economic and Food Security Enhanced Project. Close monitoring based on USAID best practices, including a balanced set of outcome and output indicators, will be required for this activity.

Proposed indicators must meet Agency and Mission Feed the Future and Resilience reporting requirements. The Contractor must take into consideration the need for continued monitoring and evaluation of activities in instances where there might be constraints to in-person site visits, such as during the COVID-19 pandemic or in instances of unrest.

Quality Assurance Surveillance Plan (QASP): As part of the draft (due with the offers) and final (due after contract award) AMELP, The Offeror/Contractor must submit a QASP that provides a systematic method to assess performance for the Contract. The QASP must include (a) what will be monitored;

(b) how monitoring will take place; (c) who will conduct the monitoring; (d) how monitoring efforts and results will be documented. The QASP is one of the Key Implementation Management documents that will be utilized by USAID to monitor and assess whether the performance standards under the contract have been met and expected results are being achieved.

(ii) Annual Work Plan: The Contractor must develop and submit Annual Work Plans (AWP) for the COR’s approval. The Annual Work Plan must define in detail how the Contractor intends to organize its work to implement the tasks outlined in the Performance Work Statement (PWS) and achieve expected results within each of the tasks. The Annual Work Plan must be consistent with the Activity Monitoring, Evaluation and Learning Plan (AMELP) and the QASP. The Contractor may propose revisions to the AWP as needed. Changes to AWP must be approved by the COR.

(iii) Quarterly Progress Report: Quarterly reports must at minimum provide the following information: (a) progress towards completion of activities of the Annual Implementation Plan, (b) major achievements, (c) indicator results, (d) problems encountered/remedial actions, and (e) progress in implementing the gender and environmental compliance strategies. The fourth fiscal quarter report will be a section of the Annual Performance Report.

(iv) Annual Performance Report: This report should follow the same format as the Quarterly Report, but with additional focus on cumulative progress and problems towards achievement of results, outputs, performance indicator, or performance measures, indicators, and benchmarks tied to the WP and AWP, and the activity level AMELP. Once accepted by the COR, the Contractor will upload the Annual Report to the USAID Development Experience Clearinghouse (DEC). This requirement to include a cumulative annual performance report does not relieve the Contractor of responsibility to promptly and timely report performance problems to USAID on an ongoing basis during the implementation.

(v) Grants Manual: The Grants Manual is intended to provide guidance for grants to be administered under this contract and must include at a minimum the following content: (a) how grant opportunities will be announced; (b) process by which applications will be reviewed; (c) criteria for selecting awards;

(d) types of grants that may be awarded; (e) methodology for monitoring awards. The manual is due no later than sixty (60) calendar days after contract effective date.

(vi) FINAL Branding Strategy and Marking Plan: The Contractor will be required to follow guidance in Branding and Marking (Section D) to develop a Final Branding Strategy and Marking Plan within sixty (60) calendar days after Award. The Branding Strategy and Marking Plan must describe how the program will be communicated to the beneficiaries and promoted to Haitian citizens. It must outline the events and materials the Contractor will use to deliver the message that the assistance is from the American People.

(vii) Government Property—USAID Reporting Requirements

The Contractor must comply with AIDAR 752.245-70 “Government Property—USAID Reporting Requirements (July 1997)”, which provides in full:

The term Government-furnished property wherever it may appear in the following clause, must mean

(1) non-expendable personal property owned by or leased to the U.S. Government and furnished to the Contractor and (2) personal property furnished either prior to or during the performance of this contract by any U.S. Government accountable officer to the Contractor for use in connection with performance of this contract and identified by such officer as accountable. The term Government property, wherever it may appear in the following clause, must mean Government-furnished property and non-expendable personal property title to which vests in the U.S. Government under this contract. Non-expendable property, for purposes of this contract, is defined as property which is complete in itself, does not lose its identity or become a component part of another article when put into use; is durable, with an expected service life of two years or more; and which has a unit cost of more than $500.

Reporting Requirements: The Contractor will submit an annual report on all nonexpendable property in a form and manner acceptable to USAID substantially as follows:

ANNUAL REPORT OF GOVERNMENT PROPERTY IN CONTRACTOR'S CUSTODY

[Name of Contractor as of (end of contract year), 20XX]

Motor Vehicles

Furniture & Furnishings Other Non-Expendable

Property Office Living Quarters

A. Value of Property as of Last Report

B. Transactions during this reporting period

1. Acquisitions (add):

a. Purchased by Contractor[1]

b. Transferred from

USAID[2]

c. Transferred from others, without reimbursement[3]

2. Disposals (deduct):

a. Returned to USAID

b. Transferred to USAID – Contractor Purchased

c. Transferred to other Government Agencies[4]

Agriculture Sector Advancement (HRASA)

d. Other Disposals[5]

C. Value of property as of reporting date

D. Estimated Average Age of Contractor Held Property

Years Years Years Years

Property Inventory Verifications

I attest that (1) physical inventories of Government property are taken not less frequently than annually;

(2) the accountability records maintained for Government property in our possession are in agreement with such inventories; and (3) the total of the detailed accountability records maintained agrees with the property value shown opposite line C above, and the estimated average age of each category of property is as cited opposite line D above.

Authorized Signature

(End of Government Property Reporting clause)

(viii) Subcontracting Reporting (Large Business Only)

The Contractor’s subcontracting plan dated ________ is hereby incorporated as a material part of this Contract. The Contractor must comply with the subcontract reporting requirements in FAR 52.219-9.

Large business prime Contractors must submit periodic reports which show compliance with their subcontracting plan. The Contractor must submit its report via the electronic Subcontracting Reporting System (eSRS) in accordance with the instructions on the website.

The work of the small business(es) identified in the subcontracting plan must be tracked against the Prime’s proposed goals.

The Contractor must submit the subcontracting report electronically via the eSRS within the deadlines specified in the above table.

One (1) SSR is required at the contract level for all subcontract awards accomplished and submitted to the Contracting Officer via eSRS for review and acceptance. When failure to meet the goals of the small business subcontracting plan, the Contractor must state in the report (either through the remarks field or separate letter) what good faith effort has been made to meet the goals, and/or future plan on how to improve small business opportunities for future subcontracts.

Agriculture Sector Advancement (HRASA)

(ix) Final Program Report: The Contractor will submit a final report summarizing the project activities, indicators, results, and lessons learned to the COR for review and clearance. This report, once accepted by the COR must be submitted to the DEC.

(x) Closeout Plan: Within six (6) months before the end of the contract, the Contractor must submit a Closeout Plan to the COR. The Closeout Plan must include at a minimum, an illustrative Property Disposition Plan; a plan for the phase out of in-country operations; a delivery schedule for all reports and other deliverables required under the contract; and a timeline for completing all required actions in the Closeout Plan to the cognizant Contracting Officer. Both the illustrative and final Property Disposition Plans must address all requirements under U.S. and Haiti’s law for the transfer of property and must include the inventory schedule required by FAR 52.245-1, a plan for the disposition of property to eligible parties and a timeline for disposition of such property. The Closeout Plan must be approved in writing by the Contracting Officer.

(xi) Research and Technical Reports: In addition to copies of all technical and research reports, policy recommendations, comparative studies, etc., the Contractor will also submit a report to the COR summarizing the activities of all short-term consultancies.

(xii) Geographic Data: The Contractor must submit activity location data and maps which indicate the geographic extent and relevant data of activity implementation. Activity geographic data will be submitted as part of quarterly reports in a data format agreed upon with the COR.

[END OF SECTION F]

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

(a) Claims for reimbursement or payment under this contract must be submitted to the Paying Office indicated in the schedule of this contract. The Contracting Officer's Representative (COR) is the authorized representative of the Government to approve vouchers under this contract. The Contractor must submit either paper or fax versions of the SF-1034—Public Voucher for Purchases and Services Other Than Personal. Each voucher shall be identified by the appropriate USAID contract number, in the amount of dollar expenditures made during the period covered.

(1) The SF 1034 provides space to report by line item for products or services provided. The form provides for the information to be reported with the following elements:

Total Expenditures

[Document Number: XXX-X-XX-XXXX-XX]

Line Item No. Description Amt. Vouchered to Date

Amt. Vouchered this Period

0001 Product/Service Desc. for Line Item 0001

$XXXX.XX $XXXX.XX

0002 Product/Service Desc. for Line Item 0002

$XXXX.XX $XXXX.XX

Total $XXXX.XX $XXXX.XX

(2) The fiscal report shall include the following certification signed by an authorized representative of the Contractor:

The undersigned hereby certifies to the best of my knowledge and belief that the fiscal report and any attachments have been prepared from the books and records of the Contractor in accordance with the terms of this contract and are correct: the sum claimed under this contract is proper and due, and all the costs of contract performance (except as herewith reported in writing) have been paid, or to the extent allowed under the applicable payment clause, will be paid currently by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and the quantities and amounts involved are consistent with the requirements of this Contract; all required Contracting Officer approvals have been obtained; and appropriate refund to USAID will be made promptly upon request in the event of disallowance of costs not reimbursable under the terms of this contract.

BY: ___________________________________

TITLE: ___________________________________

DATE: ___________________________________

(b) Local currency payment. The Contractor is fully responsible for the proper expenditure and control of local currency, if any, provided under this contract. Local currency will be provided to the Contractor

Agriculture Sector Advancement (HRASA) in accordance with written instructions provided by the Mission Director. The written instructions will also include accounting, vouchering, and reporting procedures. A copy of the instructions shall be provided to the Contractor's Chief of Party and to the Contracting Officer. The costs of bonding personnel responsible for local currency are reimbursable under this contract.

(c) Upon compliance by the Contractor with all the provisions of this contract, acceptance by the Government of the work and final report, and a satisfactory accounting by the Contractor of all Government-owned property for which the Contractor had custodial responsibility, the Government shall promptly pay to the Contractor any moneys (dollars or local currency) due under the completion voucher. The Government will make suitable reduction for any disallowance or indebtedness by the Contractor by applying the proceeds of the voucher first to such deductions and next to any unliquidated balance of advance remaining under this contract.

(d) The Contractor agrees that all approvals of the Mission Director and the Contracting Officer which are required by the provisions of this contract shall be preserved and made available as part of the Contractor's records which are required to be presented and made available by the clause of this contract entitled “Audit and Records—Negotiation”.

G.2 CONTRACTING OFFICER

The Contracting Officer is:

TBD

U.S. Agency for International Development (USAID) Office of Acquisition and Assistance U.S. Embassy in Haiti Boulevard 15 Octobre, Tabarre 41 Port-au-Prince, Haiti P.O. Box 1641

Contracting Officer’s Authority:

The Contracting Officer is the only person authorized to make or approve any changes to the requirements of this contract. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including the total estimated cost.

G.3 CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer’s Representative (COR) will be designated separately by a letter from the Contracting Officer. A copy of this letter will be sent to the Contractor. The COR’s office and address are provided below:

U.S. Agency for International Development (USAID) U.S. Embassy in Haiti Boulevard 15 Octobre, Tabarre 41 Port-au-Prince, Haiti

P.O. Box 1634

G.4 CONTRACTING OFFICER’S REPRESENTATIVE AUTHORITY AND

LIMITATIONS

(a) Except as specifically prohibited by the terms of the contract, the Contracting Officer’s Representative (COR) is delegated authority from the Contracting Officer (CO) to take any or all action with respect to the following:

(1) Assure that the Contractor performs the technical requirements of the contract in accordance with the contract terms, conditions, and specifications.

(2) Perform or cause to be performed, inspections necessary in connection with a) above and require the Contractor to correct all deficiencies; perform acceptance for the Government.

(3) Maintain all liaison and direct communications with the Contractor. Written communications with the Contractor and documents shall be signed as "Contracting Officer’s Representative" with a copy furnished to the Contracting Officer.

(4) Issue written interpretations of technical requirements of Government drawings, designs, and specifications.

(5) Monitor the Contractor's performance progress and notify the Contractor in writing of deficiencies observed during surveillance, and direct appropriate action to effect correction. Record and report to the CO incidents of faulty or nonconforming work, delays or problems.

(6) Obtain necessary security clearance and appropriate identification if access to Government facilities is required. If to be provided, ensure that Government furnished property is available when required.

LIMITATIONS: The COR is not empowered to award, agree to, or sign any contract (including delivery or purchase orders) or modifications thereto, or in any way to obligate the payment of money by the Government. The COR may not take any action that may impact on the contract schedule, funds, scope or rate of utilization of LOE. All contractual agreements, commitments, or modifications that involve prices, quantity, quality, and schedules shall be made only by the Contracting Officer.

(b) In the absence of the designated COR, the CO may designate someone to serve as COR in their place. However, such action to direct an individual to act in the COR's stead shall immediately be communicated to the Contractor.

(c) Contractual Problems - Contractual problems, of any nature, that may arise during the life of the contract must be handled in conformance with specific public laws and regulations (i.e. the Federal Acquisition Regulation and the U.S. Agency for International Development Acquisition Regulation).

The Contractor and the COR shall bring all contracting problems to the immediate attention of the CO.

Only the CO is authorized to formally resolve such problems. The CO will be responsible for resolving legal issues, determining contract scope, and interpreting contract terms and conditions. The Contracting Officer is the sole authority authorized to approve changes in any of the requirements under this contract. Notwithstanding any clause contained elsewhere in this contract, the said authority remains solely with the CO. These changes include but will not be limited to the following areas: scope of work, price, quantity, technical specifications, delivery schedules, and contract terms and conditions.

In the event the Contractor affects any changes at the direction of any other person other than the CO, the change will be considered to have been made without authority.

Agriculture Sector Advancement (HRASA)

G.5 PAYING OFFICE

The Paying…