Minutes from Pre proposal conference.doc

Minutes from Pre-proposal conference for Solicitation for Shipping/Packing Service #SBK80011Q0277

May 19th, 2011 -- American Embassy Sarajevo *Contractors has asked a following questions.

Question 1: In accordance to the current FAR & DOSAR is it possible for the same bidder to be re-awarded four times continuously?

Answer 1: Yes.

Question 2: Can we know the number of bidders who have expressed their intentions to bid?

Answer 2: No.

Question 3: Under the page #3, the solicitation materials reads: The rates below shall include all direct and indirect costs, insurance (see <<File: Solicitation highlighted.doc>> and 52.228-5), overhead, and profit. The prices include all expenses and materials required to complete the work, referenced to the mentioned: Does this means that we need to include Bosnian VAT on all applicable import & local services and also referenced to the same paragraphs can we use used lift vans for the purpose of HHE export packing?

Answer 3: Price rates should be stated with NO VAT.

Yes, it is possible to use used lift vans for the purpose of HHE export packing. Conditions of such a lift vans will be subject of checking and approval by COR prior loading. Amendment of the solicitation may be issued to clarify on this issue.

Question 4: Under the page #5, the solicitation material read: 1a. Receiving from customs house, delivery to residence and unpacking including 10 days storage at contractor’s bonded warehouse. Please kindly confirm the customs house refers to Sarajevo Custom House?

Under the same page, the solicitation materials reads: Distant Locations (within B&H) unit of measure: km, does this means price per km & kg or only per km regardless of weight?

Answer 4: Yes, customs house refers to Sarajevo Customs house.

It means price only per km regardless of weight.

Question 5: Under the page #6, the solicitation material reads: transport of 20 ft & 40 ft containers unit of measure: containers, does this refers to transportation of containers from Ploce to Sarajevo?

Answer 5: No, this refers to transportation of containers from Sarajevo to Sarajevo.

Question 6: Under the page #35, the solicitation material reads: The Contractor shall provide the documentation related to customs bonded warehouse as follows: BiH Government permission; prove that the Warehouse has been in the Contractor’s possession at least 3 months prior to contract award; in a case of subcontractors, the Contractor shall provide a valid short term lease documentation, signed minimum for the period of the 3 years (of which at least two for duration of the contract period). Do we need to provide the short time lease documentation at the time of submission of the bids, or it can be provided at a later stage?

Answer 6: You need to provide the short time lease documentation at the time of submission of the bids.

Question 7: Under the page #70, the solicitation material reads: An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. Do we need to register at the mentioned site if we have already obtained DUNS number?

Answer 7: Please refer to the paragraph under Section 5, 52.212-3 Offeror representations and certifications-Commercial Items (JAN 2011) as follows: “An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision”.

*Government representatives stated that:

- The Government intends to award a contract order resulting this solicitation to the lowest priced, technically acceptable offeror/quoter who is responsible contractor.

-Contractor is required to sign document SF 1449 and return 4 copies to issuing office.

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