Solicitation_SBH20016Q0003.pdf

3 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

TABLE OF CONTENTS

Section 1 - The Schedule

SF 1449 cover sheet

Continuation To SF-1449, RFQ Number SBH20016Q0003, Prices, Block 23

Continuation To SF-1449, RFQ Number SBH20016Q0003, Schedule Of

Supplies/Services, Block 20 Description/Specifications/Work Statement

Section 2 - Contract Clauses

Contract Clauses

Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

Solicitation Provisions

Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 4 - Evaluation Factors

Evaluation Factors

Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in

Part 12

Section 5 - Representations and Certifications

Offeror Representations and Certifications

Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

4 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER S- BH200-16-Q-0003

PRICES, BLOCK 23

1.0 DESCRIPTION

The American Embassy in Belmopan, Belize requires preventative maintenance services for 3 units of U.S. Government-owned generator sets located at Chancery and Utility building of the

U.S. Embassy Compound on Floral Park Road. The services shall result in the generators being in good operational condition when activated.

1.1 TYPE OF CONTRACT

This is a firm fixed price contract payable entirely in US$. Prices for all CLINs shall include proper disposal of toxic substances as per Item 8.4 where applicable. No additional sums will be payable for any escalation in the cost of materials, equipment or labor, or because of the contractor's failure to properly estimate or accurately predict the cost or difficulty of achieving the results required. The contract price will not be adjusted due to fluctuations in currency exchange rates.

1.2. PERIOD OF PERFORMANCE

The contract will be for a period of one-year, with four one-year optional periods of performance and will be expected to commence no later than the start of the calendar year, January, 2016.

2.0 PRICING

The rates below include all costs associated with providing generator maintenance services in accordance with the attached scope of work, and the manufacturer’s warranty including materials, labor, insurance (see FAR 52.228-4 and 52.228-5), overhead, profit and GST (if applicable).

2.1. Base Year: (January 2016 – January, 2017)

The Contractor shall provide the services shown below for the Base period of the contract and continuing for a period of 12 months.

CLIN Description type of services No. of service

Unit price / service ($)

Total per year

001 Cummins 1- 1000kW Semi annual 1

001-A Model 800DFHB-

Annual 1

5 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

002 Cummins 2- 1000kW Semi annual 1

002-A Model 800DFHB-

Annual 1

003 Cummins 3- 312kW Semi annual 1 003-A Model 250FAC-5488 Annual 1

Total cost Base Year

Note: for Base Year only, oil filters, fuel filters and air filters for all listed gensets shall be supplied by the Government.

2.2. Option Year 1: (January, 2017 – January, 2018)

The Contractor shall provide the services shown below for Option Year 1 of the contract, and continuing for a period of 12 months.

services No. of service

Unit price / service ($)

Total per year

001 Cummins 1- 1000kW Semi annual 1

001-A Model 800DFHB-

Annual 1

002 Cummins 2- 1000kW Semi annual 1

002-A Model 800DFHB-

Annual 1

003 Cummins 3- 312kW Semi annual 1 003-A Model 250FAC-5488 Annual 1

Total cost Option Yr

2.3. Option Year 2: (January, 2018 – January, 2019)

The Contractor shall provide the services shown below for Option Year 2 of the contract, and services No. of service

Unit price / service ($)

Total per year

001 Cummins 1- 1000kW Semi annual 1

001-A Model 800DFHB-

Annual 1

002 Cummins 2- 1000kW Semi annual 1

002-A Model 800DFHB-

Annual 1

2.4. Option Year 3: (January, 2019 – January, 2020)

The Contractor shall provide the services shown below for Option Year 3 of the contract, and

6 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance services No. of service

Unit price / service ($)

Total per year

001 Cummins 1- 1000kW Semi annual 1

001-A Model 800DFHB-

Annual 1

002 Cummins 2- 1000kW Semi annual 1

002-A Model 800DFHB-

Annual 1

2.5. Option Year 4: (January, 2020 – January, 2021)

The Contractor shall provide the services shown below for Option Year 4 of the contract, and services No. of service

Unit price / service ($)

Total per year

001 Cummins 1- 1000kW Semi annual 1

001-A Model 800DFHB-

Annual 1

002 Cummins 2- 1000kW Semi annual 1

002-A Model 800DFHB-

Annual 1

2.6. Total for all years:

Base Year

Option Year 1 Option Year 2 Option Year 3 Option Year 4

GRAND TOTAL

3.0 NOTICE TO PROCEED

After Contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of Contract award unless the Contractor agrees to an earlier date) on which performance shall start.

7 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

CONTINUATION TO SF-1449,

RFQ NUMBER SBH20016Q0003

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

4.0 EQUIPMENT AND PERFORMANCE REQUIREMENTS

4.1. The American Embassy in Belmopan, Belize requires the Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition.

1. Two (2) 800DFHB-5439 Cummins Diesel Generator Sets: 1000 kW, 60Hz, 3

Phase, Wye each with One (1) OTPCE-5737282 Transfer Switch: Onan

Cummins, PwrCmd, 4 Poles and One (1) Remote Annunciator Panel. Location:

Chancery Compound

2. One (1) 250FAC-5488 Cummins Diesel Generator Set: 312 kW, 60Hz, 3 Phase, Wye, with One (1) OTPC Transfer Switch: Onan Cummins, PwrCmd, 4 Poles. ;

One (1) Remote Annunciator Panel and One (1) Remote Start Controller Panel.

Location: Chancery Compound.

4.2. The Contractor shall provide all necessary managerial, administrative and direct labor personnel, as well as all transportation, equipment, tools, supplies and materials required to perform inspection, maintenance, and component replacement as required to maintain the generators in accordance with this work statement. Under this Contract the Contractor shall provide:

The services of trained and qualified generator technicians to inspect, adjust, and perform scheduled preventive maintenance; and provide consumable materials as noted in section

9.0 (this reference is not accurate) of this work statement.

4.3. Performance Standards

The generators shall always be ready to provide emergency power during normal working hours in the event of City power failure. The Contractor shall schedule all routine maintenance work with the site Facility Manager to ensure not to disrupt the business operation of the Embassy.

5.0 HOURS OF PERFORMANCE

5.1. The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:00 am to 5:00 pm Monday to Friday, excluding local and

US holidays, unless approved in advance by the RSO Office.

6.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

8 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

6.1 General: The Contractor shall designate a representative who shall supervise the

Contractor’s generator technicians and be the Contractor’s liaison with the American Embassy.

The Contractor’s employees shall be on-site only for Contractual duties and not for any other business or purpose. Contractor employees shall have access to the generators, hoist ways, lobbies and machine rooms, either with or without security escorts, only with specific permission by either the Contracting Officer or the COR.

6.2. Personnel Security: The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall be used on this

Contract prior to their utilization. Submission of information shall be made within 5 days of award of contract.

6.3. Standards of Conduct

6.3.1 General: The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

6.3.2 Uniforms and Personal Equipment: The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the

Contracting Officer's Representative (COR). The Contractor shall provide, to each employee and supervisor, uniforms and personal equipment. The Contractor shall be responsible for the cost of purchasing, cleaning, pressing, and repair of the uniforms.

6.3.3 Neglect of Duties: Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

6.3.4 Disorderly Conduct: The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient

Government operations.

6.3.5 Intoxicants and Narcotics: The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

6.3.6 Criminal Actions: Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following

9 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

6.3.7 Key Control: The Contractor will not be issued any keys. The keys will checked out from Post 1 by a “Cleared American” escort on the day of service requirements.

7.0 SCHEDULED ROUTINE MAINTENANCE

7.1. General

7.1.1. The Contractor shall perform preventative maintenance as outlined in Attachment 1 -

STATEMENT OF WORK. The objective of scheduled routine maintenance is to eliminate generator malfunction, breakdown and deterioration when units are activated.

7.1.2. The Contractor shall inventory, supply and replace expendable parts (eg filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts so that these are readily available for normal maintenance. The Contractor shall use US Government-supplied air filters, oil filters and fuel filters during the Base Year. Thereafter, these expendables will be supplied by the Contractor.

(see Section 9.0)

7.1.3. Exclusion: This contract does NOT include repair of equipment and replacement of hardware, example bearings, pistons, piston rings, crankshaft, gears. Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The

Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize Government-purchased spare parts, if awarded the work. . Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

7.1.4. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the Contractor proceeds to replace any electronic or electrical parts without COR approval, the Contractor shall de-install the generator and purchase and install a new generator with same specifications in its place at no cost to the Government.

7.2 Checklist Approval

The Contractor shall submit to the COR a schedule and description of the scheduled routine maintenance tasks which the Contractor plans to provide. The Contractor shall prepare this schedule and task description in a checklist format for the COR.s approval prior to contract work commencement.

10 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

7.2.1. The Contractor shall provide trained technicians to perform the service at frequencies stated in Attachment 1. The technician shall sign off on every item of the checklist and leave a copy of this signed checklist with the COR or the COR's designate after the maintenance visit.

7.2.3. It is the responsibility of the Contractor to perform all manufacturer’s recommended preventative maintenance as well as preventative maintenance recommended by the manufacture technical manuals for the respective equipment.

8.0 PERSONNEL, TOOLS, CONSUMABLE MATERIALS AND SUPPLIES

The Contractor shall provide trained generator technicians with the appropriate tools and testing equipment for scheduled maintenance, safety inspection, and safety testing as required by this

Contract. The Contractor shall provide all of the necessary materials and supplies to maintain, service, inspect and test the generators. The technician must be a cleared American.

8.1 Contractor furnished materials will include but not limited to expendable/consumable items (e.g. hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), generator starting batteries, grease, sealant, thermostat, fuse), appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit.

The Contractor shall use US Government supplied air filters, oil filters and fuel filters during the

Base Year. Thereafter, these expendables will be supplied by the Contractor.

8.2 Government furnished materials: Air filters, oil filters and fuel filters shall be supplied for Base Year service only. Service manuals will be made available on site. The Government will supply non-expendable parts which are defective not through the Contractor’s negligence.

8.3 Repairs: Repairs are not included in this contract. See Item 7.1.3. Exclusions.

8.4. Disposal of used oil, fuel, battery and other toxic substances : The Contractor is responsible for proper disposal of toxic/hazardous substances in accordance with guidelines of the appropriate departments in the Belizean Government. This includes, but is not limited to;

lube oil, fuel oil, filters, coolant, and material such as rags, spill kit containing HAZMAT materials and thereafter show proof of authorized disposal of these toxic/hazardous substances.

8.5. Chemical analysis: The Contractor is responsible for conducting laboratory analysis for coolant and oil samples (see SOW – requirements for option year three (3-yr check). The diesel fuel analysis shall be conducted annually. (see SOW- Annual schedule). All charges for such analysis is payable by the Contractor and a report stating the test results shall be submitted to the

COR.

9.0. Load Bank: The Contractor is responsible for conducting an engine load test using an appropriately sized load bank prior to each annual engine oil change. If prior permission is obtained building load may be used. The diesel units shall be run at 80% of the rated capacity for

11 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance four-hours. All charges for such testing is payable by the Contractor and a report shall be submitted to the COR.

10. DELIVERABLES

The following items shall be delivered under this contract:

Description QTY Delivery Date Deliver to

Names, biographic data, police clearance on Contractor personnel

1 5 days after contract award COR

Certificate of Insurance 1 10 days after contract award CO Certification of disposal of toxic chemicals by Belizean authorities

1 After each change CO

Checklist signed by Contractor’s employee

After completion of each maintenance service

COR

Laboratory report for chemical analysis

7 days after completion of each 3 year service

COR

Load Bank Test Report 3 After completion of each 3 year service COR

Invoice 1 After completion of each maintenance service

COR

11.0 INSURANCE REQUIREMENTS

11.1 Personal Injury, Property Loss or Damage (Liability): The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor’s personnel in the performance of this

Contract

The Contractor’s assumption of absolute liability is independent of any insurance policies.

11.2 Insurance: The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this Contract, whatever insurance is legally necessary. The

Contractor shall carry the following minimum insurance:

Public Liability Insurance

Bodily Injury $250,000 per occurrence

Property Damage $500,000 per occurrence

Workers’ Compensation and Employer’s Liability

11.3 Worker's Compensation Insurance: The Contractor agrees to provide all employees with worker's compensation benefits as required under Belizean laws (see FAR 52.228-4 “Worker’s

Compensation and War-Hazard Insurance Overseas”).

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to insure compliance with this law or decree, the entire burden of

12 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the Contract shall be payable by the Contractor without Government reimbursement.

13.0 QUALITY ASSURANCE PLAN (QAP)

13.1 Plan: This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QAP provides a method for the Contracting Officer's

Representative (COR) to monitor Contractor performance, advise the Contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the Contract. The role of the Government is to conduct quality assurance to ensure that Contract standards are achieved.

Performance Objective PWS Para Performance Threshold

Services:

Performs all generator services set forth in the performance work statement (PWS)

1 thru 12

All required services are performed and no more than one (1) customer complaint is received per month

13.2 Surveillance: The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

13.3 Standard: The performance standard is that the Government receives no more than one

(1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

13.4. Procedures

13.4.1 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

13.4.2 The COR will complete appropriate documentation to record the complaint.

13.4.3 If the COR determines the complaint is invalid, the COR will advise the complainant.

The COR will retain the annotated copy of the written complaint for his/her files.

13.4.4 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

13.4.5 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

13.4.6 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

13.4.7 The COR will consider complaints as resolved unless notified otherwise by the complainant.

13.4.8. Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

14. SUBMISSION OF INVOICES

The Contractor shall submit an invoice after each preventive maintenance service has been performed. Invoices must be accompanied by a signed copy of the Maintenance Checklist for the work performed including parts replacement and break down calls, if any. No invoice for preventive maintenance services will be considered for payment unless accompanied by the relevant documentation. The Contractor should expect payment 30 days after completion of service or 30 days after receipt of invoice at the Embassy's payment office, whichever is later.

Invoices shall be sent to:

FMO

Financial Management Officer (FMO)

Embassy Belmopan

Floral Park Road

Belmopan, Belize

And an electronic copy to FMO email: BelmopanInvoices@state.gov mailto:BelmopanInvoices@state.gov

14 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

Attachment 1 - - STATEMENT OF WORK

I. GENERAL INFORMATION:

The American Embassy in Belmopan, Belize requires professional services and contractor cost proposals to perform semi-annual and annual preventive maintenance and servicing of the facility’s emergency generator system.

II. PROJECT REQUIREMENTS:

The American Embassy in Belmopan, Belize requires the Contractor to maintain the following generator sets in a safe, reliable and efficient operating condition.

DESCRIPTION OF EQUIPMENT: The Generators and its equipment are:

1. Two (2) 800DFHB-5439 Cummins Diesel Generator Sets: 1000 kW, 60Hz, 3

Phase, Wye each with One (1) OTPCE-5737282 Transfer Switch: Onan

Cummins, PwrCmd, 4 Poles and One (1) Remote Annunciator Panel. Location:

Chancery Compound

2. One (1) 250FAC-5488 Cummins Diesel Generator Set: 312 kW, 60Hz, 3 Phase, Wye, with One (1) OTPC Transfer Switch: Onan Cummins, PwrCmd, 4 Poles. ;

One (1) Remote Annunciator Panel and One (1) Remote Start Controller Panel.

Location: Chancery Compound.

III. GENERAL REQUIREMENTS:

The Contractor under this SOW will be responsible for labor and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff has service manuals for all

Generators and ATS’s on-site.

IV. SCOPE OF WORK - - GENERATOR PREVENTIVE MAINTENANCE

Contractor shall provide all materials, supervision, labor, tools and equipment to perform

Preventive Maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets

(MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.

If any discrepancies are found with the generator system that are not covered under this scope of work then the contractor must provide the following:

1. Detailed report noting the discrepancy found.

2. Bill of Materials (BOM) to include component name, quantity, part #, and price for any repair material required and material lead time.

3. Price quote for repair labor.

15 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

At a minimum, the following work must be done:

Semi-Annual Schedule 1. Conduct visual check around the generator.

o Check the battery’s liquids specific gravity, do battery load test, add battery liquid if necessary.

o Clean battery terminals and lugs (apply grease on terminal connections).

o Check and adjust tension on all V and fan belts, as required o Check all V and fan belts, make sure there are no hair cracks on the belts, replace as needed.

o Check fuel tanks to make sure full and treat the fuel as needed.

o Open fuel filter drain cocks. Drain water and sediment.

o Check the fuel day tank, drain the water separator filter. Drain water and sediment.

o Drain condensate from exhaust condensate trap.

o Turn off the generator circuit breaker and run the generator unloaded for 15 minutes. Check the generator for unusual conditions, such as: excessive vibration, excessive black or white smoke. The following indicators also need to be checked while the generator is running: oil pressure gauge, water temperature gauge, fuel pressure gauge, RPM indicator, volts; amps; and frequency indicators. Verify all in normal condition.

o Start unit and run under load for 1 hour.

o Read and record all gauges/meters (adjust/calibrate as required) o Check exhaust for excessive black or white smoke. (See manufacturer’s manual) o Check turbocharger for vibrations, check for any abnormal noise during operation.

o Check air box drain tubes for excess fuel or oil blow-by.

o Check generator bearing for noise and overheating. Check to ensure proper oil flow in sight glass.

o Check exhaust manifold, muffler, and piping for leaks and secure mountings o Check fuel day tank for overheating o Check engine fuel pressure gauge (replace secondary filter if below 45 PSI).

o Check fuel pressure gage. If red, change the fuel filter.

o Check ATS operations and calibrate TDES, TDNE, TDEN, TDEC if necessary.

Reset test switch. Observe and record retransfer/cool down time.

o Perform any additional maintenance tasks as recommended in the manufacturer’s operation and maintenance manuals.

o Test engine auto-shutdown components. Change the fuel filters, if differential is

15 PSI or 105 kPa.

o Clean air filter element.

o Check and clean air box drain tubes and canisters.

o Clean fuel filters and elements. (can type - refill with clean fuel oil) o Clean and lubricate linkage and end bearings.

o Inspect all fuel, oil, and water piping for secure mounting o Inspect exhaust piping and muffler insulation.

o Check all indication lights, replace any defective bulbs

16 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance o Perform any additional maintenance tasks that may be recommended in the manufacturer’s operations and maintenance manuals.

o With the engine running and the generator circuit breaker open:

Jumper water temperature switch

Jumper oil pressure switch

Jumper over-speed switch

Each time the switch is “jumpered,” the engine should stop and the corresponding failure lamp should illuminate. Reset the shut down mechanisms after each test.

o Simulate and check all the alarm codes at the Remote Annunciator panel.

o Check and clean Remote Start panel.

o Inspect and tests run the Genset remotely.

o Fill out maintenance checklist and report deficiencies o Submit Service Inspection and Test Report.

Annual Schedule:

o Repeat all check items in the Semi-Annual schedule o Inspect engine and generator wiring harness for wear and damages o Inspect supports and spring isolators for soundness and stability o Inspect unit thoroughly for loose fasteners o Test and operate mechanical emergency shut off controls o Clean radiator air passages and exhaust air ducts.

o Clean intake louvers and ducts.

o Check automatic open and close shutter-stats and thermatic fans.

o Inspect unit for corrosion. Remove any corrosion, prime and paint.

o Fill out maintenance checklist and report deficiencies o Perform any additional maintenance tasks that may be recommended in the manufacturer’s operations and maintenance manuals.

o Conduct a load bank test using a remote load bank to operate the diesel generator at 80% of rated capacity for 4-hours, to be performed prior to the annual oil change. After approximately one hour, record the readings of all gauges: oil pressure, fuel pressure, oil meter, engine jacket water temperature, exhaust temperature (if equipped), and manifold vacuum (if equipped). Engine slobbering can occur if the load testing is not conducted. Load test report shall be submitted to the COR.

o Change oil and oil filter. (Must be changed every 250 hours or annually).

o Replace the V and fan belts, tighten the belts with proper tension.

o Replace all fuel filters and record differential pressure to start a baseline.

o Replace air filters o Check and inspect fuel diesel day tank.

o Obtain fuel sample at day tank and storage tank for analysis.

o Clean dust and vacuum all the controls, meters, switching mechanism components, interior buswork, and connecting lugs of the ATS, Remote Start control panel, Annunciator and AMF.

o Inspect/Check buswork and supporting hardware for carbon tracking, cracks, corrosion, or any type of deterioration.

17 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance o Check stationary and movable contacts.

o Check system hardware, control wirings and power cables for loose connections.

o Check all control wiring and power cables (especially wiring between or near hinged door) for sign of wear and deterioration.

o Check the cabinet interior for loose hardware.

o Service or replace the batteries in the Digital Module every two years. (as applicable) o Perform any additional maintenance tasks as recommended in the manufacturer’s operation and maintenance manuals.

o Submit service inspection and testing report.

2 Year Check Schedule:

o Conduct the Semi-annual and Annual PM service.

o Clean, flush, and recharge the coolant system.

o Inspect water pump and seals; replace any worn or defective parts.

o Clean and inspect the oil cooler.

o Clean and inspect the after cooler.

3 Year Check Schedule:

o Conduct the Semi-annual and Annual PM service.

o Replace all hoses.

o Conduct all checks under the “every 3 years: before starting the engine.”

o Conduct all checks under the “every 3 years: with engine running.”

o Conduct all checks under the “every 3 years: after stopping the engine.”

o Replace all batteries every three years or as required.

Every Three Years: Before Starting the Engine o Preventive maintenance for Standby generator sets to be performed by an authorized mechanic.

o Generator – Check for moisture, dust, oils, greases, and debris on main stator windings, exciter, and PMG clean as needed.

o Cooling System – Drain, clean and flush. Replace thermostat(s). Refill with coolant solution and conditioner.

o Hoses and Belts - Replace; It is recommended that all hoses and belts be replaced at this time to minimize downtime and additional repair cost of component failures caused by these items.

o Batteries – Replace all generator starting batteries at this interval.

o Turbocharger – Inspect/Check; Inspect for proper operation. Check the end play and radial clearance on the turbine wheel and shaft.

o Engine – Perform a complete engine adjustment and tune-up.

o Generator Bearing – Inspect generator bearing and brackets. Lubricate generator bearing; refer to Generator Service Manual.

Every Three Years: With Engine Running

18 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance o Start the Engine – Operate the engine and check all gauges, oil pressure, fuel pressure, rpm (frequency), generated voltage and engine jacket water temperature for correct readings.

o Engine Crankcase – Check the oil level. Maintain the oil level between the ADD and FULL marks on the “Engine Running” side of the dipstick.

o Generator Air Inlet Filter (If Equipped) – If differential pressure exceeds 06 inches of water, stop the engine and clean the elements by soaking in hot water with detergent. Rinse with clear water. Recharge the elements with a thin layer of light weight machine oil (WD-40 or equivalent).

o Exhaust System – Check for leaks. Repair or replace defective components with engine stopped.

o Leaks and Noises – Check for leaks and unusual noises. NOTE: Engine must be stopped before making necessary repair.

o Main Stator Winding Temperature (if equipped with winding defectors) – Check and record main stator winding temperatures with engine under load. NOTE:

Nominal temperature values for stand by units are 1800C (3560F) for the alarm and 2050C (4010F) for the shutdown.

o Bearing Bracket Temperature (If Equipped) – Check and record all bearing bracket temperatures with the engine under a load. NOTE: Nominal temperature values for the bearing bracket are 850C (1850F) for the alarm and 950C (2030F) for the shutdown.

Every Three Years: After Stopping the Engine o Walk-Around Inspection – Repair or adjust. Make repairs or adjustments to the engine and generator set as necessary. Report any malfunction and make necessary repairs.

o Scheduled Oil Sampling (S.O.S) – Obtain sample for analysis o Engine Oil and Filter(s) – Change oil. Replace filter(s), cut old filter open and inspect for foreign material.

o Coolant Analysis – Obtain sample for analysis.

o Fuel Tank Level – Check the fuel level; refill if below ¾ full.

o Diesel Fuel Oil – Obtain sample for analysis.

o Battery Charger – Record charging amperage reading.

o Automatic Transfer Switches – Check that all switches are in proper position for automatic start.

o Laboratory report for all chemicals shall be submitted to the COR.

o Contractor must submit to the Contracting Officer’s Representative (COR) for review, work sheet/checklist that will be used for performing maintenance service.

o COR must immediately be made aware of any condition discovered that could result in equipment failure.

o Test and inspection report shall be submitted to the COR within three days of completing work.

19 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY

2014), is incorporated by reference (see SF-1449, Block 27A)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (OCT 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

X (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

X (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved] __ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

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20 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C.

632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

(26) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

X (27) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

X (28) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

X (29) 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212).

__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).

X (31) 52.222-37, Employment Reports on Veterans (Jul 2014) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (33) 52.222-54, Employment Eligibility Verification (Aug 2013). (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

X (34)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

X (35)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.

13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

X (36)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

X (37) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C.

8259b).

X (38)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Jun 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

X (39) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513).

__ (40) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (41)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-http://acquisition.gov/far/current/html/52_217_221.html#wp1136017 http://acquisition.gov/far/current/html/52_217_221.html#wp1136032 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://acquisition.gov/far/current/html/52_217_221.html#wp1136058 http://acquisition.gov/far/current/html/52_217_221.html#wp1136174 http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_217_221.html#wp1136175 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1136186 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1136387 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1139913 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t13t16+492+90++%2815%29%20%20AND%20%28%2815%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_217_221.html#wp1144950 http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_217_221.html#wp1144420 http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_222.html#wp1147479 http://acquisition.gov/far/current/html/52_222.html#wp1147630 http://acquisition.gov/far/current/html/52_222.html#wp1147656 http://acquisition.gov/far/current/html/52_222.html#wp1147711 http://acquisition.gov/far/current/html/52_222.html#wp1158632 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t37t40+200+2++%2838%29%20%20AND%20%28%2838%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_222.html#wp1162802 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+2+78++%2829%29%20%20AND%20%28%2829%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_222.html#wp1148123 http://acquisition.gov/far/current/html/52_222.html#wp1160019 http://acquisition.gov/far/current/html/52_222.html#wp1156645 http://acquisition.gov/far/current/html/Subpart%2022_18.html#wp1089948 http://acquisition.gov/far/current/html/52_223_226.html#wp1168892 http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_223_226.html#wp1168892 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+250+1286++%2842%29%20%20AND%20%28%2842%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://acquisition.gov/far/current/html/52_223_226.html#wp1168933 http://acquisition.gov/far/current/html/52_223_226.html#wp1168933 http://acquisition.gov/far/current/html/52_223_226.html#wp1194330 http://acquisition.gov/far/current/html/52_223_226.html#wp1194330 http://acquisition.gov/far/current/html/52_223_226.html#wp1194323 http://uscode.house.gov/ http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_223_226.html#wp1179078 http://acquisition.gov/far/current/html/52_223_226.html#wp1179078 http://acquisition.gov/far/current/html/52_223_226.html#wp1188603 http://acquisition.gov/far/current/html/52_223_226.html#wp1192900 http://uscode.house.gov/ http://acquisition.gov/far/current/html/52_223_226.html#wp1169038 http://uscode.house.gov/ http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t17t20+1727+50++%2819%29%20%20AND%20%28%2819%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/ http://uscode.house.gov/

21 U.S. Embassy Belmopan Solicitation No.: SBH20016Q0003 –Generator Maintenance

283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (42) 52.225-5, Trade Agreements (Nov 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

X (43) 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (44) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note).

__ (45) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C.

5150).

__ (46) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

X (47) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (48) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

X (49) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (50) 52.232-34, Payment by Electronic Funds Transfer—Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (51) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (52) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (53)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C.