Inst_to_Offeror_SBAHQ17Q0021_FINAL.pdf

Solicitation Notification Technical Assistance Support and Cover Design/Publishing/Printing for SBA

Financial and Budgetary Reports

SBAHQ-17-Q-0021

1.1.1.1.1 The Small Business Administration’s Office of Advocacy intends to procure a fixed price order for Technical Assistance Support and Cover Design/Publishing/Printing for SBA Financial and Budgetary Reports. Please see the attached Performance Work Statement (PWS) description of our requirements.

INSTRUCTIONS TO OFFERORS

• Submission of Quotes o Please submit your technical and price quote as described below. If you have any questions, please contact John Babcock, Contract Specialist, by e-mail – john.babcock@sba.gov.1 o Offers that do not contain all applicable labor categories, technical approach, past performance information, and price will be considered non responsive.

o Quotes shall be received via e-mail at john.babcock@sba.gov by 07:30 AM, Mountain, July 13, 2017. PLEASE BE SURE THE SOLICITATION NUMBER (SBAHQ-17-Q-0014) AND SUBJECT TITLE (Research on the Burden of Regulations on Small Businesses ARE CLEARLY MARKED ON THE E-MAIL

SUBJECT LINE AND SUBMITTED DOCUMENTS.

o Questions shall be submitted not later than 07:30 AM, Mountain July 7, 2017 via e-mail to john.babcock@sba.gov.

o To facilitate processing please include the following as separate files and in Adobe PDF format in your response and labeled as such:

Technical Past Performance Price

• FAX AND OR PHONE REQUESTS ARE NOT AUTHORIZED AND WILL NOT BE

ACCEPTED. Requests and responses shall include complete company name, address, DUNS, telephone and fax number.

• FAILURE TO COMPLY WITH THE DELINEATED SUBMISSION REQUIREMENTS

WILL RESULT IN REJCTION OF YOUR QUOTE.

1 If you experience difficulty or problems when emailing your quote’s please contact me (John Babcock) via e-mail at john.babcock@sba.gov or phone at 303-844-7253 as soon as practicable.

Financial and Budgetary Reports

SBAHQ-17-Q-0021

• Technical Approach The contractor shall submit a technical response defining the scope of work and resources necessary to execute the work to be performed under this contract including your applicable labor category descriptions.

• Past Performance Provide documentation and references for past performance on previous comparable projects in the past three years. Whereas experience describes the work performed, past performance describes the knowledge and/or skills you gained from the work performed. Provide “lessons learned” from your past performance. For those contracts with less than positive performance, provide a description of the problems and the efforts made to correct and prevent future occurrences.

• Price Quote Price must be contained in a separate document excluded from technical and past performance information.

• Page Limit Page limit for technical and past performance sections when added together shall not exceed 15 pages. This page limit does not include the cover page, company credentials, references and writing samples.

• Line item 0001 Technical Assistance Support and Cover Design/Publishing/Printing for SBA

Financial and Budgetary Reports. Please provide your labor categories applicable to this award with your proposed, fully burdened rates including G & A costs for the entire term of the contract in a spreadsheet format similar to the sample schedule of items shown below.

Financial and Budgetary Reports

SBAHQ-17-Q-0021

EVALUATION FACTORS

The Government reserves the right to award the contract to other than the lowest priced offeror.

The government will consider four factors: Technical Approach, Quality Control Plan, Past Performance, and Cost/Price. Technical Approach, Quality Control Plan and Past Performance, when combined, is more important than cost or price. A marginal rating is the minimum technically acceptable overall rating (after averaging 1a, 1b, 1c and 1d for the technical approach).

FACTOR 1: TECHNICAL APPROACH

a. Understanding and Compliance with requirements.

Proposal should address each work area in sufficient detail to demonstrate a clear understanding of the requirements and goals set forth in the Performance Work Statement.

The offeror should provide evidence of sufficient planning to show that work will be accomplished as required and on schedule, utilizing all resources.

The following rating method shall be used in the evaluation of the technical approach Factor 1a (Understanding and Compliance with requirements):

– Excellent - Based on the offeror's technical approach, no doubt exists that the offeror will successfully perform the required effort. The technical approach shows a complete understanding and methodology for completing the Performance Work Statement within the standards and workload specified.

– Good - Based on the offeror's technical approach, little doubt exists that the offeror will successfully perform the required effort. The technical approach shows an acceptable understanding and methodology for completing the Performance Work Statement within the standards and workload specified.

– Marginal - Based on the offeror's technical approach, some doubt exists that the offeror will successfully perform the required effort. The technical approach shows a marginal understanding and methodology for completing the Performance Work Statement within the standards and workload specified.

– Poor - Based on the offeror's technical approach, serious doubt exists that the offeror will successfully perform the required effort. The technical approach demonstrates significant deficiencies in understanding and implementing performance of the Performance Work Statement within the standards and workload specified.

b. Soundness of Approach.

The proposal must clearly indicate that the offeror has performed adequate planning to accomplish the tasks as defined in the Performance Work Statement. Proposal shall also include a complete plan to accomplish each requirement. Proposals shall demonstrate appropriate personnel will be locally positioned to carry out the requirements and that proper level of effort directed toward each requirement.

The following rating method shall be used in the evaluation of the technical approach Factor 1b (Soundness of Approach):

Financial and Budgetary Reports

SBAHQ-17-Q-0021

– Excellent - Based on the offeror's proposal, no doubt exists that the offeror has a sound plan and the sources to complete the work delineated in the Performance Work Statement.

– Good - Based on the offeror's proposal, little doubt exists that the offeror has a sound plan and the sources to complete the work delineated in the Performance Work Statement.

– Marginal - Based on the offeror's proposal, some doubt exists that the offeror has a sound plan and the sources to complete the work delineated in the Performance Work Statement.

– Poor - Based on the offeror's proposal, serious doubt exist that the offeror has a sound plan and the sources to complete the work delineated in the Performance Work Statement.

c. Program Management Controls.

Offeror shall furnish an organization chart showing lines of authority, responsibility, and communication for management, supervisory, and technical personnel. Indicate what job classifications will be accomplishing the work items. Personnel management information such as hiring/firing authority, discipline, incentive plans, etc. should also be addressed.

The following rating method shall be used in the evaluation of the technical approach Factor 1c (Program Management Controls):

– Excellent - Based on the offeror's program management controls, no doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

– Good - Based on the offeror's program management controls, little doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

– Marginal - Based on the offeror's program management controls, some doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

– Poor - Based on the offeror's program management controls, serious doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

d. Key Personnel.

Offeror shall furnish a resume for proposed key personnel, both supervisory and technical.

Field personnel should also be included. Resume must include education, experience, background, accomplishments, and other pertinent information.

The following rating method shall be used in the evaluation of the technical approach Factor 1d (Key Personnel):

– Excellent - Based on the resumes of the offeror’s proposed key personnel, no doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

Financial and Budgetary Reports

SBAHQ-17-Q-0021

– Good - Based on the resumes of the offeror’s proposed key personnel, little doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

– Marginal - Based on the resumes of the offeror’s proposed key personnel, some doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

– Poor - Based on the resumes of the offeror’s proposed key personnel, serious doubt exists that the offeror will successfully perform the required effort delineated in the Performance Work Statement.

FACTOR 2: QUALITY CONTROL PLAN

The Offeror shall furnish information on the firm’s quality control procedures. The Contractor’s Quality Control procedures shall include, but not be limited to, the following areas:

• Identification of the Quality Control Monitor(s) assigned and includes evidence of their qualifications.

• A description of the type, level, and frequency of inspections performed by the

Contractor’s Quality Control Monitors. Inspections shall be conducted by the Quality Control Monitor in accordance with the Quality Control Plan and as frequently as necessary to ensure effective performance by the Contractor. While the Contractor may perform more inspections than are required in the Quality Control Plan, in no event shall the Contractor perform fewer inspections than required by that Plan. Quality Control Inspection Check Lists which include, as a minimum, consistency within reports and consistency among performance and budget reports; accuracy of data; attendance; sign in/out procedures; knowledge of and adherence to Plain Language Writing; editing and proofreading; formatting; graphic design; possession of certification and company identification card(s); possession of required licenses and permits; and overall contract performance.

• A description of the Contractor’s employee reward/incentive program and the Contractor’s discipline procedures, used when the Contractor’s Quality Control Monitors or the Government notes superior or deficient performance.

The following rating method shall be used in the evaluation of past performance information:

Excellent – The offeror’s quality control plan leaves no doubt that the offeror will have a sound quality control plan in place for the execution of the work delineated in the

Financial and Budgetary Reports

SBAHQ-17-Q-0021

Good - The offeror’s quality control plan leaves little doubt that the offeror will have a

Marginal - The offeror’s quality control plan leaves some doubt that the offeror will have a sound quality control plan in place for the execution of the work delineated in the

Poor - The offeror’s quality control plan leaves serious doubt that the offeror will have a

Performance Work Statement.

FACTOR 3: PAST PERFORMANCE

The Offeror’s past performance will be evaluated on the basis of information contained in the Offeror's proposal and the information that the Government obtains through other means. The past performance evaluation will assess the Offeror’s record of providing high quality services of a similar nature in a manner that ensures maximum accuracy, throughput, cost effectiveness and overall client satisfaction.

The offeror must provide descriptions of two (2) projects related to financial and performance reports; projects must either have been completed within the last two years or be on-going.

The offeror must demonstrate that the tasks performed are of a similar complexity to the work solicited. All examples of completed services must have been found to be acceptable by the client. Project descriptions shall not exceed two pages per project.

The following rating method shall be used in the evaluation of past performance information:

Excellent - Based on the offeror's past performance record, no doubt exists that the offeror will successfully perform the required effort of the Performance Work Statement.

Good - Based on the offeror's past performance record, little doubt exists that the offeror will successfully perform the required effort of the Performance Work Statement.

Marginal - Based on the offeror's past performance record, some doubt exists that the

Poor - Based on the offeror's past performance record, serious doubts exists that the

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Neutral – In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance, and will receive a neutral rating regarding past performance.

FACTOR 4: COST / PRICE

Line Item 0001: Technical Assistance Support and Cover Design/Publishing/Printing for SBA Financial and Budgetary Reports The government will evaluate the proposed rates for the labor categories in the Pricing Schedule of the solicitation for best value and completeness. The Government will also evaluate cost and price realism with regard to the ability of the offeror to meet requirements in terms of skills required, complexity of disciplines and job difficulty, if the Government deems such analysis necessary.

Award Determination:

The SBA reserves the right to award this agreement based on initial quotes received, without discussions or negotiations; therefore, it is critically important that each quote be fully responsive to the solicitation without exception to any provision. The SBA anticipates awarding to the offeror whose response is the “best value” to the SBA, proposed price and other factors considered. The Contracting Officer may consider award to other than the lowest priced offeror when in the best interest of the Government. The SBA reserves the right to make no award pursuant to this solicitation. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. If the Contracting Officer determines that the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of responses in the competitive range to the greatest number that will permit an efficient competition among the most highly rated quotes. The importance of price will increase as the technical merit of the responses becomes more equal. Among quotes that are substantially equal in technical merit, price may become the determinative factor for award; thus, the responses offering the SBA the best value, technical and price factors considered, shall be considered for award. The award may be made to other than the offeror with the lowest price or the highest technical rating. A written notice of award or acceptance of a quote, as specified in the solicitation, may result in a binding contract without further action by either party. Before the solicitation’s specified expiration time, the government may accept a quote unless a written notice of withdrawal is received before award.

Financial and Budgetary Reports

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SCHEDULE OF ITEMS: Base Period

Labor Category Estimated Quantity of Hours

Unit Price

Total Price

Total Base Costs

SCHEDULE OF ITEMS: Option Period One

Unit Price

Total Price

Total Option Period One Costs

Financial and Budgetary Reports

SCHEDULE OF ITEMS: Option Period Two

Unit Price

Total Price

Total Option Period Two

SCHEDULE OF ITEMS: Option Period Three

Unit Price

Total Price

Total Option Period Three

Financial and Budgetary Reports

SCHEDULE OF ITEMS: Option Period Four

Unit Price

Total Price

Total Option Period Four

Total Base + OptionPeriod Costs = ____________________________________

*Offeror’s may add additional labor category lines if necessary