3-SOW-TrophyProduction.docx

Performance-Based Statement of Work (SOW) Emerging Leaders Acrylic Award Trophies – Design, Production, Delivery

Objective:

This contract is for the design, production and delivery of acrylic award trophies in support of the Emerging Leaders training, sponsored by the SBA Office of Entrepreneurship Education (OEE). The Emerging Leaders program is currently delivered in 51 communities across the country, including Hawaii.

General Requirements:

The contractor will design, produce, and deliver 950 award trophies that are personalized according to the instructions of the OEE.

Specifications:

(1) Award trophies shall be acrylic. Any other material must be specifically approved in writing in advance of production by the Contracting Officer’s Representative / Technical Point-of-Contact (COR/POC).

(2) Trophies shall be 9” x 6” x 1 1/2”. Any other size must be specifically approved in writing in advance of production by the COR/POC.

(3) All trophies shall be engraved with the Emerging Leaders logo, company name, and year. If the trophy is for an instructor, it shall be engraved with instructor name and year.

(4) The trophies will meet the quality assurance levels and standards (from ANSI/ASQC Z1.4) of (a) Non-destructive Test - - General Inspection Level 1, and (b) Destructive Test - - Special Inspection Level S-2.

(5) Contractor guarantees the trophies will meet specifications.

Working Schedule:

(1) The COR/POC will agree on a final trophy design and product prior to production and graving.

(2) The COR/POC will provide contractor a logo file, one visual for layout only. Prior to image processing, the contractor shall perform a basic check of the furnished publishing file to assure accurate output of the required reproduction image. Any error or data corruption that might interfere with proper file imaging shall be report to the COR/POC.

(3) Contractor is responsible for creating or altering any necessary trapping, setting proper screen angles and screen frequency, and for defining file output selection for the imaging device being utilized to produce and engrave the trophies, All furnished files shall be imaged as necessary to meet assigned quality assurance levels and standards.

(4) Proofs shall be emailed to the COR/POC prior to printing and shipping. Contractor shall not proceed until it receives a return email stating, “OK TO PRINT,”

(5) Distribution shall be made to the locations indicated by the COR/POC. Locations may be 51 different locations, including Hawaii.

Dates:

(1) All trophy materials shall be available no later than September 15th of each year.

(2) Partial deliveries shall commence mid-October and be completed by December 31 of each year. Specific mailing addresses will be provided to the contractor by the COR/POC.

Packaging and Delivery:

(1) Delivery shall be FOB Destination.

(2) Packaging shall be sufficient to avoid damage in transit.

(3) If necessary, correction of packaging and re-shipping shall occur no later than 24 hours upon motivation by the COR/P OC – and at no additional cost to the Government.

Invoicing:

Invoicing may occur in arrears and no more often than monthly. Invoices shall include (a) the contract number, (b) the requisition number, (c) the number of trophies delivered, (d) the unit price, and (e) the total.

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