SB134117RQ0484_-_Instruction_to_offerors-Final.pdf

INSTRUCTION TO OFFERORS/BASIS FOR AWARD

BASIS FOR AWARD

The Government intends to award a single task order in response to the solicitation. The Government reserves the right not to award a contract depending on the quality of the proposals submitted and price fairness and reasonableness. Based upon the results of the integrated assessment of the technical and cost/price proposals, the Government may make an award to other than the lowest-priced offeror or the offeror with the highest technical score if the source selection official determines that to do so would result in the best value to the Government.

The Government reserves the right to make an award without discussions based solely upon initial proposals. Therefore, offerors should ensure that their initial proposal constitutes their best offer in terms of both price and the technical solution being proposed.

REQUIRED SUBMISSIONS

The offeror shall submit the quotation in 2 volumes: (1) technical quotation and one (1) business/price quotation. The contents of each shall be as follows:

Volume I – Technical Quotation:

Offerors shall provide a Technical Quotation that addresses the following evaluation criteria:

A. Technical Capabilities/Approach; and B. Past Performance/References.

The technical quotation shall include the following information to demonstrate the offeror’s understanding of the requirements:

i) The background, objectives, and work requirements of the statement of work as analyzed by the offeror;

ii) The proposed laboratory analytical methods and techniques for analyzing the samples;

including any deviations from standard methods; and

iii) Laboratory Quality Assurance and/or Quality Control methods for analyzing and processing the samples, including method detection limit determination and analysis of blanks

Past Performance/References

The offeror shall provide up to three examples of past performance completed within the last three years of contracts of relevant work of a similar type and scope as the current requirement with federal, state or local governments and/or commercial customers. If the offeror has no relevant past performance, it should include a statement to that effect in its quotation. The government reserves the right to consider past performance data obtained from sources other than those provided by the offeror in its quotation.

The description of each reference described in this section shall not exceed a half page. For each of the contracts, the offeror shall provide the following information:

Contract number

Client’s name and address

Dollar value

Period of performance

Narrative describing the requirement and its relevance to the current requirement

Name of contracting officer or point of contact, telephone number and e-mail address

Volume II – Business/Price Quotation:

The Offeror’s Business Quotation shall be a separate volume from the Technical Quotation. The total proposed price shall include all anticipated costs to fully perform all objectives as stated in the solicitation on a Firm Fixed Price basis. Offerors may include a payment schedule as part of their business/price quotation.

The offeror shall provide a Firm Fixed Price for each of the analysis of the sets of samples on a quarterly basis over a period of 2 years, 8 total. The price shall include 7 clean Tenax and 7 clean DNPH sampling tubes for each of the sample sets.

CLIN Description QTY Unit Price Total Amount

0001 Summary of concentrations and quality control report (Quarterly) – including 7 clean Tenax and 7 clean DNPH sampling tubes for each of the sample sets

Price will be evaluated for fair and reasonableness.

Page Limitations

The below table shows the page limits to which offerors’ submissions must adhere.

Volume Section Page limit

I Technical Capabilities/Approach Past Performance/References

II Business Quotation N/A

* Cover pages will not be included as part of the page count.

Evaluation criteria

In determining which quotation provides the best value to the Government, non-price (technical) evaluation factors when combined are more important than evaluated price. Non-price factors are listed in descending order of important.

(a) Technical Evaluation Factors.

Factor 1--TECHNICAL APPROACH. The quotation will be evaluated on how the offeror intends to organize, staff and manage the contract and the means that will be used to accomplish the contract requirements. The degree to which the quotation demonstrates an understanding of the requirements will be evaluated, as well as the offeror's planned management of consultants and subcontractors, if applicable.

Factor 2--PAST PERFORMANCE. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, effective management of subcontractors, cost management, level of communication between the contracting parties, proactive management and customer satisfaction.

(c) Price Evaluation.

(1) The proposed prices will be evaluated but not scored. The price evaluation will determine whether the proposed price is realistic, complete, and reasonable in relation to the solicitation requirements.

Proposed price must be entirely compatible with the technical quotation.

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