Amendment_001.pdf

NSN 7540-01-152-8070 STANDARD FORM 30. (Rev. 10-83) Previous Edition unusable Prescribed by GSA FAR (48 CFR) 53.243

Page of Pages AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. Contract ID Code

2. AMENDMENT MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (if applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than item 6) CODE

(x) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

8. NAME AND ADDRESS OF CONTRACTOR (NO., Street, Country, State and ZIP Code)

CODE FACILITY CODE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning ______ copies of amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OR OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

Check One

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 16B. UNITED STATES OF AMERICA

(Signature of person authorized to sign)

15C. DATE SIGNED

(Signature of Contracting Officer)

16C. DATE SIGNED

Continuation Page

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Continued from Block 14...

follows:

DELETE:

April 3-7-2016 or April 17-21, 2016

ADD:

April 3-7, 2017 OR April 17-21, 2017

The attached revisions of the combined synopsis/solicitation and statement of work are hereby incorporated and made a part of the solicitation. These versions supersede those originally released.

The due date and time for quotations remains unchanged.

Table of Contents

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SECTION

. 1 REVISED Combined Synopsis/Solicitation

. 2 REVISED Statement of Work

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SECTION

. 1 REVISED Combined Synopsis/Solicitation

Request for Quotation Number SB1341-16-RQ-0827

Combined Synopsis Solicitation

Amendment 001

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH

THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR

COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND

A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED.

This solicitation is a Request for Quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition

Circular 2005-89 effective July 14, 2016.

The associated North American Industrial Classification System (NAICS) code for this procurement is 531120 with a small business size standard of $27.5M. This acquisition is being procured using full and open competition. Simplified acquisition procedures will be utilized.

On February 4, 2014, the National Institute of Standards and Technology (NIST) announced the formation of the Organization of Scientific Area Committees (OSAC) for Forensic

Science. The OSAC is a collaborative body of approximately 580 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

NIST established the OSAC to strengthen the nation’s use of forensic science by supporting the development and promulgation of forensic science consensus documentary standards and guidelines. The ultimate objective of the OSAC is to create a sustainable organizational infrastructure that produces consensus documentary standards and guidelines to improve quality and consistency of work in the forensic science community.

OSAC-approved standards will make up the OSAC Registry of Approved Standards. OSAC-approved guidelines will make up the OSAC Registry of Approved Guidelines. The registries will be freely available.

The OSAC is made up of 34 OSAC units, which includes 25 Subcommittees, 5 Scientific Area

Committees (SAC), 3 Resource Committees (RC) and the Forensic Science Standards Board

(FSSB).

The Contractor shall provide all required meeting space and services required to the following NIST-sponsored OSAC meetings.

Responsible quoters shall provide a quotation for all of the following line items.

LINE ITEM 0001 – Quantity 1 Job, The Contractor shall provide all required meeting space and services required to host a NIST-sponsored OSAC meeting on either April 3-7, 2017

(first date, preferred, up to 560 total attendees); OR April 17-21, 2017 (second date, up to 560 total attendees), in accordance with the statement of work.

PAYMENT SCHEDULE

Partial payments shall not be authorized. Proper invoices shall be approved for payment if all services required to be completed have been successfully completed. Invoices will not be approved for payment if services are pending or outstanding.

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LIST OF ATTACHMENTS

Attachment I – Statement of Work

EVALUATION CRITERIA AND BASIS FOR AWARD

The Government intends to award a purchase order, resulting from this solicitation to the responsible quoter whose quotation, conforming to the solicitation, results in the best value to the Government, price and other factors considered.

The following will be used to evaluate quotations:

Technical Capability

Experience

Past Performance

Price

Technical Capability, Experience, and Past Performance, when combined, shall be equal in importance to price.

TECHNICAL CAPABILITY

Technical capability shall be evaluated to determine the Contractor’s ability to meet all requirements of the statement of work for the meetings being quoted. Documentation will be evaluated to determine whether or not all requirements of the statement of work are met for the meeting or meetings the Contractor is quoting.

In determining best value, preference shall be given for quoters who can provide the required meeting space and services required to host a NIST-sponsored OSAC meeting on

April 3-7, 2017.

EXPERIENCE

Experience shall be evaluated to determine the degree of and relevance of experience the

Contractor possesses with respect to meeting support including scheduling, facilitating, trouble shooting problems, and working with the Government and/or other large organizations to provide all levels of support for meetings.

PAST PERFORMANCE

Evaluation of Past Performance shall be based on the references provided and/or the quoter’s recent and relevant procurement history with NIST, its’ affiliates, and/or other relevant references, including Triple A (AAA). Past performance evaluation shall determine the overall quality of the services and/or end products provided by the

Contractor. Quoters with no relevant past performance shall receive a neutral rating.

In determining best value, stronger consideration shall be given to past performance.

Higher than satisfactory past performance ratings and/or higher than three star ratings from Triple A (AAA) are preferred.

PRICE

Price shall be evaluated for all quoters whose quotations are determined technically acceptable. Price will be evaluated to determine that the total price is consistent with the technical portion of the quotation, that all quoted lodging rates are in accordance with Government per diem for the Contractor’s geographic area, and is a fair and reasonable overall price to the Government.

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REQUIRED SUBMISSIONS

All quoters shall submit the following within their quotation:

1. For the purpose of evaluation of Technical Capability, the technical quotation must include:

-Documentation which clearly demonstrates that the quoter can perform and meet all requirements for each quoted meeting. Documentation may include, but is not limited to information on room blocks, hotel literature & brochures, information cut sheets, facility maps, list of available audio-video equipment and a description of parking facilities.

-If the prime Contractor is proposing a subcontractor and/or consultant(s) to perform any of the requirements identified in the statement of work, documentation which shows that the prime Contractor and the proposed subcontractor have an agreement which confirms that the subcontractor/consultant has agreed to work with the prime contractor to perform the work the subcontractor/consultant has been proposed to perform.

2. For the purpose evaluation of Experience, the quotation must include:

-Descriptions of projects the quoter including any proposed subcontractor(s)/ consultants, as applicable, have performed in the past three years that demonstrate experience with meeting support including scheduling, facilitating, trouble shooting problems, and working with the Government and/or other large organizations to provide all levels of support for meetings. Project descriptions must include the name of the program, the name of the federal agency or company, and the actual tasks performed by the Contractor. Documentation must be directly related to the project being described.

3. For the purpose of evaluation of Past Performance, the technical quotation must include:

Recent and relevant past performance references for relevant contracts over the past three years with Federal, State, or Local Governments, and/or commercial customers. The list of references shall include, at a minimum:

The name of the company or organization and the reference contact person;

The telephone number and email address of the reference contact person;

The contract or grant number;

The amount of the contract;

The address and telephone number of the Contracting Officer, if applicable;

Problems encountered (if applicable) and corrective actions taken to resolve the problems;

Ratings from Triple A (AAA) within the last three years.

If a subcontractor is proposed, quoters must provide past performance references for themselves as well as subcontractors.

Past performance must be addressed by the Contractor. If the Contractor has no recent and/or relevant past performance performing the required work, the quotation must so state.

4. For the purpose of evaluation of Price:

A firm-fixed price, F.O.B. Destination price quotation for each quoted meeting. The price quotation must clearly show the lodging rate that will be extended to meeting attendees.

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5. This is an Open-Market Combined Synopsis/Solicitation for a rental of meeting room space, as defined herein.

The Government intends to award a purchase order as a result of this Combined

Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

a. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

b. The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:”

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement IS NOT being conducted under the GSA Federal Supply

Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation;

6. The Dun and Bradstreet Number (DUNS number) for the quoter’s active System for

Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award;

7. Quoters shall include a completed copy of the attached provision, “Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under

Any Federal Law (Class Deviation) (March 2015)” with their quotation.

DUE DATE FOR QUOTATIONS

E-mail quotations are required. All quotations must be submitted via e-mail to Carol A.

Wood, Contract Specialist at Carol.wood@Nist.gov. FAX quotations will not be accepted.

Submission must be received not later than 3:30 p.m. Eastern Time on August 18, 2016.

A quotation shall be considered received when it is received in the electronic inbox of

Carol Wood not later than the date and time identified herein.

Questions: All questions regarding this notice must be submitted via e-mail to carol.wood@nist.gov not later than close of business on August 12, 2016.

LIST OF ATTACHMENTS

Attachment I – Statement of Work

PROVISIONS AND CLAUSES

The full text of a Federal Acquisition Regulation (FAR) provision or clause may be accessed electronically at www.acquisition.gov.

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The following FAR provisions apply to this acquisition:

52.204-7, System for Award Management

52.204-16, Commercial and Government Entity Code Reporting

52.204-17, Ownership or Control of Offeror

52.212-1, Instructions to Offerors—Commercial Items

52.212-3, Offeror’s Representations and Certifications-Commercial Items

52.225-25, Prohibition on Contracting with Entities Engaging in Sanctioned Activities

Relating to Iran

In accordance with FAR 52.212-3 Offeror Representations and Certifications – Commercial

Items, quoters must complete annual representations and certifications on-line at www.SAM.Gov. If paragraph (j) of the provision applies, a written submission is required.

The following FAR clauses apply to this acquisition:

52.204-13 System for Award Management Maintenance

52.209-7, Information Regarding Responsibility Matters

52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

52.204-18, Commercial and Government Entity Code Maintenance

52.212-4 Contract Terms and Conditions—Commercial Items

52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive

Orders—Commercial Items (MAR 2015) including sub-paragraphs: (checked clauses are applicable to this solicitation)

_XX_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government __ (2) 52.203-13, Contractor Code of Business Ethics and Conduct

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

XX (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment.

_XX_ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters.

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award.

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns

__ (ii) Alternate I (JAN 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

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__ (16) 52.219-8, Utilization of Small Business Concerns

__ (17)(i) 52.219-9, Small Business Subcontracting Plan

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Oct 2014) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders

__ (19) 52.219-14, Limitations on Subcontracting

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside

_XX_ (22) 52.219-28, Post Award Small Business Program Rerepresentation

__ (23) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned

Small Business (EDWOSB) Concerns

__ (24) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns

Eligible Under the WOSB Program

XX__ (25) 52.222-3, Convict Labor (June 2003)

XX__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies

XX__ (27) 52.222-21, Prohibition of Segregated Facilities

XX__ (28) 52.222-26, Equal Opportunity

XX__ (29) 52.222-35, Equal Opportunity for Veterans

XX__ (30) 52.222-36, Equal Opportunity for Workers with Disabilities

XX__ (31) 52.222-37, Employment Reports on Veterans

XX__ (32) 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act

_XX_ (33)(i) 52.222-50, Combating Trafficking in Persons

__ (ii) Alternate I (Mar 2015) of 52.222-50

__ (34) 52.222-54, Employment Eligibility Verification (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–

Designated Items (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (36)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment

__ (ii) Alternate I.

__ (37)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions

__ (ii) Alternate I

__ (38) 52.223-15, Energy Efficiency in Energy-Consuming Products

__ (39)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products

__ (ii) Alternate I (Jun 2014) of 52.223-16.

XX__ (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While

Driving

__ (41) 52.225-1, Buy American-Supplies

_ (42)(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act

__ (ii) Alternate I

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__ (iii) Alternate II

__ (iv) Alternate III

__ (43) 52.225-5, Trade Agreements

XX__ (44) 52.225-13, Restrictions on Certain Foreign Purchases

__ (45) 52.225-26, Contractors Performing Private Security Functions Outside the

United States

__ (46) 52.226-4, Notice of Disaster or Emergency Area Set-Aside

__ (47) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area

__ (48) 52.232-29, Terms for Financing of Purchases of Commercial Items

__ (49) 52.232-30, Installment Payments for Commercial Items

XX__ (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management

__ (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award

Management

__ (52) 52.232-36, Payment by Third Party

__ (53) 52.239-1, Privacy or Security Safeguards

__ (54)(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels

__ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements

52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements

52.232-39 Unenforceability of Unauthorized Obligations

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

52.233-4 Applicable Law for Breach of Contract Claim

52.237-2 Protection of Government Buildings, Equipment, and Vegetation

52.247-34 FOB Destination

52.252-2 Clauses Incorporated by Reference

The following U.S. Department of Commerce Acquisition Regulation (CAR) provisions and clauses apply to this procurement. The full text of a CAR provision or clause may be accessed electronically at www.acquisition.gov. Reference Supplemental Regulations, U.S.

Department of Commerce.

1352.201-70 CONTRACTING OFFICER'S AUTHORITY

1352.207-71 CONTRACTING OFFICER’S REPRESENTATIVE

1352.209-73 COMPLIANCE WITH THE LAWS

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS

1352.233-70 AGENCY PROTESTS (APR 2010)

(a) An agency protest may be filed with either: (1) the contracting officer, or (2) at a level above the contracting officer, with the appropriate agency Protest Decision

Authority. See 64 Fed. Reg. 16,651 (April 6, 1999)

(b) Agency protests filed with the Contracting Officer shall be sent to the following address:

NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: ANDREA PAREKH, CONTRACTING OFFICER

100 Bureau Drive, MS 1640

Gaithersburg, MD 20899

(c) Agency protests filed with the agency Protest Decision Authority shall be sent to the following address: NIST/ACQUISITION MANAGEMENT DIVISION

ATTN: HEAD OF THE CONTRACTING OFFICE (HCO)

100 Bureau Drive, MS 1640

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Gaithersburg, MD 20899

(d) A complete copy of all agency protests, including all attachments, shall be served upon the Contract Law Division of the Office of the General Counsel within one day of filing a protest with either the Contracting Officer or the Protest Decision Authority.

(e) Service upon the Contract Law Division shall be made as follows:

U.S. Department of Commerce

Office of the General Counsel

Chief, Contract Law Division

Room 5893

Herbert C. Hoover Building

14th Street and Constitution Avenue, N.W.

Washington, D.C. 20230.

FAX: (202) 482-5858

1352.246-70 PLACE OF ACCEPTANCE

NIST LOCAL 04: BILLING INSTRUCTIONS

(a) NIST prefers electronic Invoice/Voucher submissions and they should be emailed to

INVOICE@NIST.GOV.

(b) Each Invoice or Voucher submitted shall include the following: (1) Contract Number.

(2) Contractor Name and Address. (3) Date of Invoice. (4) Invoice Number. (5) Amount of

Invoice and Cumulative Amount Invoiced to-date. (6) Contract Line Item Number (CLIN). (7)

Description, Quantity, Unit of Measure, Unit Price, and Extended Price of

Supplies/Services Delivered. (8) Prompt Payment Discount Terms, if Offered. (9) Any other information or documentation required by the contract.

(c) In the event electronic submissions are not used, The Contractor shall submit an original invoice or voucher in accordance with the payment provisions of this contract to:

NIST: Accounts Payable Office

100 Bureau Drive, Mail Stop 1621

Gaithersburg, MD 20899-1621

(End of clause)

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony

Conviction Under Any Federal Law (Class Deviation) (March 2015)

(1) In accordance with Sections 744 and 745 of Division E, Title VII, of the

Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by the Consolidated and Further Continuing Appropriations Act, 2015 funding may be used to enter into a contract with any corporation that-

(a) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where an awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the

Government, or

(b) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) The Offeror represents that, as of the date of this offer -

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(a) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(b) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision)

. 2 REVISED Statement of Work

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Statement of Work

On February 4, 2014, the National Institute of Standards and Technology (NIST) announced the formation of the Organization of Scientific Area Committees (OSAC). The OSAC is a collaborative body of approximately 560 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

NIST established the OSAC to strengthen the nation’s use of forensic science by supporting the development and promulgation of forensic science consensus documentary standards and guidelines. The ultimate objective of the OSAC is to create a sustainable organizational infrastructure that produces consensus documentary standards and guidelines to improve quality and consistency of work in the forensic science community.

OSAC-approved standards will make up the OSAC Registry of Approved Standards. OSAC-approved guidelines will make up the OSAC Registry of Approved Guidelines. The registries will be freely available.

The OSAC is made up of 34 OSAC units, which includes 25 Subcommittees, 5 Scientific Area

Committees (SAC), 3 Resource Committees (RC) and the Forensic Science Standards Board

(FSSB).

The Contractor shall provide all required meeting space and services required to host a NIST-sponsored OSAC meeting on either:

1. April 3-7, 2017 (first date, preferred, up to 560 total attendees) OR

2. April 17-21, 2017 (second date, up to 560 total attendees)

General Requirements

-No registration fees shall be charged to attendees to participate in any of the above referenced meetings;

-The Contractor shall prepare conference rooms, and prepare and supply audio-visual (A/V) equipment and services for each meeting as noted in the Meeting Space Requirements for each meeting;

-The Contractor must provide an onsite coordinator that possesses experience with large-scale meetings (over 200 attendees) consisting of multiple concurrent activities and breakout sessions;

-The Contractor shall not supply food or beverages for any meeting;

-Meeting sites must have onsite support available to answer questions and resolve issues that arise during the meetings, troubleshoot internet access issues, and provide direction to meeting attendees with respect to the location of various meeting spaces;

-The Contractor shall provide wireless internet connection log-in/passwords for each attendee to use during each meeting for which they are in attendance;

-The Contractor shall have sufficient meeting signage and direction for all of the meeting rooms. Signage shall be digital and/or not smaller than 11” x 17” per sign.

Signage must identify the name of the OSAC Unit for each conference room;

-The facility shall have available dining/restaurant options either on-site or within a short walking distance so that attendees can take breaks and return to the conference within 30-minute intervals;

-For all days of all conferences, suitable space for attendee check-in and conference registration must be made available so that the conference registration desk can be

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conducted separately from hotel check-in. Contractor staff must direct attendees to the

OSAC registration table where participants will receive OSAC meeting materials and name badges;

-The Government will provide all call-in numbers and access codes for conference calls;

-The Contractor shall ensure that a mechanism is put in place so that individual travelers can make lodging reservations for the meeting that they are required to attend;

-The venue must meet the Hotel and Motel Fire Safety Act of 1990 (Pub. L. No.101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997);

-The venue must consist of one site location to accommodate all requirements;

-The venue must not be a casino property;

-In the event an unplanned emergency or weather causes NIST to be unable to hold any of the meetings during the period indicated, NIST shall coordinate with the Contractor to reschedule the meeting not later than 60 days after notice of reschedule at no charge or penalty to the Government. The Contractor shall provide alternate dates in the event of hazardous weather, which will be subject to negotiation with the Contracting Officer’s

Representative (COR) and the Contracting Officer (CO);

-Sleeping room blocks have been calculated for each meeting based upon historical information and the percentage of membership that is reasonably expected to attend.

Sleeping room numbers are not guaranteed;

-There will be no registration fees charged to supported travelers to cover materials, food or beverages to participate in the event. The Contractor shall be responsible for preparing conference rooms and supplying AV equipment and services for each day as noted in the meeting space and A/V requirements;

-The facility must have onsite support that will be periodically available to answer questions and resolve issues that arise during the meetings. The Contractor shall provide wireless Internet connection log-in/passwords for each attendee to use during their meeting, and be available at registration to troubleshoot Internet access issues;

-The Contractor shall have sufficient meeting signage and direction for all of the meeting rooms. Signage should include large custom signage on easels, and color-coded door signs for meeting rooms;

-Participants shall be billed separately if they request any additional lodging or meals;

-Contractor must attend, at minimum, one planning meeting at the site location, and hold follow-up teleconferences as needed to keep NIST apprised of status.

Specific Performance Requirements

The facility shall be located within Loudon County, VA or Orange County, FL, within

30 miles of a major airport, and be able to accommodate the meeting rooms, sleeping rooms, and AV requirements detailed in the meeting space and A/V requirements. Overall, the facility shall support meetings for the 34 OSAC units that occur during April 3-7, 2017 or April 17-21, along with 3 additional rooms for training and other ad hoc meeting needs, with up to 560 total attendees. The facility is responsible for maintaining accurate records of project activities.

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The facility shall provide conference/meeting space to accommodate the number of meeting rooms and attendees listed in the meeting space and A/V requirements below. At peak, the facility must have 37 concurrent breakout rooms hosting 560 participants, as well as five smaller task group rooms.

The facility shall provide accommodations (sleeping rooms) for sponsored overnight attendees described in the meeting space and A/V requirements below that is within or below current government per diem rate (between $97/night or $110/night) or less depending on the geographic location of Loudon County, VA or Orange County, FL. At peak, the facility must house 560 overnight guests.

The facility shall have sufficient available dining/restaurant options onsite so attendees can take breaks and return to the conference within 30 minutes. At peak, the facility shall have approximately 560 diners seeking meals at one time.

The facility shall provide audio visual support, wireless internet access (include one high speed Internet connection per each of the 37 rooms), and signage to accommodate the number of attendees detailed in the meeting space and A/V requirements below. At peak, the facility shall be responsible for providing AV equipment/services in 37 concurrent breakout rooms and wireless internet capability for 560 participants.

Each OSAC unit’s meeting room must be equipped with a conference phone connected to a working telephone line, projector, screen, minimum of 4 power strips, and one microphone if room acoustics require. The Government will provide a separate conference number and pin to attendees for calls.

Task 1. Meeting Space and Audio-Visual (A/V) for OSAC Subcommittee Meeting

The facility shall provide meeting space with up to 37 concurrent breakout sessions, for up to 560 attendees, five smaller task group rooms, and lodging for up to 560 attendees and have reasonable nearby dining options available, with options that are at or below per diem for meals and incidentals.

1. Day 0 (April 2nd or April 16th)– Travel day. No meeting rooms required.

2. Day 1 – One FSSB Meeting from 8:30 AM – 6:00 PM for up to 20 attendees in single room with a 20 seat U-shaped configuration and 10 additional chairs (classroom style) in the back of the room for observers.

3. Day 2– Opening Plenary with space for up to 560 individuals in a single room from

8:30 – 10:00 and then 10:00 AM – 8:00 PM break out into 37 concurrent meeting rooms for committees. Also require five very small task group rooms for 10 or less attendees (no

AV in very small rooms).

4. Day 3 –8:30 AM - 8:00 PM. Break out into 37 concurrent meeting rooms for committees

(as well as room for a handful of observers). Also require five very small task group rooms for 10 or less individuals (no AV in very small rooms).

5. Day 4 – 8:30 AM - 8:00 PM. Break out into 37 concurrent meeting rooms for committees (as well as room for a handful of observers). Also require five very small task group rooms for 10 or less individuals (no AV in very small rooms).

6. Day 5 – 8:30 AM – 1:00 PM. Break out into 37 concurrent meeting rooms. Also require five very small task group rooms for 10 or less individuals (no AV in very small rooms).

Also require one separate room for attendee luggage storage if the hotel cannot accommodate this as part of its routine operations.

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7. The 37 breakout meeting rooms must be conference or U-shaped and include up to ten additional chairs (classroom style) in the back of the room for observers.

Size of the 37 breakout rooms shall be as follows:

-Four rooms must fit up to 15 attendees at the U;

-Ten rooms must fit up to 20 attendees at the U; and

-23 rooms must fit up to 25 attendees at the U.

The five smaller task group rooms must fit up to 10 people.

8. For all days of the conference, starting on Day 0, suitable space for attendee check-in and conference registration must be made available so that the conference registration desk can be conducted separately from hotel check-in.

9. Each OSAC unit’s meeting room, except for the rooms designated as “very small” rooms, must be equipped with one high speed internet connection, conference telephone, projector, screen, minimum of four power strips, and one microphone if room acoustics require.

10. Opening plenary may be theatre or classroom and shall include a projector, screen, podium, podium microphone, and stationary microphone for audience questions. Plenary must have an onsite A/V technician available for testing and other support from 7:30 AM to

10:00 AM.

Task 2: Conference Lodging/Sleeping Rooms Schedule

Attendees will register directly with the Contractor to reserve lodging at the hotel.

The Contractor shall provide the Contracting Officer’s Representative with a weekly update of the names of the individuals who have booked a sleeping room for the meeting beginning one week after award through March 27, 2017. Registration for overnight guests must be kept open until March 27, 2017.

Day Date Room Type Occupant # Rooms*(max)

Day 0 2 Apr 2017 or 16 Apr

Standard** 1 20

Day 1 3 Apr 2017 or 17 Apr

Standard 1 560

Day 2 4 Apr 2017 or 18 Apr

Standard 1 560

Day 3 5 Apr 2017 or 19 April

Standard 1 560

Day 4 6 Apr 2017 or 20 Apr

Standard 1 560

Day 5 7 Apr 2017 or 21 Apr

Standard 1 14

*If meeting location is in Loudon County, VA, the maximum number of sleeping rooms for

Monday-Thursday shall reduce to 500 due to a large number of local travelers.

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**A “standard” room has a bed, desk/work area, individual bath/toilet, television, chair, and closet area. All rooms should include telephone, alarm clock/radio, and high speed wireless Internet access.

PERIOD OF PERFORMANCE

The period of performance shall be from the date of award through April 30, 2017.

DELIVERABLES

-Daily updates

Due Date: Weekly beginning one week after the date of award through March 27, 2017

-Provide all requirements for OSAC Meeting

Due Date: Either April 3-7, 2017 or April 16-21, 2017.

Descript: The above referenced solicitation is hereby amended to incorporate revised versions of the combined synopsis/solicitation and statement of work to correct the meeting dates on all documents.

The combined synopsis/solicitation and statement of work have been amended to correct the meeting dates as ...See Continuation Page

100 BUREAU DRIVE STOP 1640

BUILDING 301 ROOM B129

GAITHERSBURG MD 20899-1640