Statement_of_Work.pdf

STATEMENT OF WORK

Disposal of Chemical Waste (Hazardous and Non-Hazardous) and

Emergency Response Support Services

National Institute of Standards and Technology, Gaithersburg, Maryland Site

I. BACKGROUND

The National Institute of Standards and Technology (NIST) is an agency of the U.S. Department of Commerce. NIST is a physical science laboratory facility located in Gaithersburg, Maryland.

NIST’s mission is to promote U.S. innovation and industrial competitiveness by advancing measurement science, standards, and technology in ways that enhance economic security and improve our quality of life. The NIST-Gaithersburg Site occupies almost 600 acres and includes over 60 Buildings and over 1000 research laboratories.

NIST is a large-quantity generator of hazardous waste as designated by the U.S. Environmental Protection Agency (EPA) and the Maryland Department of the Environment. NIST’s EPA Generator ID number is MD5131531811. NIST’s waste chemicals generally consist of spent or surplus laboratory chemicals (e.g., non-halogenated solvents, halogenated solvents, and acids), used oils, machining coolants, grinding coolants, paint shop waste, batteries, polychlorinated biphenyl capacitors and transformers, and mercury contaminated items

NIST does not own or operate an EPA permitted Treatment, Storage, Disposal or Recycling Facility (TSDRF). NIST is not an EPA Part A or B TSDRF. NIST operates a waste management facility (Building 312) that serves as an interim, containerized, storage area for hazardous and nonhazardous waste chemicals. The accumulation period at Building 312 does not exceed 90 days for hazardous wastes.

The Environmental Management Group (EMG) at NIST Gaithersburg is responsible for hazardous waste management. The NIST EMG requires a licensed/permitted contractor to transport wastes, and perform the functions of treatment, storage, disposal and recycling at the contractor’s facilities in accordance with applicable local, state, federal codes, statutes, and regulations.

II. DEFINITIONS AND ACRONYMS

NIST: National Institute of Standards and Technology SOW: Performance Work Statement CFR: Code of Federal Regulations COMAR: Code of Maryland Regulations COR: Contracting Officer’s Representative DOT: Department of Transportation EPA: Environmental Protection Agency LEPC: Local Emergency Planning Committee NRC: National Response Center OSHA: Occupational Safety and Health Administration

SERC: State Emergency Response Commission TSDRF: Treatment, Storage, Disposal or Recycling Facility Bulking: Combining small quantities of compatible chemicals into a larger container (i.e. a

55 gallon drum).

Lab Pack: Compatible chemical wastes, in their original containers, that are packed into a larger container (i.e. a 55 gallon drum) and separated by an absorbing medium.

III. GENERAL DESCRIPTION OF WASTES GENERATED AT THE NIST

GAITHERSBURG, MARYLAND SITE

NIST’s typical chemical wastes include, but are not necessarily limited to:

• Halogenated hydrocarbons and derivatives such as Trichloroethylene, Dichloromethane, Chloroform, Chlorobenzene, and Tetrachloroethylene.

• Non-halogenated hydrocarbons and derivatives, such as Methanol, Ethanol, Acetone, Cyclohexane, Acetonitrile, Toluene, Benzene, and Tetrahydrofuran.

• Polychlorinated biphenyls (PCBs) including PCB fluorescent lighting ballasts, PCB containing chemicals, PCB contaminated transformer oils, PCB contaminated solvents, and PCB contaminated debris (e.g., rags, spill cleanup absorbents)

• Degreasing solutions including, 1, 1, 1-Trichloroethene, mineral spirits and varsol.

• Electroplating wastes including Cobalt (II) chloride, Cobalt (II) sulfate, Chromium (II) chloride, Phosphoric acid, Boric acid, Nickel sulfamate, and Tin Fluoroborate,

• Inorganic Acids (concentrated, dilute and in mixtures) including Hydrochloric, Sulfuric, Hydrofluoric, Nitric, Perchloric, Chromic, Fluoroboric, and Hydrobromic.

• Inorganic Bases (concentrated, dilute and in mixtures), including Ammonium Hydroxide.

Calcium Carbonate and Sodium Hydroxide.

• Organic Bases, including Aniline and Dimethylamine,

• Mercury contaminated materials including broken mercury thermometers, emptied mercury contaminated bottles, vacuum lines, glassware, manometers, barometers, mercury light bulbs, mercury switches, mercury thermostats and mercury electrical apparatus.

• Paint shop wastes, including mixtures of paint (water based, alcohol, or oil-based paints) with varsol, paint thinners, paint strippers, paint pigments,

• Machining Coolant Mixtures and Grinding Coolant Mixtures

• Machining Oils and Lubricants,

• Batteries, including Lead-acid, Lithium, Nickel-Cadmium, Mercury, and Silver.

• Compressed Gas Cylinders that may contain non-regulated, regulated, hazardous, and/or acutely hazardous gasses.

• Used oils, including both Specification used oils, [inc. vacuum pump oils, motor oils, transformer oils] and Off-Specification used oils, [i.e., contaminated vacuum pump oils;

contaminated transformer oils; petroleum spill “clean-up” residues; “clean-out” of oil-water separators; and spent Freon-chiller compressor oils.]

• Lab pack chemicals, NIST user-generated chemicals and vendor supplied chemicals.

• Metals including lead, cadmium, sodium and potassium

• Other miscellaneous chemicals/articles, including recyclables, empty drums and containers, spent filters, and antifreeze.

IV. CONTRACTOR AND PERSONNEL MINIMUM CRITERIA

1. The contractor shall demonstrate a minimum of 5 years of experience accumulating, characterizing, labeling, packing, manifesting and disposing of hazardous waste similar to NIST’s.

2. Key Personnel: The proposed Hazardous Waste Chemist and a backup Hazardous Waste Chemist shall each demonstrate no less than 5 years of experience accumulating, characterizing, labeling, packing, manifesting and disposing of hazardous waste similar to the hazardous waste types identified in Section III of this SOW. The proposed Project Manager shall demonstrate no less than 5 years of experience managing and overseeing performance involving accumulating, characterizing, labeling, packing, manifesting and disposing of hazardous waste similar to the hazardous waste types identified in Section III of this SOW

3. All contractor staff working on the NIST Site shall be trained in accordance with OSHA

1910 HAZWOPER.

4. All Hazardous Waste Chemists shall be trained in accordance with DOT 49 CFR for Hazardous Material Shipment.

5. All transportation drivers shall be trained and commercially licensed for Hazardous Material Transport in accordance with the 49 CFR.

6. The contractor shall have an office within a 50 mile radius of the NIST-Gaithersburg Site. The office shall have been established for at least one year prior to the award date of this contract and be fully staffed and equipped to complete all tasks described in this

SOW.

V. APPLICABLE REGULATIONS AND NIST REQUIREMENTS

NIST requires strict compliance with all local, state [Maryland Department of the Environment- Code of Maryland Regulations (COMAR)], and federal [e.g., DOT, EPA, OSHA] regulations.

The contractor shall obtain, maintain, and comply with all relevant, applicable, and appropriate regulations. In addition to the regulations discussed above, the Contractor shall comply with all NIST Safety and Environmental Programs and the NIST Gaithersburg Hazardous Waste Management Plan.

The Contractor shall be familiar with the NIST Environmental Policy and the Objectives of the NIST Environmental Management System (See the NIST external web site at:

http://www.nist.gov/admin/ems_external/index.shtml)

The Contractor shall comply with OSHA’s hazardous waste regulations promulgated under 29 CFR 1910.120 (Hazardous Waste Operations and Emergency Response).

The Contractor shall meet or exceed the requirements of Code of Federal Regulations (CFR) 49 Part § 387— Minimum Levels of Financial Responsibility for Motor Carriers, including but not limited to CFR 49 Part § 387.7—Financial Responsibility Required.

REFERENCE: http://www.ecfr.gov/cgi-bin/text-idx?gp=&SID=83eb8a9ec6be826e7f935b5b386b7fd7&mc=true&tpl=/ecfrbrowse/Title49/49CIII subchapB.tp The Contractor shall meet or exceed the requirements of -Code of Maryland Regulations

(COMAR) 26.13.04—Standards Applicable to Transporters of Hazardous Waste, including but not limited to COMAR 26.13.04.01 (Liability insurance coverage and minimum insurance requirements, corresponding to CFR 49 Part § 387.7) and COMAR 26.13.04.04 (Bonding requirements).

REFERENCE:

http://www.dsd.state.md.us/COMAR/subtitle_chapters/26_Chapters.aspx#Subtitle13 -The Contractor shall only use currently permitted EPA Part A or Part B Treatment, Storage, Disposal (Recycling) facilities (TSDRFs) for hazardous waste disposal.

The Contractor shall meet or exceed all statutory and regulatory management obligations specified by the DOT regulations (49 CFR including compliance with HM-181 Hazardous Materials Uniform Transportation Safety Act) pertaining to acutely-hazardous, hazardous, regulated and non-regulated materials, substances, and wastes including, but not necessarily limited to:

1. Performing and documenting drop or leak testing,

2. Packaging,

3. Hazard classification, marking, labeling, and placarding

4. Handling, segregation, and bulking

5. Packaging, drumming, and over packing,

6. Filling out shipping papers and incident reporting,

7. DOT transporting,

8. Disposing of NIST-generated acutely-hazardous and hazardous, regulated wastes, and other “non-regulated” wastes.

Guidelines outlined in the Compressed Gas Association, Inc. Pamphlet# P1: Safe Handling of Compressed Gases in Containers and the NIST Compressed Gas Safety Program shall be strictly followed.

Minimum Acceptable Quality. One hundred percent (100%) compliance with stated rules and regulations is required.

VI. CONTRACTOR SPECIFIC TASKS

The Contractor shall furnish all labor, materials, equipment, and transportation required to complete the tasks described in this SOW including:

a. Picking up wastes from NIST laboratories on a weekly basis and transporting the wastes to Building 312,

b. Classifying, segregating, lab packing, bulking, labeling and packaging wastes on the same day as the weekly pick-up,

c. Loading and securing the wastes for transport,

d. Properly manifesting all wastes,

e. Transporting and properly disposing of acutely-hazardous, hazardous, regulated and non-regulated ( as defined in 40 CFR) waste from the NIST Gaithersburg, Maryland site,

f. Providing the Contracting Officer’s Representative (COR) with all completed manifests and certificates of destruction or recycling.

g. Maintaining access to a fleet of specialized vehicles (e.g., Turbo-vac style vacuum truck capable of hauling hazardous waste; and, backhoes/excavators, dump trucks, tractor trailers, roll offs and other vehicles capable of hauling hazardous waste) capable of meeting NIST’s requirements, including prompt access to emergency equipment sufficient to ensure compliance with the required four (4) hour emergency response time.

Specific tasks are described in greater detail below:

1. Health and Safety and Emergency Response The health and safety of NIST employees and our Contractor’s employees is a priority. The Contractor shall prepare a “Health and Safety Plan” specifically tailored to this SOW. The Health and Safety Plan shall specify the standard procedures to be implemented in the performance of the purchase order to ensure that tasks are conducted in a safe manner.

Accidents involving hazardous materials require quick action to prevent fire, explosion, injury, or death. The Contractor shall develop an “Emergency Response Plan” specifically addressing procedures that will be followed by all Contractor personnel.

In the event of an accident, inadvertent spill, chemical reaction, or fire, which results in the release of hazardous and/or regulated materials, the Contractor shall notify the NIST Fire Department (301-975-2222) and the Environmental Management Group (301-975-5375 option

3) immediately

In the event of an accident or spill of NIST waste during transportation, the contractor shall immediately notify the NIST Environmental Management Group (EMG) at 301-975-5375 option 3 and after hours numbers provided by the EMG. In Maryland, a transporter that spills hazardous waste shall immediately notify, (if the spill meets the reportable quantities listed in 40 CFR 302) , the National Response Center at 800-424-8802 and the Maryland Department of the Environment within one hour at: (410) 974-3551 or 866-633-4686. A follow-up written report to MDE is required within 30 days.

2. Security Plan The Contractor shall take all reasonable precautions to ensure that the security of all NIST personnel, research programs, facilities, property, data, records, and materials are not jeopardized by contract operations.

Wastes and hazardous chemicals under the control of the Contractor shall be properly secured at all times. Under no circumstances shall carts or vehicles containing chemicals be left unattended.

All waste chemicals shall be transported to bldg. 312 and properly secured and segregated prior to leaving the area for the day.

The Contractor shall prepare a Security Plan in accordance with 49 CFR 172 Subpart I.

3. Waste Bulking Procedures When combining small quantities of compatible solvents into 55-gallon drums (bulking), the Contractor shall:

a. Review and evaluate all organic solvents and solvent mixtures received in individual containers to ensure that the solvents (i) would be compatible when mixed and (ii) will meet the waste profile sheet for that waste stream. Based on information provided by the researcher and any tests performed by the Contractor, the Contractor shall determine what waste solvents can be safely consolidated. No wastes regulated by EPA as acutely hazardous wastes shall be bulked in drums.

b. At least three weeks prior to shipments, the Contractor shall collect a composite sample from all of the bulked solvent or oil drum(s). This analysis shall represent the waste stream characterized to meet the requirements of the profile sheet to transport and dispose of the waste. The type of analysis performed will be determined by the COR prior to being conducted but shall contain a minimum of a PCB (polychlorinated biphenyls) analysis and shall be billed by line item cost. NIST uses process knowledge as provided by the researchers on the waste forms to characterize the waste streams. If a composite sample comes back off specification, individual samples of each drum shall be taken by the Contractor and sent out for analysis prior to shipment. Once the results come back, any suspect drums will be referred back to the container log sheets to help determine where the source of the off specification occurred.

c. The Contractor shall maintain records of the bulked waste, to include the waste forms prepared by the researchers and a list of all chemicals, their approximate volume(s), and concentration that were consolidated from the original container into the drum. The Contractor shall use full chemical names when describing the contents of the bulked drums. Trade names shall only be used as an alternate name. The Contractor shall prepare waste contents sheets for each drum and related waste profile sheets.

d. As required by the COR, the Contractor shall perform sample collection and arrange for subsequent analysis for any wastes, which require additional analyses for disposal or to establish waste profile sheets.

4. Lab Packs

With regard to laboratory or lab-pack chemicals, the Contractor shall utilize packaging and handling methods which meet or exceed current EPA, OSHA, and DOT regulations, including hazard class segregation.

5. Disposal Documentation/Manifests The Contractor shall obtain and prepare all current, required documentation to legally transport, store, treat, recycle, and properly dispose of NIST waste (e.g., hazardous waste manifests, continuation sheets, waste analysis or characterization forms, profile sheets, profile addendums, land ban disposal restriction notification/certification forms, packing slips, permits, and licenses).

A current Uniform Hazardous Waste Manifest Form [U.S. EPA Form 8700-22 and 8700-22A (continuation sheet)] shall be used by the Contractor who transports or offers for transportation of acutely hazardous, hazardous and/or regulated waste for off-site treatment, storage, disposal, or recycling. All NIST wastes regulated under the EPA Land Disposal Restrictions or Notifications (40 CFR 268) shall be managed and all applicable forms, notifications shall be completed, in accordance with all applicable land disposal restrictions, prior to removal from the NIST campus. In addition, as outlined in 40 CFR 268.48, Table UTS-Universal Treatment Standards, all applicable NIST chemical wastes shall be treated in accordance with the Universal Treatment Standards [Note: The waste shall be treated using the technology specified (typically for the F, K, U, and P-listed wastes) or an equivalent treatment technology approved by the EPA.] When wastes with different treatment standards for a constituent of concern are combined for treatment, the treatment residue shall meet the most stringent treatment standard for the constituent of concern].

The Contractor shall provide an administrative tracking network to clearly document the movement of NIST’s waste manifested from the NIST campus until their final regulatory disposition, i.e., furnishing NIST with either Certificates of Disposal or Certificates of Recycling as applicable. Certificates of Disposal and Certificates of Recycling specifically traceable to NIST’s manifested shipments are to indicate NIST container information, method of disposal, date of disposal and the location, i.e., firm, city, state of treatment/disposal/recycling. Certificates of Disposal and Certificates of Recycling are to be furnished to NIST as soon as practicable, but not later than six months from the date the waste is removed from NIST.

6. Disposal Options and Priorities NIST’s wastes shall be disposed (at appropriate licensed facilities) using the following methods, in descending order of NIST priority/preference:

a. Recycling, reclamation, or reuse [if both economical/ environmentally sound (highest priority);

b. Incineration;

c. Thermal Destruction/Thermal Treatment such as molten salt pyrolysis, calcination, wet air oxidation and microwave discharge;

d. Treating hazardous wastes:

1. Physical processes--carbon or resin adsorption, distillation, centrifuging, flocculation, sedimentation, reverse osmosis, or ultra-filtration;

2. Chemical processes--solidification, neutralization, ion exchange to remove heavy metals, oxidation, or precipitation;

3. Biological processes--activated sludge treatment to destroy organic compounds, composting of organic-rich wastes, and trickling filters to promote decomposition.

e. Burial in an EPA Part B permitted secure chemical landfill. (lowest NIST priority);

Any one of the disposal methods listed above, or any combination(s) thereof, may be used to render NIST waste a non-hazardous/non-regulated waste or to transform it into a waste that is treatable via other means, i.e., incineration, or thermal destruction.

NIST’s waste minimization policy is to reuse, recover, or recycle if these options are not cost prohibitive or otherwise prohibited (e.g., not environmentally sound or prohibited by regulation).

The following wastes shall be recycled: specification used oils; used oil filters; used tires;

fluorescent light bulbs (containing mercury); used drums; liquid mercury; precious metals.

The following is a list of potential disposal operations which may lead to resource recovery, recycling, reclamation, direct re-use or alternative uses:

1. Use as a fuel (other than in direct incineration) or other means to generate energy.

2. Solvent reclamation/regeneration.

3. Recycling/reclamation of organic substances, which are not used as solvents.

4. Recycling/reclamation of metals and metal compounds.

5. Recycling/reclamation of other inorganic materials.

6. Regeneration of acids or bases.

7. Recovery of components used for pollution abatement.

8. Recovery of components from catalysts.

9. Used oil re-refining or other reuses of previously used oil.

10. Land treatment resulting in benefit to agriculture or ecology.

7. Universal Wastes/Recyclables

The Contractor shall be responsible for the collection and off-site management of the following NIST generated wastes, which are to be managed under the EPA’s Universal Waste Management Rule. Note that facilities recycling universal wastes are subject to the same regulations as any other hazardous waste recycler--Subtitle C of RCRA, i.e., 40 CFR 273):

a. Batteries

b. Pesticides

c. Mercury contaminated equipment

d. Fluorescent Lights (containing mercury)

The Contractor shall be responsible for the collection and off-site management of the following NIST generated wastes which, unless either technically infeasible or price prohibitive, are to be recycled (in accordance with 40 CFR 266):

a. Specification used oils

b. Used Oil Filters

c. Used Tires

d. Used Drums--both “empty” and “non-empty” and which may contain RCRA Subpart

C material, substance, or waste chemical(s)

e. Liquid Mercury

8. Disposal Facility Audits The Contractor shall conduct environmental and technical audits of disposal technologies and facilities used for the completion of this contract to ensure that all NIST’s waste is ultimately disposed of in strict compliance with all federal, state and local requirements.

The Contractor shall provide, based on Contractor’s knowledge and auditing of TSDRF(s), information and recommendations outlining various EPA acceptable disposal, treatment technologies that are acceptable from either a cost and/or technical standpoint.

9. Transportation On designated shipment dates, the Contractor shall transport NIST’s chemical wastes, as described herein, directly to designated EPA approved/ permitted treatment, storage, disposal or recycling facilities (TSDRFs which have successfully met or exceeded the Contractor’s environmental compliance audit(s) for TSDRFs). All vehicles used shall be in strict compliance with each state motor vehicle code or equivalent regulations of each state that the vehicles enter.

Transport vehicle drivers shall have appropriate licenses and comply with relevant, applicable, and appropriate local, state, and federal statutes and regulations pertaining to the safe transport of NIST’s acutely-hazardous, hazardous, regulated and “non-regulated” materials, substances, and waste chemicals outlined within this SOW.

The Contractor shall assume responsibility for the prompt remediation of any leak or spill of NIST generated waste that may result during the transportation and ultimate disposal of NIST’s waste.

As an EPA-designated, large-quantity generator, NIST’s hazardous waste shall be transported off the Gaithersburg Site, by the Contractor, in compliance with the 90-day on-site accumulation time constraint requirements of 40 CFR 262.34. NIST will notify the Contractor at least 3 business days prior to the need for a hazardous waste pickup; NIST typically requires the shipment of hazardous waste from the Gaithersburg Site approximately every 60 -75 days.

10. Disposal The Contractor shall ensure timely and proper disposal of NIST’s waste in accordance with local, state, or federal statutes, regulations, permits, and codes. This includes the requirement that any subcontractor(s) adhere to the terms and conditions outlined within this SOW and relevant, applicable, and appropriate local, state and federal statutes, codes, regulations, and permits.

NIST shall receive completed manifests from the TSDF within 45 days from the shipment date of any hazardous waste from the Gaithersburg Site.

11. Incidents or Accidents The Contractor shall notify the NIST COR immediately of any event, incident, accident or noncompliance concerning any material, substance, or waste chemicals from NIST, which are disposed of under this SOW. The Contractor shall immediately notify NIST of any event which may impact the satisfactory completion of work conducted under this contract or which may unfavorably impact NIST. The Contractor shall not release any information to the public.

NIST’s Public and Business Affairs Division shall answer any public questions relating to the performance of both this SOW and this contract.

12. Waste Pick Up Services The Contractor shall collect waste chemicals from any of NIST’s facilities on the Gaithersburg, MD campus once per week and transport the waste to Building 312.

The collection of chemical waste shall be carried out by two individuals meeting the minimum qualifications of a Hazardous Waste Chemist and a Hazardous Waste Technician. The individuals shall be knowledgeable of the procedures and precautions necessary for moving, handling, packaging, and shipping of waste chemicals. In order to assure that requests for waste pick-ups are responded to in a prompt and safe manner and that the personnel and property of NIST and the safety of the public’s health and the environment are protected during all contract operations, it is essential that Contractor’s personnel can recognize, prevent, and mitigate potential hazards encountered while working in laboratory environments and waste processing areas.

No Contractor employee may engage in potentially hazardous activities alone, at any NIST facility. On certain occasions, additional staff may be needed to accomplish the waste pick-up within a reasonable amount of time. The Contractor shall assign a primary team of Hazardous Waste Chemist and Technician and a backup team for waste removal at NIST facilities. The primary chemist or backup chemist must be on-site during all waste pickups.

The Contractor shall develop a formalized waste pickup schedule that includes a pickup of wastes at NIST Gaithersburg no less than once per week. Any necessary changes shall be made in coordination with the COR, but shall not impact performance of waste management activities in accordance with regulatory compliance.

Chemical Waste shall be picked up from NIST Gaithersburg facilities once per week. NIST will require pickups of waste from individual laboratory rooms. NIST will furnish the Contractor with a list of rooms or locations where waste is to be removed. This list will include the room number, the person's name, and a brief description of the waste.

Once the waste has been transported to Bldg. 312, the Contractor shall pack the waste in containers for shipment on the day of the waste pick-up. The Contractor shall label the container with the date that the accumulation begins. Under no circumstances may the Contractor store waste at Building 312 for any longer than the 90 day accumulation period. NIST will formally notify the Contractor of any exceptions to this rule. If the Contractor believes certain waste to be an imminent hazard, the Contractor must notify the COR immediately, and steps will be taken by both the COR and the Contractor to alleviate the hazard.

The Contractor shall immediately notify the COR if a situation arises during the routine pickup of waste that warrants emergency service. Emergency service requests require immediate response and shall take priority over all other contract activities. An example of emergency service is a release or spill of collected waste requiring clean up by the Contractor.

If the Contractor experiences difficulty in accessing any area where waste is located, the Contractor shall notify the COR and request assistance as soon as possible.

The Contractor shall prepare a report of what waste was and was not picked up during the site visit and present it to the COR, on the day of the pickups.

Certain areas within NIST facilities are restricted and entry by contract personnel into such areas is prohibited unless certain rules or policies are followed. The COR will inform the contract personnel at the start of the contract which areas are prohibited from routine entry and under what circumstances such areas may be accessed. It shall be the Contractor's responsibility to ensure all Contractor personnel are informed once the guidelines are established. If the Contractor is not certain about the status of a particular area, the Contractor shall consult the COR before entering.

The Contractor shall ensure that the waste is properly packaged for transport when moving the chemicals within NIST.

The generator is responsible for properly identifying and labeling wastes prior to removal by the Contractor. The majority of wastes picked up from NIST laboratories consist of waste mixtures and surplus chemicals. The generator will provide proper chemical names of all constituents and their approximate concentration on the hazardous waste label.

As the Contractor picks up waste from NIST laboratories (satellite accumulation areas), the Contractor shall review the labels and waste pick-up forms for the waste container, and the condition of the waste. The Contractor shall at this point make the determination if sufficient information has been furnished to properly prepare the waste for shipment, if the waste is safe to move, and if the waste will meet transportation and disposal requirements. The Contractor shall not remove waste from a lab if the material does not meet any of these criteria.

If the Contractor employee finds waste at a satellite accumulation area that is not properly labeled or cannot be safely handled, transported and disposed, he/she shall leave the waste at the satellite accumulation area until all problems have been resolved. All questionable waste issues must be brought to the attention of the COR immediately.

If the Contractor picks up waste from a satellite accumulation area and there is insufficient information with which to identify the waste category or the container is obviously unsafe to be moved, the Contractor assumes responsibility for whatever extra costs are incurred to dispose of the waste.

On the day of waste pick-ups, the Contractor must transport the waste safely to Bldg. 312, unload all waste from the Contractor’s truck, characterize the waste, assign a waste designation, package the waste for shipment, label the shipping containers and segregate all containers into appropriate rooms before leaving for the day.

The Contractor shall return the hazardous waste pickup request forms to the COR before leaving the site.

VII. OTHER TASKS

a. Emergency Services Non-routine and emergency services may be required for emergency response activities, or to accommodate unusual workloads. The Contracting Officer or Contracting Officer’s Representative may request the emergency services. Emergency response to a spill or release shall take top priority. The Contractor must be available to respond to emergency spill situations or emergency waste removal requests within four hours (4) of notice, meeting the following requirements:

A crew of four with current 40 hour OSHA HAZWOPER training and equipped with a minimum of Level B personal protective equipment

The contractor shall maintain access to a fleet of specialized vehicles (e.g., Turbo-vac style vacuum truck capable of hauling hazardous waste; and, backhoes/excavators, dump trucks, tractor trailers, roll offs and other vehicles capable of hauling hazardous waste) capable of meeting NIST’s requirements, including prompt access to emergency equipment sufficient to ensure compliance with the required four (4) hour emergency response time.

Spill supplies, such as booms, pigs, pads, mats, adsorbents, drums, dikes, vacuums, etc.

Decontamination equipment for contaminated property and personnel.

b. Specialty Services The Contractor shall provide specialty services, upon issue of this requirement by the NIST- Contracting Officer, including:

Decontaminating equipment, Vacuum truck services, and Lab clean outs (i.e. removal of all chemicals from a lab)

VIII. REGULATORY QUESTIONS:

Specific regulatory questions regarding NIST wastes shall be coordinated through the NIST COR prior to contacting regulatory agencies.

IX. GOVERNMENT RESPONSIBILITIES

With the exception of wastes designated for removal, all property, data and information provided by the Government in the performance of this task remains the property of the Government and shall be surrendered to the government upon completion or termination of this requirement.

Likewise, all deliverables remain the property of the Government.

NIST will have the following responsibilities with respect to performance of the work described herein:

NIST will coordinate the Contactor’s access to the Gaithersburg Campus and facilities;

NIST will review the work performed by the Contractor;

NIST will sign waste disposal manifests properly prepared by the Contractor; and

NIST will provide the following Government-furnished property, or facilities for the Contractor’s use at NIST in conducting the required work:

Building 312 Materials Processing Facility:

6 Various Drum grabbers/lifts 600lb Yale hoist (high bay) 1000lb hoist (in room 108) 10,000lb digital floor scale 100lb digital scale Crown Pallet jack 2 drum hand carts 1 drum tilter 1 drum grabber Two 2-ton utility carts 2 office phones 2 P&D solutions drum storage cabinets 1 chemical fume hood 2 Rubbermaid service carts for chemical pickups 8 55 gallon drum bulking stations

X. DELIVERABLE AND DELIVERABLE DUE DATES

As part of task orders generated by NIST under this contract, the Contractor shall submit the following deliverables:

a. Health and Safety Plan. Prepare a Health and Safety Plan for submittal to NIST within 30 days after award of this requirement.

b. Emergency Response Plan. Prepare an Emergency Response Plan for submittal to

NIST within 30 days after award of this requirement.

c. Security Plan. Prepare a Security Plan for submittal to NIST with 15 days after award of this requirement.

d. Annual Waste Disposal Report. By December 31 of each contract year the

Contractor shall prepare an Annual Waste Disposal Report. This report shall provide an inventory of all wastes disposed in the year up to December 31 of the same year.

Each EPA Treatment Storage and Disposal facility used shall be identified and, for each facility, the Contractor shall provide the following information:

1. Waste Descriptions for all wastes disposed;

2. EPA Waste Codes for all wastes disposed;

3. Quantity generated (lbs) in the calendar year;

4. Off-Site Management Code for all wastes; and

5. Total Quantity Shipped (lbs) in the calendar year.

6. TSDF

e. Invoices and Disposal Documentation. Invoices shall be submitted to NIST Accounts Payable and the NIST COR along with the completed Waste Manifests, Certificates of Disposal/Destruction or Certificates of Recycling for all wastes disposed of. Invoices for waste disposal that are submitted without appropriate disposal documentation will not be paid. Invoices shall provide a breakdown of labor, labor rates, waste containers disposed and unit rates for disposal. Within 30 days of the receipt of an approved invoice, NIST will submit payment to the Contractor.

Standards for Acceptance of Deliverables: The COR will provide comments on each deliverable within 14 calendars days from receipt of a given deliverable. The contractor shall make any needed changes to the deliverables within 14 calendar days from receipt of electronic or written comments from the COR.

XI. PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE

The period of performance is a twelve month base period from the date of award and four twelve month optional periods.

Period of Performance Dates Base Period 04/01/2016 - 03/31/2017 Option Period One (1) 04/01/2017 - 03/31/2018 Option Period Two (2) 04/01/2018 - 03/31/2019 Option Period Three (3) 04/01/2019 - 03/31/2020 Option Period Four (4) 04/01/2020 - 03/31/2021

All work performed prior to removal of waste for disposition shall be accomplished at NIST, Gaithersburg, Maryland. Normal duty hours are Monday through Friday with the exception of Federal holidays or other official closures.