ISSUED_RFP.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

Attachment Page

PAGE 3 OF 59 SB1341-16-RP-0025

THIS IS A REQUEST FOR PROPOSAL. THIS REQUIREMENT IS BEING SOLICITED AND EVALUATED UNDER THE AUTHORITY OF THE FEDERAL ACQUISTIION REGULATION (FAR) PART 15, CONTRACTING BY NEGOTIATION.

THERE IS NO INCUMBENT CONTRACTOR OR PREVIOUS CONTRACT NUMBER FOR THIS REQUIREMENT.

1. Type of Order:

The Government contemplates the award of multiple indefinite delivery/indefinite quantity contracts as a result of this solicitation. All task orders will be firm fixed price.

2. Contractor’s Point of Contact:

Name: (TO BE IDENTIFIED AT THE TIME OF AWARD) Phone Number:

Email:

3. NIST Technical Point of Contact Name: (TO BE IDENTIFIED AT THE TIME OF AWARD) Phone Number:

Email:

4. NIST Contracting Officer’s Representative (COR) if Applicable:

Name: (TO BE IDENTIFIED AT THE TIME OF AWARD) Phone Number:

Email:

5. NIST Contract Specialist Name: Carol Wood Phone Number: 301-975-8172 Email: carol.wood@nist.gov

5. Designated Government Official (Reference NIST SOP 01-14):

a. ______ Technical Point of Contact /Administrative Officer

b. _____ COR/ACOR

c. _____ Contracting Officer

6. Extended Test/Acceptance Period:

7. Additional Information:

(TO BE IDENTIFIED AT THE TIME OF AWARD)

Payment Schedule Payment schedules shall be negotiated by task order.

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 4 OF 59 SB1341-16-RP-0025

BASE PERIOD

0001 The Contractor shall perform services for the

Organization of Scientific Area Committees (OSAC) in accordance with the statement of work, the terms herein, and task orders issued.

The OSAC is a collaborative body of more than 600 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

Negotiated labor rates and labor categories shall be incorporated at the time of award.

1.00 YR

OPTION PERIOD I

0002 The Contractor shall perform services for the Organization of Scientific Area Committees (OSAC) in accordance with the statement of work, the terms herein, and task orders issued.

The OSAC is a collaborative body of more than 600 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

OPTION PERIOD II

0003 The Contractor shall perform services for the Organization of Scientific Area Committees (OSAC) in accordance with the statement of work, the terms herein, and task orders issued.

The OSAC is a collaborative body of more than 600 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

OPTION PERIOD III

0004 The Contractor shall perform services for the Organization of Scientific Area Committees (OSAC) in accordance with the statement of work, the terms herein, and task orders issued.

The OSAC is a collaborative body of more than 600 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

Table of Contents

PAGE 5 OF 59 SB1341-16-RP-0025

SECTION

. 1 STATEMENT OF WORK

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

. 3 ADDENDUM TO 52.212-1

. 4 52.212-2 EVALUATION--COMMERCIAL ITEMS

. 5 52.222-46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB 1993)

. 6 ATTACHMENT 1 MOCK TASK ORDERS

. 7 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

. 8 52.204-6 DATA UNIVERSAL NUMBERING SYSTEM NUMBER (DEC 2012)

. 9 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

. 10 52.204-12 DATA UNIVERSAL NUMBERING SYSTEM NUMBER MAINTENANCE (DEC 2012)

. 11 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

. 12 52.204-14 SERVICE CONTRACT REPORTING REQUIREMENTS (JAN 2014)

. 13 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2015)

. 14 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR. (NOV 2014)

. 15 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2015)

. 16 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (DEC 2014)

. 17 52.204-20 PREDECESSOR OF OFFEROR (APR 2016)

. 18 52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-REPRESENTATION (NOV

2015)

. 19 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (OCT 2015)

. 20 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

. 21 52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (NOV 2015)

. 22 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY

CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

. 23 52.222-18 CERTIFICATION REGARDING KNOWLEDGE OF CHILD LABOR FOR LISTED END PRODUCTS (FEB

2001)

. 24 52.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

. 25 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

. 26 52.223-6 DRUG-FREE WORKPLACE (MAY 2001)

. 27 52.225-14 INCONSISTENCY BETWEEN ENGLISH VERSION AND TRANSLATION OF CONTRACT (FEB 2000)... 32

. 28 52.225-17 EVALUATION OF FOREIGN CURRENCY OFFERS (FEB 2000)

. 29 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN--REPRESENTATION AND CERTIFICATIONS (OCT 2015)

. 30 52.227-1 AUTHORIZATION AND CONSENT (DEC 2007)

. 31 52.227-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT (DEC 2007)

. 32 52.227-11 PATENT RIGHTS--OWNERSHIP BY THE CONTRACTOR (MAY 2014)

. 33 52.227-14 RIGHTS IN DATA--GENERAL (MAY 2014)

. 34 52.229-3 FEDERAL, STATE, AND LOCAL TAXES (FEB 2013)

. 35 52.232-1 PAYMENTS (APR 1984)

. 36 52.232-8 DISCOUNTS FOR PROMPT PAYMENT (FEB 2002)

. 37 52.232-11 EXTRAS (APR 1984)

. 38 52.232-17 INTEREST (MAY 2014)

. 39 52.232-23 ASSIGNMENT OF CLAIMS (MAY 2014)

. 40 52.232-25 PROMPT PAYMENT (JUL 2013)

. 41 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

. 42 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

. 43 52.233-1 DISPUTES (MAY 2014)

. 44 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

. 45 52.242-13 BANKRUPTCY (JUL 1995)

. 46 52.247-34 F.O.B. DESTINATION (NOV 1991)

Table of Contents

PAGE 6 OF 59 SB1341-16-RP-0025

. 47 52.209-12 CERTIFICATION REGARDING TAX MATTERS (FEB 2016)

. 48 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (APR 2016)

. 49 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

. 50 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (MAR 2016)

. 51 52.215-20 IV REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED

COST OR PRICING DATA (OCT 2010)--ALTERNATE IV (OCT 2010)

. 52 52.215-21 IV REQUIREMENTS FOR CERTIFIED COST OR PRICING DATA AND DATA OTHER THAN CERTIFIED

COST OR PRICING DATA--MODIFICATIONS (OCT 2010)--ALTERNATE IV (OCT 2010)

. 53 52.216-1 TYPE OF CONTRACT (APR 1984)

. 54 52.216-18 ORDERING (OCT 1995)

. 55 ORDERING PROCEDURES-MULTIPLE AWARD IDIQ

. 56 52.216-19 ORDER LIMITATIONS (OCT 1995)

. 57 52.216-22 INDEFINITE QUANTITY (OCT 1995)

. 58 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

. 59 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

. 60 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

. 61 OPTION TASKS-LOW & MODERATE RISK FEDRAMP

. 62 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

. 63 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

. 64 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

. 65 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984)

. 66 52.253-1 COMPUTER GENERATED FORMS (JAN 1991)

. 67 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

. 68 1352.201-72 CONTRACTING OFFICER?s REPRESENTATIVE (C0R) (APR 2010)

. 69 1352.208-70 RESTRICTIONS ON PRINTING AND DUPLICATING (APR 2010)

. 70 1352.209-70 POTENTIAL ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

. 71 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

. 72 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

. 73 1352.216-74 TASK ORDERS (APR 2010)

. 74 1352.216-75 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (APR 2010)

. 75 1352.216-77 CEILING PRICE (APR 2010)

. 76 1352.233-70 AGENCY PROTESTS (APR 2010)

. 77 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

. 78 1352.237-70 SECURITY PROCESSING REQUIREMENTS - HIGH OR MODERATE RISK CONTRACTS (APR

2010)

. 79 1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

. 80 1352.237-75 KEY PERSONNEL (APR 2010)

. 81 52.203-12 DEV 52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERALTRANSACTIONS

(DEVIATION NOV 1990) (JUN 1997)

. 82 52.232-99 DEV PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS CONTRACTORS (AUG 2012)

. 83 NIST LOCAL-40 BILLING INSTRUCTIONS FOR DELIVERY/TASK ORDERS

. 84 NIST LOCAL-41 SOFTWARE LICENSE ADDENDUM

PAGE 7 OF 59 SB1341-16-RP-0025

SECTION

. 1 STATEMENT OF WORK

I. BACKGROUND

On February 4, 2014, the National Institute of Standards and Technology (NIST) announced the Organization of Scientific Area Committees (OSAC). The OSAC is a collaborative body of more than 600 forensic science practitioners and other experts who represent all levels of the government, academia and industry.

NIST has established OSAC to strengthen the nation’s use of forensic science by supporting the development and promulgation of forensic science consensus documentary standards and guidelines, determining each forensic discipline’s research and measurement standards needs and ensuring that a sufficient scientific basis exists for the test protocols called for in the standards in each discipline. The ultimate objective of the

OSAC is to maintain a sustainable organizational infrastructure that produces consensus documentary standards and guidelines to improve quality and consistency of work in the forensic science community.

The OSAC will consist of five Scientific Area Committees (SACs) that report to a Forensic

Science Standards Board (FSSB). Each of the five SACs has discipline-specific subcommittees. The five SACs are:

(1) Biology/DNA;

(2) Chemistry/Instrumental Analysis;

(3) Crime Scene/Death Investigation;

(4) Digital/Multimedia; and

(5) Physics/Pattern Interpretation.

A Human Factors Committee, Legal Resource Committee and Quality Infrastructure Committee will provide input to the FSSB, SACs and SAC Subcommittees on standards and guidelines being developed within the OSAC infrastructure and be responsible for specific duties in their resource committee content area.

The Forensic Science Standards Board establishes the governance rules to ensure quality standards and guidelines are developed and to encourage their use in the provision of forensic science services, administers overall operation of the organization, approves all standards for inclusion in the OSAC Registry of Approved Standards, updates and disseminates the list of approved standards and guidelines, resolves disputes and appeals on developed standards and guidelines, and engages in international developments relevant to forensic science quality standards.

The Resource/Support Committees play a critical support role for the entire OSAC by providing their expertise during reviews and development of standards within the OSAC.

The Human Factors Committee will provide guidance on the influence of systems design on human performance and on ways to minimize cognitive,contextual and confirmation bias and mitigate errors in complex tasks.

The Legal Resource Committee reviews and provides a legal perspective on standards within the OSAC.

The Quality Infrastructure Committee provides guidance on quality issues throughout the

OSAC and will interface with standards development organizations and accrediting bodies as needed.

The Scientific Area Committees approve standards and guidelines identified by the subcommittees and provide coordination when standards and guidelines span multiple disciplines. SACs may identify and/or develop standards and guidelines that affect the entire scientific area. The SACs and subcommittees will identify standards, test methods and requirements for lab accreditation appropriate to the scientific area and discipline.

The SACs and subcommittees can identify standards and guidelines developed by other organizations, can catalyze the development of needed standards and guidelines, or may in certain circumstances develop new standards and guidelines themselves. The SAC grants final approval of a guideline.

PAGE 8 OF 59 SB1341-16-RP-0025

Final approval of a standard is granted by the FSSB after approval by the SAC. OSAC-approved standards will make up the OASC Registry of Approved Standards. OSAC-approved guidelines will make up the OSAC Registry of Approved Guidelines. The registries are publicly available and located at the following website:

http://www.nist.gov/forensics/osac/osac-registries.cfm

The ultimate objective of the OSAC is to maintain a sustainable organizational infrastructure that produces consensus documentary standards and guidelines to improve quality and consistency of work in the forensic science community.

II. OBJECTIVE

NIST requires the award of an indefinite delivery/indefinite quantity (IDIQ) contract.

The Contractor shall perform services required for the operation of the OSAC.

III. GENERAL REQUIREMENTS

-All work to be performed under this contract shall be issued via firm fixed price task orders.

-Over the life of the contract, the Contractor shall communicate with the Contracting

Officer’s Representative (COR). The COR may determine that work requires the Contractor to communicate directly with designated member(s) of NIST OSAC Affairs, the OSAC Affairs

Program Manager, and/or other federal staff. The COR shall be made aware of all communication when the COR is not directly involved in a discussion.

Unless the option task has been exercised and the Contractor is required to make travel arrangements for participants under a task order, the Contractor shall not contact committee members nor shall committee members contact the Contractor to perform work or during the performance of work under any task order.

-The Government and the Contractor must be cognizant of the Paperwork Reduction Act. Any task order that requires use of a structured questionnaire, survey, or discussion which presents specific questions to ten or more non-federal employees, may require that the questionnaire, survey instrument or discussion questions be approved or cleared by the

Office of Management and Budget (OMB) prior to use in any form. The Contracting Officer’s

Representative will retain responsibility for obtaining the required OMB approval/ clearance;

-In accordance with the U.S Government Printing Office, Government Printing and Binding

Regulation, the term duplicating/copying as defined in the regulation requires that materials produced by use of an automatic copy process or copy-duplicating machines must

NOT be utilized to produce work exceeding 5,000 production units of any one page and work exceeding 25,000 production units in the aggregate of multiple pages without the prior authority of the Central Printing and Publications Management Organization or the Joint

Committee on Printing. The COR or Task Order Manager (TOM) will retain responsibility for obtaining the required approval.

-The Contractor shall not release any document publicly or to any party, without the prior written approval of the COR. The COR shall be responsible for obtaining any required NIST Public Affairs Clearance necessary for any given document or deliverable prior to public release.

-The Government shall maintain unlimited data rights to all deliverables resulting from this contract, in accordance with data rights clause incorporated in full text into the contract.

-The Contractor shall submit draft and final versions of all required deliverables.

Upon receipt of a draft deliverable, the COR will provide comments within 14 calendar days from receipt of a given deliverable. The Contractor shall make any needed changes to

PAGE 9 OF 59 SB1341-16-RP-0025

the report and deliver a final version not later than 15 calendar days from receipt of electronic or written comments from the COR.

-With respect to meeting planning, in the event an unplanned emergency or weather causes NIST to be unable to hold any of the meetings during the period indicated, NIST shall coordinate with the Contractor to reschedule the meeting or meetings not later than 60 days after notice of reschedule at no charge or penalty to the Government. The

Contractor shall provide alternate dates in the event of hazardous weather, which may be subject to negotiation with the COR.

IV. Option Tasks

Section VII of this statement of work, Tasks, includes the following tasks that are identified as “option” tasks:

-Administrative, Task C

Requires the Contractor to meet Low Level FedRAMP Requirements.

-On-Line and Web Based, Task A

Requires the Contractor to meet Low Level FedRAMP Requirements.

-Meeting Planning, Task B

Requires the Contractor to meet Moderate Level FedRAMP Requirements.

These tasks require the Contractor to handle NIST data and personally identifiable information (PII) that has been determined by the Department of Commerce to have a security risk of low or moderate.

Recent market research and procurement history clearly indicates that meeting low level and moderate level FedRAMP requirements is not currently prevalent in the market place.

Therefore, meeting low level and moderate level FedRAMP requirements is not required to receive an award, however, the Contractor must meet low level and moderate level FedRAMP requirements during the period of performance of the contract.

The Government will formally incorporate these tasks, via modification, upon confirmation by NIST personnel to the Contracting Officer that the Contractor meets low level and moderate level FedRAMP requirements.

Reference the FedRAMP background information below.

V. Meet Low Level FedRAMP Requirements After Award

The Contractor shall, through use of their own resources and at their sole expense, engage a FedRAMP accredited third-party assessment organization (3PAO) to perform an assessment of all components and controls within the system boundary* to meet low level

FedRAMP requirements (unless this has already occurred).

NIST will review the 3PAO assessment results which may result in a need for additional information and clarifications that may be discussed via e-mail, phone, or in person.

NIST will only use the Contractor services to store, process, or transmit data categorized with a FIPS 199 low impact level for confidentiality and integrity (e.g., proprietary and PII) after NIST agrees that the 3PAO assessment results identify an acceptable level of risk and that NIST issues a low level Authority to Operate (ATO).

* The system boundary must include all contractors and sub-contractors that transmit, store, access or can access NIST data. NIST must approve system boundaries.

The Contractor shall not be granted access to data that has been assessed as low riks until the low level authorization has been granted by NIST. Therefore, tasks requiring access to low level data have been included as “option tasks” and shall be performed by the Government until such time as the authorization is granted. If the authorization is

PAGE 10 OF 59 SB1341-16-RP-0025

granted, the Government plans to formally incorporate the option tasks, allowing the

Contractor the opportunity to perform additional work.

If the Contractor, after award, does not engage the 3PAO and/or provide additional information and clarifications that NIST may require to make changes, the Government reserves the right to terminate the contract at no cost to the Government or not exercise a subsequent option period.

The Contractor shall not, at any time request, obtain or handle low risk NIST data associated with work under this contract, unless the low level authorization has been granted by NIST and the contract modified to formally incorporate option tasks.

VI. Meet Moderate Level FedRAMP Requirements After Award

The Government has a requirement for the Contractor to provide travel reimbursement and the ability to access and manage personally identifiable information (PII) that will be transmitted and stored electronically and/or in hard copy for some task orders.

Consequently, the Contractor must, ultimately, be required to meet moderate level FedRAMP requirements. It is noted that this requirement flows down to any subcontractor that will have access to PII as a part of their required responsibilities.

The Contractor shall, through use of their own resources and at their sole expense, engage a FedRAMP accredited third-party assessment organization (3PAO) to perform an assessment of all components and controls within the system boundary* to meet moderate level FedRAMP requirements (unless this has already occurred). NIST will review the 3PAO assessment results which may result in a need for additional information and clarifications that may be discussed via e-mail, phone, or in person.

NIST will only use the Contractor services to store, process, or transmit data categorized with a FIPS 199 moderate impact level for confidentiality and integrity

(e.g., proprietary and PII) after NIST agrees that the 3PAO assessment results identify an acceptable level of risk and that NIST issues a moderate level Authority to Operate

(ATO).

* The system boundary must include all contractors and sub-contractors that transmit, store, access or can access to PII and NIST data. NIST must approve system boundaries.

The Contractor shall not be granted access to PII until the moderate level authorization has been granted by NIST. Therefore, tasks requiring access to PII shall be included as

“option tasks” and performed by the Government until such time as the authorization is granted. If the authorization is granted, the Government plans to formally incorporate the option tasks, allowing the Contractor the opportunity to perform additional work.

If the Contractor, after award, does not engage the 3PAO and/or provide additional information and clarifications that NIST may require to make changes, the Government reserves the right to terminate the contract at no cost to the Government or not exercise a subsequent option period.

The Contractor shall not, at any time request, obtain or handle PII or NIST data associated with work under this contract, unless the moderate level authorization has been granted by NIST and the contract modified to formally incorporate option tasks.

Background Information – FedRAMP

The Federal Information Security Management Act of 2002 (FISMA) is a United States Law that recognized the importance of information security. The Act requires that all federal agencies develop, document and implement an agency-wide program to provide information security for information and information systems that support the operations and assets of the agency, including those provided by or managed by another agency, contractor, or other source. The FISMA requirements are not just for websites, but apply to any vendor, PAGE 11 OF 59 SB1341-16-RP-0025 network, or computing environment that has NIST data in it. FedRAMP was developed to be compliant with FISMA.

The Federal Risk and Authorization Program (FedRAMP) is a risk management program for large outsourced and multi-agency information systems used by the U.S. Government.

FedRAMP authorizes and continuously monitors IT services that are used by multiple federal departments and agencies. This approach uses a “do once, use many times” framework that will save cost, time, and staff required to conduct redundant agency security assessments.

The requirement for FedRAMP approval and/or the Authorization to Operate applies when the

Contractor, and possibly their subcontractors, will have access to NIST data and/o personally identifiable information. This process of assessing the Contractor’s (and subcontractor’s) processes and procedures with respect to the handling and securing of

PII is not limited to electronic data, but also applies to data that is or will be maintained in hard copy as well.

VII. TASKS

1. Kick-Off Meeting Base Contract

Upon award of the base contract, the Contractor shall attend a kick-off meeting, on-site at NIST Gaithersburg not later than 15 business days after award of the contract. The

Contract Specialist (CS), COR and other authorized NIST personnel shall be in attendance.

The kick-off meeting shall be utilized to review roles and responsibilities of all parties involved in the contract, review all contract requirements, and further discuss the IT security review.

Task Orders

The statement of work for individual task orders shall indicate if a kick-off meeting is required for any given task order.

-Status Meetings Base Contract

At the request of the COR, the Contractor shall participate in status meetings to review the status of a specific task order or of all task orders issued to date. The status meeting shall cover the work completed to date on any given task order or orders, any problems encountered and steps taken to resolve the problems. Status meetings may also review the status of the Contractor’s progress toward the FedRAMP approval or ATO at the moderate level.

Status meetings shall be conducted via conference call unless Contractor personnel are on-site at NIST. The Contractor and the COR shall establish mutually acceptable meeting date and time.

Task Orders

The statement of work for individual task orders shall indicate if status meetings are required for any given task order.

-Project Plan

The Contractor may be required to establish and maintain a project plan for task orders.

The requirement for a project plan shall be identified in the statement of work for task orders.

Unless otherwise indicated in task orders, the project plan shall include, at a minimum, a list of deliverables, a milestone schedule which must include all project milestones, clearly indicate the critical path, and current duration and completion dates for all milestones, and specifics of the approach that will be undertaken to complete all deliverables.

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The Project Plan must be updated as required and forwarded to the COR and the Task Order

Manager (TOM), via e-mail. Format for the plan shall be agreed upon by the Contractor and the COR.

If not updated in the Project Management Plan, the Contractor shall provide an up-to-date milestone schedule to the COR and CS via e-mail in a timeline required by the task order.

The milestone schedule shall be provided in MS Project format or equivalent as approved by the COR.

The Contractor shall be responsible to advise the COR and the Contracting Officer (CO) if the period of performance or deliverable schedule, identified in the task order, requires changes. The Contractor shall provide written documentation to the COR and CO. The documentation shall include the revised completion dates for all deliverables, revised end date for the period of performance, rationale for the change, and any other information pertinent to the required change.

2. Administrative A. The Contractor shall produce templates, process maps, documents, and/or graphics, to support the core functioning of the OSAC by establishing specific templates all members will use, defining processes that all members must follow and providing visual illustrations that enhance communication of both standards development principles and forensic science issues. The Contractor shall also support document configuration control efforts of OSAC process documents at various phases of document development and publishing.

B. The Contractor shall draft and support the development of OSAC-wide email announcements to be delivered by OSAC federal staff addressing specific forensic science discipline topic areas (e.g. drug chemistry, DNA analysis, friction ridge analysis, etc.), standards development activities, and current scientific challenges facing the forensic science community. The contractor shall manage activities required to develop and promote forensic science discipline-specific or interdisciplinary standards that have a sufficient technical merit and appropriate due process in standards development.

C. OPTION TASK (Low Risk) - The Contractor shall manage the OSAC online application processes, create candidate lists for open OSAC member positions, and manage membership rosters for the 34 OSAC units.

3. On-line and Web Based A. OPTION TASK (Low Risk) - The Contractor shall host, manage and maintain the website which is intended to serve as the future OSAC website. This shall include the transfer of content from existing websites as determined by the Government, legacy documents and work products, manage OSAC unit webpages, produce and utilize graphics, artwork and templates, provide web design, development and editing, produce and utilize content, maintain registries of standards and guidelines, and maintain catalogs of existing forensic standards and guidelines.

Websites must be compliant with Section 508 and both Internet Protocol Version 6 (IPv6) and IPv4.

The Contractor may be required to renew software licenses, make recommendations for software products required for the website, and, ultimately, purchase software products required for the website through task orders. The Contractor shall not renew any license or purchase any software product under a task order, without the prior written approval of the COR.

B. The Contractor shall draft forensic science technical content for the website that describes specific scientific challenges being addressed by OSAC and link proper technical content from existing OSAC webpages to these communications. Understanding the

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forensic science industry, including how all the forensic science disciplines related to each other, will enable the contractor to make recommendations to the government on how the updated website should be configured and designed to allow forensic scientists and criminal justice stakeholders to easily access the information they desire and also access related material that may expand their knowledge base.

C. The Contractor shall utilize experience with content management systems, writing for

Federally-funded websites in adherence with the Plain Language Act of 2010, Information

Architecture best practices and guidance (via usability.gov), and experience with Web analytics and reporting in order to help design the future OSAC website (which will be a

.org site) and transfer content.

D. The Contractor shall provide virtual meeting capabilities with integrated telephony service for all OSAC units (currently 34 OSAC units and many task groups under those units). Currently, each of the 34 OSAC units has an adobe connect host license and

300,000 shared integrated telephone minutes (annually) to utilize for their unit business and all of their task groups’ business.

4. Outreach and Communication A. The Contractor shall complete outreach and communication tasks with the forensic community including developing and writing presentations and publications, creation and production of scientific posters, outreach materials, and writing of news releases. This support may include forensic science discipline-specific outreach related to implementation of registry standards or guidelines and how scientific challenges are being addressed by OSAC standards.

Currently, there is much discussion about the scientific foundation of specific forensic science disciplines and if the standards those disciplines employ are based on sound scientific principles. OSAC communications will include a description of how OSAC standards are specifically addressing some of these concerns, so knowledge of the current forensic science environment and its challenges are required so that the Contractor will have the ability to draft meaningful communications for Government review and use.

These items must be completed by the Contractor and submitted to the COR and/or OSAC

Program Manager for review before publication. All requirements for this task will derive directly from the COR and/or the OSAC Program Manager

B. The Contractor shall offer quarterly strategic input to the OSAC Communications Plan

(developed by OSAC Affairs in conjunction with the FSSB) related to internal and external stakeholder relations (stakeholders include forensic science service providers, private sector manufacturers and service vendors supplying forensic science providers, academic researchers accrediting bodies, certifying bodies, representatives of the criminal justice system, other professional scientific organizations, and international and national standards organizations.

5. Meeting Planning & Travel Coordination A. The Contractor shall provide meeting planning support to plan, manage and facilitate

NIST sponsored full OSAC meetings. Up to two full meetings are planned per year. Each meeting is expected to have a total of 540 participants plus 50 international participants. Additional meetings include NIST FSSB meetings and various outreach meetings. It is anticipated that these meetings will include at least 15 participants for the FSSB meetings and up to 75 participants for each outreach meeting.

Meeting planning may include any or all of the following: planning and on-site support, translation services, reasonable accommodation for persons with disabilities, audiovisual services, conference room rentals, establishing hotel room blocks, site selection, creation and distribution of meeting materials, pre-registration activities, onsite registration activities, identification of meeting facilitator(s) based upon qualifications provided by the Government, signage, posters and graphics to direct

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attendees to appropriate onsite meeting rooms, communication with speakers, coordination of presentation materials, and other relevant logistical support for each meeting as identified in each task order.

The Contractor shall not arrange for food for any meeting or workshop.

Sleeping room blocks that will be identified in task orders will be calculated for each meeting based upon historical information and the percentage of membership that is reasonably expected to attend. Sleeping room numbers will not be guaranteed by the

Government.

B. OPTION TASK (Moderate Risk) - The Contractor shall provide travel coordination support for OSAC meetings to include transportation to and from the meeting site which includes, but is not limited to, air fare, train, POV, taxi, parking, bus, shuttle service, subway, etc. The Contractor shall provide reimbursement to meeting participants for travel, lodging and per diem expenses in accordance with the FAR. The Contractor must possess and maintain the capability to provide services associated with travel coordination and reimbursement services.

The Contractor shall arrange for all travel required meeting participants and/or attendees as identified in the task order. PII and any other secure data or information obtained for use in making travel arrangements shall be collected, processed and maintained in accordance with processes approved by NIST.

The Contractor shall provide reimbursement of allowable travel costs to attendees.

Reimbursements must be provided for travel costs in accordance with Government Travel

Regulations. All expenses in excess of $75.00 must be accompanied by a receipt

6. Standards or Guidelines Copyrighting A. The Contractor shall maintain copyrights for any standards and/or guidelines developed by the OSAC until the Contractor is required to transfer to the entity designated by NIST. The Contractor shall be responsible for all tasks associated with completion of the transfer of copyrights. The Contractor shall not maintain future rights, royalties or other control of copyrights following the transfer of those copyrights to the designated entity.

Currently, all of the standards and guidelines being catalyzed by OSAC are being routed through the consensus process of existing external Standards Developing Organizations

(SDO) (e.g. ASTM, NFPA, AAFS ASB, etc.). Those standards and guidelines are the copyrighted property of those external SDOs that developed them and will remain their property. If OSAC decides to produce its own standards in specific situations, rather than have them developed through external SDOs, this task will may require that copyright activity.

VIII. KEY PERSONNEL

The Contractor must have the resources to establish and maintain a technical team, throughout the life of the contract, which shall include personnel with collective experience in all areas of expertise identified below.

Forensic Science Subject Matter Expert– Experience in the field of forensic science. It is preferred that the forensic science subject matter expert have experience with an operational crime laboratory environment.

Project Manager – Experience in all of the following:

-Review and monitor technical work for quality, efficiency and timeliness;

-Maintain responsibility for all aspects of the implementation of task orders and be the single point of contact for all task orders awarded;

-Take projects from original concept through final implementation;

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-In coordination with the COR, interact with personnel affected by the project;

-Proactively identify issues/problems, recommend and take action to direct the analysis and solutions of issues/problems; and

-Submit monthly reports.

IX. PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE

The period of performance shall be for a base period of one year with three one-year option periods.

The Contractor may perform work from their location with availability to meet with the

COR and other OSAC program staff at the NIST Gaithersburg site as well as any meeting sites determined through the award of task orders.

X. GOVERNMENT-FURNISHED PROPERTY, DATA AND/OR INFORMATION

The Contractor shall be provided access to the OSAC Kavi Workspace where OSAC documents are created and the OSAC community collaborates. No other government-furnished property shall be provided.

The Government will provide all additions and deletions of data regarding the OSAC boards, committees, subcommittees, and task group rosters during the length of the contract period.

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2015)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the

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solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) Remit to address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that theofferor shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contactwith telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms andconditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender`s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of anoffer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is late and will not be consideredunless it is received before award is made, the Contracting Officer determines that accepting the lateoffer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commercemethod authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified forreceipt of offers; or

(B) There is acceptable evidence to establish that it wasreceived at the Government installation designated for receipt of offers and was under the Government`scontrol prior to the time set for receipt of offers;or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorableto the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stampof that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received atthe Government office designated for receipt of offers bythe exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at anytime before the exact time set for receipt of offers. Oraloffers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any

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time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerningfacsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before theexact time set for receipt of offers, the identity of the person requesting withdrawal is established and the personsigns a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror`s initial offer should contain the offeror`s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest;

accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered,at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards andCommercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 East L`Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standardsmay be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained fromthe organization responsible for their…