ISSUED_RFQ.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATE . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PAGE 3 OF 39 SB1341-15-RQ-0500

The Government intends to award an indefinite delivery/ indefinite quantity type contract.

Task orders will be issued on a firm fixed price or time and materials basis.

0001 BASE PERIOD

The Contractor shall provide maintenance and repair services for NIST-owned Canberra equipment.

All work shall be performed in accordance with the statement of work.

Negotiated rates shall be incorporated at the time of award.

1.00 YR

0002 OPTION PERIOD I

The Contractor shall provide maintenance and repair services for NIST-owned Canberra equipment.

All work shall be performed in accordance with the statement of work.

0003 OPTION PERIOD II

services for NIST-owned Canberra equipment.

All work shall be performed in accordance with the statement of work.

0004 OPTION PERIOD III

services for NIST-owned Canberra equipment.

All work shall be performed in accordance with the statement of work.

0005 OPTION PERIOD IV

services for NIST-owned Canberra equipment.

All work shall be performed in accordance with the statement of work.

Table of Contents

PAGE 4 OF 39 SB1341-15-RQ-0500

SECTION

. 1 STATEMENT OF WORK

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

. 3 ADDENDUM TO 52.212-1

. 4 EVALUATION CRITERIA AND BASIS FOR AWARD

. 5 1352.216-77 CEILING PRICE (APR 2010)

. 7 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

. 8 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

. 9 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

. 10 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (NOV 2014)

. 11 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (NOV 2014)

. 12 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

. 13 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY

2013)

. 14 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

. 15 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

. 16 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN--REPRESENTATION AND CERTIFICATIONS (DEC 2012)

. 17 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

. 18 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

. 19 52.247-34 F.O.B. DESTINATION (NOV 1991)

. 20 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR. (NOV 2014)

. 21 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--

COMMERCIAL ITEMS (MAY 2015)

. 22 52.216-1 TYPE OF CONTRACT (APR 1984)

. 23 52.216-18 ORDERING (OCT 1995)

. 24 52.216-19 ORDER LIMITATIONS (OCT 1995)

. 25 52.216-22 INDEFINITE QUANTITY (OCT 1995)

. 26 52.216-27 SINGLE OR MULTIPLE AWARDS (OCT 1995)

. 27 52.216-31 TIME-AND-MATERIALS/LABOR-HOUR PROPOSAL REQUIREMENTS -- COMMERCIAL ITEM

ACQUISITION (FEB 2007)

. 28 52.217-5 EVALUATION OF OPTIONS (JUL 1990)

. 29 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

. 30 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

. 31 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS (AUG 2012)

. 32 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

. 33 52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

. 34 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

. 35 1352.201-70 CONTRACTING OFFICER?s AUTHORITY (APR 2010)

. 36 1352.201-72 CONTRACTING OFFICER?s REPRESENTATIVE (C0R) (APR 2010)

. 37 1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

. 38 1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

. 39 1352.216-75 MINIMUM AND MAXIMUM CONTRACT AMOUNTS (APR 2010)

. 40 1352.233-70 AGENCY PROTESTS (APR 2010)

. 41 1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

. 42 1352.237-75 KEY PERSONNEL (APR 2010)

. 43 1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

. 44 NIST LOCAL-40 BILLING INSTRUCTIONS FOR DELIVERY/TASK ORDERS

. 45 52.245-1 GOVERNMENT PROPERTY (APR 2012)

PAGE 5 OF 39 SB1341-15-RQ-0500

SECTION

. 1 STATEMENT OF WORK

BACKGROUND

The National Institute of Standards and Technology (NIST) include two (2) Directorates that utilize Canberra Industries detectors and digital signal analyzers (referred to as instruments in this Statement of Work) to support its mission. These Directorates are the

Material Measurement Laboratory (MML) and NIST Center for Neutron Research (NCNR).

The Material Measurement Laboratory is one of two metrology laboratories within the

National Institute of Standards and Technology (NIST). The laboratory supports the NIST mission by serving as the national reference laboratory for measurements in the chemical, biological and material sciences. Our activities range from fundamental and applied research on the composition, structure and properties of industrial, biological and environmental materials and processes, to the development and dissemination of tools including reference measurement procedures, certified reference materials, critically evaluated data, and best practice guides that help assure measurement quality. Our research and measurement services support areas of national importance, such as:

Advanced materials, from nanomaterials to structural steels to complex fluids

Electronics, from semiconductors to organic electronics

Energy, from characterization and performance of fossil and alternative fuels to next-generation renewable sources of energy

The environment, from the measurement of automotive exhaust emissions and other pollutants to assessment of climate change and the health and safety aspects of man-made nanomaterials

Food safety and nutrition, from contaminant monitoring to ensuring the accuracy of nutrition labels

Health care, from clinical diagnostics to tissue engineering and more efficient manufacturing of biologic drugs

Infrastructure, from assessing the country's aging bridges and pipelines to the quality of our drinking water

Manufacturing, from lightweight alloys for fuel-efficient automobiles to biomanufacturing and data for chemical manufacturing

Safety, security and forensics, from gunshot and explosive residue detection, to ensuring the performance of body armor materials, to DNA-based human identity testing

The Material Measurement Laboratory also coordinates the NIST-wide Standard Reference

Materials® (SRM) and Standard Reference Data programs, which include production, documentation, inventory, marketing, distribution and customer service.

The NIST Center for Neutron Research (NCNR) is part of the National Institute of

Standards and Technology (NIST) in Gaithersburg, Maryland. Its activities focus on providing neutron measurement capabilities to the U.S. research community. It is a national center for research using thermal and cold neutrons, offering its instrumentation for use by all qualified applicants. Many of its instruments rely on intense beams of cold neutrons emanating from an advanced liquid hydrogen moderator. The

NCNR mission is threefold:

To operate the NCNR safely as a cost-effective national resource.

To conduct a broad program of research using neutron techniques, and to develop and apply new neutron measurement techniques.

o NCNR Instruments o Article about the scientific work done at the NCNR, please visit http://nvl.nist.gov/pub/nistpubs/jres/106/1/cnt106-1.htm

Title: Materials Research With Neutrons At NIST

To operate the NIST Center for Neutron Research as a national resource for researchers from industry, university and other government agencies.

o NCNR Scientific Programs o NCNR Educational Programs (includes the Summer School Program) o Neutron Interactions and Dosimetry Group o Nuclear Methods Group

PAGE 6 OF 39 SB1341-15-RQ-0500

The Canberra Industries Corporation (hereafter referred to as Canberra) detectors and digital signal analyzers owned and used by MML and NCNR are described in Section II of this Statement of Work (SOW).

SCOPE OF WORK

The Contractor shall provide repair services for the Canberra instruments identified in

Table 1. Service shall be provided upon issuance of task orders by the Government. The

Government reserves the right to add Canberra detectors and digital signal analyzers to this requirement via a bilateral modification to the contract.

GENERAL REQUIREMENTS

The Contractor shall perform the specific requirements identified herein for the life of the contract upon issuance of task orders in accordance with the ordering process identified. Completion of task orders must result in the instrument performing within manufacturers’ specifications as identified in the most recent version of the operation and maintenance manual for each piece of equipment.

Task orders will identify the specific work required. Task orders will be issued on a firm fixed price or time and materials basis. The Government anticipates that the majority of task orders will be issued on a firm fixed price basis.

ORDERING PROCESS

Upon issuance of a task order, NIST will ship equipment to the Contractor at NIST’s expense and liability. It is anticipated that the first task order will be for diagnostic service. Upon receipt of the equipment, the Contractor shall evaluate the equipment, diagnose the problem(s), and provide a quotation. The quotation must include a breakdown of all costs associated with the repair(s). At a minimum, labor, the time for completion of the repair(s), storage charges for equipment (as appropriate), list of parts, and return shipping to NIST via FOB Destination shipping terms must be included in the quotation.

With respect to the required price breakdown:

Labor charges must include the labor category, number of hours, hourly rate and total amount;

Time for completion must include the number of days/weeks after receipt of a task order. This timeline must include the lead time for required parts;

Storage charges must include the price per day/week and the estimated number of days. Storage charges will only be paid by the Government for the timeline that covers the date the quotation is received by the Government through the date that the task order is issued for the repair. Storage charges will not be paid for equipment that will not be repaired;

The parts list must include the make and model of each part, quantity, unit of issue, unit price, applicable discount and total amount for each part;

FOB Destination shipping charges to return the equipment to NIST. The Contractor must package the equipment and maintain 100% responsibility for the return of the repaired equipment to NIST.

The complete quotation must be provided not later than five business days after the equipment is received by the Contractor. The quotation must be forwarded via email to the

Contracting Officer’s Representative (COR) and the Task Order Manager (TOM) identified in the task order.

Prices quoted must utilize prices negotiated in the base contract for the period in which the service will be performed.

The Government will review the quotation and determine whether or not a task order will be issued to complete the repair.

PAGE 7 OF 39 SB1341-15-RQ-0500

If the Government determines that a task order for repair WILL NOT be issued, the

Contracting Officer’s Representative (COR) will notify the Contractor in writing within ten days from receipt of the quotation. The Contractor shall ship the equipment back to

NIST not later than four days after the COR’s notification. NIST will be responsible for return shipping charges and maintain all liability for the return shipment of the equipment.

NIST will provide all required nomenclature to the Contractor for the shipment. The

Contractor must utilize the packaging material that the equipment arrived in and repackage the equipment in a manner that will minimize or eliminate the possibility of damage.

If the Government determines that a task order WILL be issued for the repair, the

Contractor shall securely store the equipment until a task order to repair the equipment is received. Every effort will be made for a task order to be issued by the NIST

Contracting Officer not later than 45 days after receipt of the Contractor’s quotation.

The task order will contain the make, model, serial number, and NIST property number of the equipment to be repaired, a description of the problem(s) identified, the required completion date for repair in accordance with the timeline identified in the quotation, the quotation number and/or date of the quotation to repair the equipment.

Work under each task order for repair is limited to the work identified in the task order and corresponding quotation. If, during the course of a repair, the Contractor identifies an issue with the equipment that is not covered by the task order, the Contractor must notify the COR and TOM in writing, via email, within 24 hours of identification of the issue. The COR and TOM will consult with the Contracting Officer to determine appropriate next steps.

The Contractor shall return the equipment to NIST at the Contractor’s expense for all equipment that has been repaired.

A service ticket must be shipped with each piece of equipment. Reference Section F, Deliverables.

REPAIR SERVICES

Diagnostic Service

The Contractor shall evaluate the equipment, diagnose the problem(s), and provide a quotation in accordance with the ordering process above. The Contractor shall not utilize the diagnostic service to repair the equipment or incur any cost outside of the cost of the diagnostic service identified in the task order.

Repair Requirements

-All parts and fluids shall be approved for use with the instrument by Canberra.

-The Contractor shall only employ tools, instruments, test apparatus, methodologies, techniques, and practices approved for use with the instrument by the manufacturer.

-While performing repairs, the Contractor shall adhere to all the service protocols and instrument specifications identified in the most recent version of the operation and maintenance manuals for the specific piece of equipment.

-The standard manufacturer’s warranty for parts and labor shall apply for to all completed repairs.

-All service provided under task orders shall be provided by trained personnel who are fluent in the operation of the covered instrument and/or third party accessories.

-The Contractor shall be responsible to obtain all parts required for all repairs. The

Contractor shall make a commercially reasonable effort to secure parts within 72 hours after identifying the need for a replacement part for the covered equipment.

-Replacement parts provided under this contract may be either new or remanufactured and the Contractor may exchange and/or repair existing components.

PAGE 8 OF 39 SB1341-15-RQ-0500

-All repairs shall result in the instruments meeting all manufacturer’s specifications identified in the most recent version of the operation and maintenance manual for the equipment.

-Any parts or components removed for replacement shall become the property of the NIST unless otherwise agreed to by the Contractor and NIST.

-The Contractor shall complete all repairs in accordance with the ordering process identified above.

-All equipment shipped to and stored by the Contractor is Government Furnished Property.

The Contractor shall maintain all responsibility for equipment in accordance with Federal

Acquisition Regulation (FAR) clause 52.245-1.

Software Upgrades and Updates

The Government may issue task orders to purchase commercial software upgrades and/or updates for the purpose of instrument optimization. The software upgrades and/or updates shall be delivered not later than three (3) business days after issuance of a task order.

The task order will identify the make, model and serial number of the equipment as well as the intended software upgrade/update.

Telephone Support

The Contractor shall provide telephone support for the covered equipment and software during regular business hours. Telephone support shall include responses to questions about operating practices, application use, and service issues that can be diagnosed and resolved over the telephone. The Government anticipates executing a single task order on an annual basis for telephone support for all covered equipment if charges apply for this service.

LIST OF COVERED EQUIPMENT

Over the life of this contract, the Contractor shall provide repairs for the following equipment. The equipment in Table 1 is the only equipment that is covered under this contract.

Table 1

NIST Operating

Unit Name /

Division

Instrument Description Model Number Serial Number

MML (646.08) HPGe Detector GR3519 6524

MML (646.08) HPGe Detector GC10020 9707

MML (646.08) HPGe Detector GR3519 6470

MML (646.08) HPGe Detector GC40175 7997098

MML (646.08) HPGe Detector GR35175 12016205

MML (646.08) HPGe Detector GR35175S 04056294

MML (646.08) HPGe Detector GCW5021S 10031512

MML (646.08)

Lynx Digital Signal

Analyzer Lynx 13000755

MML (646.08)

Lynx Digital Signal

Analyzer Lynx 13000753

MML (646.08)

Lynx Digital Signal

Analyzer Lynx 13000256

MML (646.08)

Lynx Digital Signal

Analyzer Lynx 13000257

PAGE 9 OF 39 SB1341-15-RQ-0500

ACCEPTANCE/INSPECTION BY THE GOVERNMENT

The Government reserves the right to conduct quality assurance testing to confirm that a given instrument meets the manufacturer’s performance specifications. All Government testing will be completed within ten (10) working days from receipt of repaired instruments from the Contractor. It is anticipated that completed repairs will result in the equipment meeting all manufacturer’s specifications identified in the most recent operations and maintenance manual for each piece of equipment.

DELIVERABLES

The Contractor shall submit a service ticket upon completion of repairs to an instrument.

The service ticket shall be forwarded with the repaired equipment and shall include all of the following:

1) Model number;

2) Serial number;

3) Contract number and task order number;

4) Description of service performed;

5) Name and quantity of any parts that were repaired;

6) Name and quantity of any parts that were replaced;

7) Total hours spent on the repair;

8) Diagnostic test results or narrative summary demonstrating that the instrument is meeting all manufacturer’s specifications identified in the most recent version of the operation and maintenance manual for the equipment;

9) Any additional comments or recommendations;

10) Printed name and signature of service person.

PERIOD OF PERFORMANCE AND PLACE OF PERFORMANCE

The period of performance shall be for a base period of one year with four one year option periods.

All repairs shall be completed at the Contractor’s facility.

GOVERNMENT-FURNISHED PROPERTY, DATA AND/OR INFORMATION

The Government will package and ship instruments for diagnostic/repair services to the

Contractor’s facility.

ADDENDUM TO BILLING INSTRUCTIONS

In addition to the information required by NIST LOCAL CLAUSE entitled “Billing

Instructions for Task Order and Delivery Orders,” the Contractor shall also include all of the following with each invoice:

A copy of the delivery ticket provided to NIST for the service call being billed;

The model number of the instrument repaired; and

The serial number of the instrument repaired.

. 2 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

(a) North American Industry Classification System (NAICS) code and small business size standard.

The NAICS code and small business size standard for this acquisition appear in Block 10 of the

PAGE 10 OF 39 SB1341-15-RQ-0500

solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) Remit to address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender`s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is late and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government`s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

PAGE 11 OF 39 SB1341-15-RQ-0500

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror`s initial offer should contain the offeror`s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-- GSA Federal Supply Service Specifications Section Suite 8100 470 East L`Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation DUNS or DUNS+4 followed by the DUNS or DUNS+4 number that identifies the offeror`s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the SAM database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the

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next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency`s evaluation of the significant weak or deficient factors in the debriefed offeror`s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

. 3 ADDENDUM TO 52.212-1

PAGE 13 OF 39 SB1341-15-RQ-0500

(a) General Instructions

Quotations are required to conform to solicitation provisions and be prepared in accordance with this section. To aid in evaluation, the quotation must be clearly and concisely written as well as being neat, indexed (cross-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the quoter, the date, and the solicitation number.

Quoters shall submit one original of their quotation, marked as such, and two copies of the technical and price quotations. Only one copy of the business portion of the quotation is required to be submitted.

Only one copy of the complete quotation is required to be submitted for email submissions.

Quotations must be received not later than August 7, 2015, at 3:30 PM Eastern Time. E-mail quotations are acceptable. Fax quotations shall not be accepted. E-mail quotations are considered received when the e-mail enters into the electronic inbox of Carol Wood.

Only information received on or before the due date and time shall be considered for award. Any quotation, or part thereof, received after the due date and time, shall be deemed late and not considered for award.

Each volume shall be clearly marked by volume number and title.

(b) Overall Arrangement of the Quotation

(1) BUSINESS QUOTATION

(A)(i) The Standard Form 1449, must be executed fully and used as the cover sheet.

Include one (1) originally signed copy of the form.

(ii) Acceptance Period - The acceptance period shall not be less than 120 days.

(iii) Concurrence with all terms and conditions of the solicitation.

(iv) The Dun and Bradstreet Number for the quoter’s active registration at the

System for Award Management, (www.SAM.Gov) website.

(iv) If the quoter’s representations and certifications do not reflect the

NAICS code governing this solicitation, quoters must submit documentation of their business size under the NAICS code governing this solicitation.

(v) Signature Authority - The person signing the form must have the authority to commit the quoter to all of the provisions and clauses of the solicitation, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without further discussion if it so elects.

(vi) The Dun and Bradstreet Number (DUNS number) for the quoter’s active System for Award Management (SAM) registration. Quoters must have an active registration at www.SAM.Gov to receive an award;

(vii) Quoters shall include a completed copy of the attached provision, “Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony

Conviction Under Any Federal Law (Class Deviation) (March 2015)” with their quotation.

(2) TECHNICAL QUOTATION

(A) General

(1) The technical quotation consists of the quoter’s technical and management aspects of the acquisition. It must indicate your company's capabilities and the means to be used to satisfy the requirements of the Statement of Work. It will be evaluated in accordance with the evaluation criteria and must be specific and complete in every detail. The quotation must be practical and be prepared simply and economically, providing straightforward, concise delineation of what it is the quoter will do to satisfy the requirements of the Statement of Work.

(2) In order that the technical quotation may be evaluated strictly on the merit of the material submitted, no price information shall be included.

(3) The quotation shall not merely offer to perform work in accordance with the statement of work, but shall outline the actual work proposed as specifically as practical. The Statement of Work reflects the problems and objective of the program

PAGE 14 OF 39 SB1341-15-RQ-0500

under consideration; therefore, repeating the Scope of Work without sufficient elaboration will not be acceptable.

(4) The quotation must be typed, on 8-1/2" by 11" paper, not exceeding 15 pages, single sided, single spaced, exclusive of experience and past performance references.

(B) Specific areas to be addressed:

i. For the purpose of evaluation of Technical Capability, the technical quotation must include:

-Documentation and/or product literature, which clearly demonstrates that the quoter will meet all maintenance requirements for all equipment;

-Documentation that clearly demonstrates that quoted service personnel are trained and fully competent in the operation of covered instruments;

-If the prime Contractor is proposing a subcontractor and/or consultant(s) to perform maintenance and support requirements, documentation which shows that the prime

Contractor and the proposed subcontractor have an agreement which confirms that the subcontractor/consultant has agreed to work with the prime contractor to perform the work the subcontractor/consultant has been proposed to perform;

-Documentation, which explains how service calls will be handled when the Government issues a task order for service to the prime Contractor. The Government has no privity of contract with subcontractors.

ii. For the purpose evaluation of Experience, the quotation must include:

Project descriptions, which clearly demonstrate that the Contractor has performed repairs on the same or similar equipment. If the Contractor has repaired Canberra equipment, the model number of the equipment must be provided.

iii. For the purpose of evaluation of Past Performance, the quotation must include:

Past Performance information regarding relevant contracts over the past three (3) years with Federal, state, or local governments, or commercial customers.

If the quoter intends to subcontract with another firm(s) for part of this requirement, that firm’s past performance information shall also be provided. If the offeror has no relevant past performance, it shall include a statement to that effect in its quotation.

The Government reserves the right to consider data obtained from sources other than those described by the offeror in its quotation.

The description of each contract described in this section shall not exceed one-half page in length.

For each contract, the quoter shall provide the following information:

-Contract number;

-Description and relevance to solicitation requirements include dollar value;

-Period of Performance – indicate by month and year the state and completion (or

“ongoing”) dates for the contract;

-Reference Contact – If a non-Government contract, identify the name and address of the client with current telephone number and email address of a point of contact of the client responsible for the contract;

-Contracting Office – If a Government contract (Federal or state), identify the Procuring

Contracting Officer (PCO), Administrative Contracting Officer (ACO), and Contracting

Officer’s Representative (COR), and their names, current telephone numbers and email addresses;

PAGE 15 OF 39 SB1341-15-RQ-0500

-Problems Encountered – include information regarding information regarding any problems encountered on the contracts described above and corrective actions taken to resolve those problems.

iv. Quoters shall provide the name and title of their proposed Project Manager and at least one individual who will serve as a customer service point of contact. These individuals will be designated as key personnel in the resultant award.

v. Small Business Subcontracting Plan

In accordance with FAR 52.219-9 entitled “Small, Small Disadvantaged and Women Owned

Small Business Subcontracting Plan”, a subcontracting plan must be submitted for this acquisition in accordance with the format suggested in Attachment I. Businesses not certified as a small business must submit a Small Business Subcontracting Plan.

PRICE QUOTATION

-The quoter shall provide fully loaded hourly labor rates, including wages, indirect costs and profit for all labor categories proposed by the Contractor for the base period and four one year option periods. The quoter must be consistent with their usual accounting practices and procedures and calculate fully loaded labor rates that include only costs considered allowable in accordance with FAR Part 31.

-If the quoter utilizes regional or geographical rates to bill travel, rates must be provided for the base period and each one year option period. The quoter’s commercial price list or other documentation showing that the quoted billing rates are consistent with the quoter’s commercial practices must also be submitted;

-If the quoter utilizes flat rates for any services required in the statement of work, those flat rates and corresponding services must be provided for the base period and each one year option period. The quoter’s commercial price list or other documentation showing that the quoted flat rates are consistent with the quoter’s commercial practices must also be submitted.

-The quoter must specify Subcontractors and identify fully loaded hourly rates for all subcontractors for the base period and four one year option periods.

-The quoter must have the financial capacity, working capital and other resources to perform work under the resultant contract.

-The Government anticipates that the contract will be awarded based upon adequate price competition. However, in order to determine that prices are fair and reasonable, the

Government reserves the right to request the quoter provide further cost breakdown to support proposed prices.

-The Service Contract Act does not cover bona fide executive, administrative, or professional employees. If Contractor employees performing under this requirement fall within this exemption, offerors must state the applicable exemption. Reference Fact Sheet

17a at http://www.dol.gov/whd/regs/compliance/fairpay/fs17a.

-Labor categories that are covered by the Service Contract Act must be priced in accordance with the wage determination where services shall be performed. Given that the equipment will be shipped to the Contractor’s site, the Contractor must provide the applicable Service Contract Act Wage Determination for their geographic region.

. 4 EVALUATION CRITERIA AND BASIS FOR AWARD

PAGE 16 OF 39 SB1341-15-RQ-0500

The Government will award one or more indefinite delivery/indefinite quantity contract resulting from this solicitation, to the responsible quoter(s) whose quotation(s), conforming to the solicitation, result in the best value to the Government, price and other factors considered.

The following will be used to evaluate quotations:

Technical Capability

Experience

Past Performance

Price

Technical Capability, Experience, and Past Performance, when combined, shall be equal in importance to price.

TECHNICAL CAPABILITY

Technical capability will be evaluated to determine that:

1. The Contractor can perform all maintenance requirements identified in the statement of work; AND

2. The Contractor can provide service for all equipment identified in the statement of work; AND

3. The maintenance will be performed by technicians who are trained and fully competent in the operation of the covered equipment; AND

4. Quoters have an established business relationship with proposed subcontractors and/or consultants to perform the required work; AND

5. The prime Contractor shall maintain an active role in the required work.

EXPERIENCE

Experience shall be evaluated to determine the degree of and relevance of experience the

Contractor possesses in repairing the same or similar equipment.

In determining best value, stronger consideration shall be given to Contractors who possess direct experience maintaining and repairing the same type of equipment.

PAST PERFORMANCE

Past Performance shall be evaluated to determine the overall quality of the service provided by the Contractor. Evaluation of Past Performance shall be based on the references provided and/or information provided by NIST and its affiliates.

Quoters with no relevant past performance will receive a neutral rating.

PRICE

Price shall be evaluated for all quoters whose quotations are determined technically acceptable. Price will be evaluated to determine that proposed rates are consistent with the technical portion of the quotation and are fair and reasonable.

. 5 1352.216-77 CEILING PRICE (APR 2010)

PAGE 17 OF 39 SB1341-15-RQ-0500

The ceiling price of this contract is $$500,000.00 . The contractor shall not make expenditures nor incur obligations in the performance of this contract which exceed the ceiling price specified herein, except at the contractor?s own risk.

(End of clause)

. 6

PAGE 18 OF 39 SB1341-15-RQ-0500

Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony

Conviction Under Any Federal Law (Class Deviation) (March 2015)

(1) In accordance with Sections 744 and 745 of Division E, Title VII, of the

Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235), none of the funds made available by the Consolidated and Further Continuing Appropriations Act, 2015 funding may be used to enter into a contract with any corporation that-

(a) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where an awarding agency is aware of the conviction, unless the agency has considered suspension or debarment of the corporation and has made a determination that this further action is not necessary to protect the interests of the

Government, or

(b) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless the agency has considered suspension or debarment of the corporation and made a determination that this further action is not necessary to protect the interests of the Government.

(2) The Offeror represents that, as of the date of this offer -

(a) It is [ ] is not [ ] a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(b) It is [ ] is not [ ] a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability.

(End of provision)

. 7 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011)

(Reference 52.204-4)

. 8 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

PAGE 19 OF 39 SB1341-15-RQ-0500

(Reference 52.204-7)

. 9 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (JULY 2013)

(Reference 52.204-13)

. 10 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (NOV 2014)

(Reference 52.204-16)

. 11 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (NOV 2014)

(Reference 52.204-18)

. 12 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(Reference 52.209-7)

. 13 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING RESPONSIBILITY MATTERS (JULY 2013)

(Reference 52.209-9)

. 14 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (MAR 2015)

(Reference 52.212-3)

. 15 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (MAY 2015)

(Reference 52.212-4)

. 16 52.225-25 PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN--REPRESENTATION AND CERTIFICATIONS (DEC 2012)

(Reference 52.225-25)

. 17 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

(Reference 52.232-40)

. 18 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

(Reference 52.233-4)

. 19 52.247-34 F.O.B. DESTINATION (NOV 1991)

(Reference 52.247-34)

. 20 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR. (NOV 2014)

(a) Definitions. As used in this provision-- Commercial and Government Entity (CAGE) code means--

(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics…