NB610020-9-03810 Combined Synopsis.doc

FBO ANNOUNCEMENT: COMBINED SYNOPSIS/SOLICITATION

ACTION CODE: <PRESOL>

CLASSIFICATION CODE: 66- Laboratory Equipment and Supplies

SUBJECT: Bottom-loading Closed-Cycle Refrigerators

SOLICITATION NUMBER: SB1341-09-RQ-0168

RESPONSE DATE: May 26, 2009 CONTACT POINTS: Kim Stavish, Contract Specialist, (301) 975-2672

Todd Hill, Contracting Officer, (301) 975-8802

DESCRIPTION: THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THE SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES UNDER THE AUTHORITY OF FAR 13.5 TEST PROGRAM FOR CERTAIN COMMERCIAL ITEMS.

This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-32.

The associated North American Industrial Classification System (NAICS) code for this procurement is 331528 with a small business size standard of 500 employees. This acquisition is 100% small business set-aside. In accordance with the Non-Manufacturer Rule, to qualify under a small business set-aside, the distributor and the manufacturer must qualify as a Small Business under the NAICS code identified above.

Objective

The National Institute of Standards and Technology (NIST), Center for Neutron Research (NCNR) has a requirement for two (2) Bottom-loading Closed-cycle Refrigerators, as a complete turnkey system, to be used by the NCNR located in Gaithersburg, MD, for neutron scattering experiments.

Background

The NIST Center for Neutron Research is a user facility providing neutron scattering measurement capability that is among the best in the world. Approximately 1,000 guest researchers from around the world visit the facility every year, placing a great emphasis on the reliability of the systems used. An important part of the instrumentation required to perform a successful experiment is the sample environment equipment, which controls the temperature, pressure, magnetic field, etc. of the sample under study. This equipment must be continually updated or expanded based on the needs of the scientific user community. Bottom-loading closed-cycle refrigerators (CCRs) form the backbone of the sample environment equipment because they offer a useful wide range of temperature control in an easy-to-use configuration. This procurement expands the number of systems available to accommodate the demand.

The purpose of this procurement is to provide turnkey bottom-loading CCRs for neutron scattering experiments covering the temperature range from 5 K to 325 K. These systems incorporate specific interface features to allow use with existing specialty equipment, and integrate a sample mount provided by the Government. The system operation is simple and reliable, and can be modified to suit unique experimental conditions. A bottom-loading CCR is defined to be a free-standing, vertically oriented closed-cycle refrigerator that requires the removal of a vacuum shroud and internal heat shields to mount a sample inside. The sample is in vacuum.

All interested Contractors shall provide a quote for the following line items(s):

Line Item 0001 – The contractor shall furnish two (2) each, Bottom-loading Closed-cycle Refrigerators, as complete turnkey systems.

Each system shall meet or exceed the following minimum technical specifications:

A. General System:

1. Each system shall include a cryostat, temperature controller, temperature sensors, connecting hoses and cables.

2. The CCR system shall provide a controlled temperature range from 5 K to 325 K.

3. NIST will provide a sample mount (after final design drawing approval) to be integrated into the system. This sample mount is provided with two heaters installed, but without thermometry. The paralleled heaters provide a 25 ohm load, and shall be used for temperature control of the sample.

4. The system shall provide a tailset that is optimized for a low neutron scattering background through adherence to the specifications provided below.

5. The system shall provide compatibility with existing specialized tailsets through defined interfaces in the specifications provided below.

6. The complete system shall be air-cooled, not requiring any connections to an external water supply.

7. NIST will approve system drawings before manufacture.

8. Contractor shall provide an electronic copy of system drawings after final design drawing approval (not all manufacturing drawings).

9. NIST requires limited data rights for system drawings. NIST requests to use contractor-supplied system drawings in internal documentation and user manuals, and for presentations in scientific meetings. NIST will attribute the drawings to the Contractor, if the Contractor’s name is not already on the drawings.

10. Contractor shall provide two copies of the operating manual with each system.

11. Contractor shall provide a warranty period on systems for a minimum of one year.

B. Performance:

1. Minimum controlled temperature operating range from 5 K to 325 K at the sample position.

2. The system shall be protected against thermal damage to the sensor or the cryostat from accidental overheating.

3. Minimum refrigeration capacity for the base coldhead: 0.8 Watts at 4 K.

4. Cooldown time from room temperature to 5 K at the end of the coldhead in less than 120 minutes for the base coldhead without heat shields and sample mount attached.

5. System shall operate without loss of cooling power when tilted up to 15 degrees from vertical. System shall operate with a minimal loss of cooling power when used in a horizontal orientation.

6. Compressor shall include an hour meter that tracks operating time.

7. Minimum scheduled maintenance interval for the CCR coldhead and compressor: 10,000 hours.

8. Air-cooled operation of the CCR system. The CCR system must be air-cooled; no water connections external to the complete system are allowed for normal operation. A liquid-cooled air chiller unit that is separate from the CCR compressor is permissible, provided there is an interlock such that the compressor cannot be operated if the air chiller is not running.

9. Stainless steel, braided, flexible hoses for high purity helium and the electrical cable for the coldhead shall be a minimum of 6 meters in length. The maximum length for these hoses and this cable is 10 meters. The hoses and the cable shall be the same length. A buffer tank may be used if necessary to provide sufficient working gas volume for proper operation of the system.

10. All experimental electrical cables shall be a minimum of nine (9) meters in length, or three (3) meters longer than the stainless steel flexible hoses for high purity helium, whichever is longer.

11. The coldhead's first and second stages must have axially symmetric construction. The purpose of this specification is to ensure that the sample mount attached to the coldhead does not move sideways in the neutron beam as a function of temperature.

12. Temperature Sensor(s). Minimal temperature sensor accuracy for all sensors relevant to the sample temperature, either at the sample mount position or for temperature control purposes:

13. The temperature controller must provide a minimum of four temperature inputs and be compatible with multiple sensor types including the following: silicon diode, platinum, negative temperature coefficient RTDs (resistance temperature devices). Two channels of thermocouple input support must be available, either built in or as an upgrade to the controller.

14. Vacuum integrity. The vacuum space shall be leak-tight to 1 x 10^-7 atm-cm^3/sec or better.

C. Neutron Scattering Requirements:

1. The cryostat shall provide 360 degree symmetrical access to the sample in the horizontal scattering plane without intersecting any part of the cooling system.

2. The neutron beam (see Figure 1) shall be considered to have the following characteristics:

i. A height of 50.8 mm (2 inches), symmetric about the neutron beam centerline, with a vertical divergence of 22 degrees above and below the horizontal. The apex of the diverence angle is along the vertical central axis at the sample position, i.e. the angles are measured from the middle of the cryostat.

ii. Neutron beam centerline is located 152.4 mm (6 inches) above the mounting interface to the neutron scattering instrument.

iii. Sample mounting position is 44.45 mm (1.75 inches) above neutron beam centerline.

3. Minimum Sample Space. The cylindrical sample space shall provide a minimum 70 mm diameter and 90 mm length.

4. Only thinned aluminum or aluminum alloy windows shall be used in the horizontal scattering plane. The maximum combined thickness of all neutron windows shall be 2.54 mm (0.100 inches) along a radial line from the vacuum shroud to the middle of the sample space.

The background signature from the cryostat is minimized in neutron scattering applications if the heat shields and vacuum shroud are made as large a diameter as practically possible (see D.5 and Additional Consideration). As the vacuum shroud contains the thickest amount of material in the beam, NIST desires this diameter to be maximized first. One possible configuration is represented in Figure 2. NIST does not propose this design or make any recommendation that this is the best approach. The principal reason for Figure 2 is to illustrate the geometry described in other specifications. This is only one means by which compatibility with existing NIST tailsets can be achieved at the same time the background signature is minimized for the tailset provided by the Contractor.

D. Facility Interfaces:

1. Electrical power requirement. The Contractor shall provide the system with cables and plugs for direct connection to electrical service. The system must be configured to operate using one or more of the following available electrical services:

i. 208 Volt/ 3-phase/ 30 Amp, NEMA L21-30 plug.

ii. 220 Volt/ 1-phase/ 30 Amp, NEMA L7-30 plug.

iii. 120 Volt/ 1-phase/ 20 Amp, NEMA 5-20 plug.

2. Maximum steady state power consumption for the closed-cycle refrigerator:

i. 8.7 kWatts for 208 V/3-phase/ 30 Amp service.

ii. 5.3 kWatts for 220 V/1-phase/ 30 Amp service.

iii. 1.9 kWatts for 120 V/1-phase/ 20 Amp service.

3. Interface to neutron scattering instruments. The bottom-loading CCR will bolt down onto a flat, square mounting surface. The mounting surface is 250 mm x 250 mm. No overhang beyond these dimensions is allowed, to provide maximum tilt capability to the cryostat. Clearance holes shall be provided on the cryostat to bolt down using 1/4”

-20 bolts on a 230 mm bolt square (325.3 mm bolt circle diameter).

4. Interface to existing NIST specialty vacuum shrouds and shields. The interface to existing NIST equipment consists of three nested parts: Vacuum Can Flange, Heat Shield Mount, and Sample Mount. The three parts are arranged such that the Sample and Heat Shield Mounts protrude below the Vacuum Can Flange. See Figure 2 for a schematic representation of the three components.

i. The vertical distance from the neutron beam centerline to the Sample Mount surface is 44.45 mm (1.75 inches).

ii. The vertical distance from the neutron beam centerline to the Heat Shield Mount is 69.85 mm (2.75 inches).

iii. The vertical distance from the neutron scattering instrument interface to the Vacuum Can Flange is 260.35 mm (10.25 inches).

5. Vacuum Can Flange. The Vacuum Can Flange shall provide six tapped 1/4”-20 holes on a 6.375 inch bolt circle diameter. The flange face finish shall be 16 microinches. As discussed in section C.4, this bolt pattern is required for compatibility with existing specialty tailsets. The Contractor is not required to use this bolt pattern for attaching the vacuum shroud. SEE ADDITIONAL CONSIDERATION BELOW.

6. Heat Shield Mount. The heat shield mount shall be detachable, and thermally connected to the first stage of the cold head. The heat shield mount shall consist of an external 3.5”-24 thread, 0.188 inches in length.

7. Sample Mount and heater. NIST shall supply the Sample Mount, including heaters, to be attached to the cold finger. This Sample Mount has provision for mounting temperature sensors and a heat shield around the sample position. The heater will consist of two, 50 ohm, metal cartridge heater elements silver-soldered into place. The heater elements will be wired in parallel for a total resistance of 25 ohms. The Sample Mount is 6.35 mm (0.25 inches) thick and provides multiple 4-40 tapped holes for mounting temperature sensors. The Sample Mount Heat Shield screws onto an external 2.875”-24 thread, 4.8 mm (0.188 inches) in length. The interface between the Sample Mount and the coldhead shall be determined by the Contractor. NIST samples are attached to the Sample Mount using 4X 10-32 tapped holes on a 44.45 mm (1.75 inch) Bolt Circle Diameter; these holes are not available to the Contractor for use. The Sample Mount interface to the coldhead must prevent loosening of the Sample Mount when the heat shield is installed and removed. See figure 3 for a drawing of the Sample Mount.

8. Sample Mount Heat Shield. A Sample Mount Heat Shield is required. See figure 2 for an indication of the general style of this heat shield. The Sample Mount Heat Shield design will be governed by specifications including the sample mount design (figure 3), minimum required sample space (C.3.), and maximum total thickness of material in the beam (C.4.)

9. Vacuum pump out ports. Three (3) KF25 vacuum pump out ports shall be provided. One port is for general purpose pumping, while the other two are intended to provide access for future integration of in situ capabilities.

10. The cryostat shall provide lifting attachments for use with an overhead crane or hoist.

11. Overall Maximum Dimensions. The entire cryostat shall not exceed a diameter of 250 mm in the neutron beam path. Above the neutron beam path, the cryostat shall be less than 600 mm in diameter, excluding hose and cable connections. The overall height shall not exceed 1000 mm, excluding hose and cable connections.

Figure 1. Schematic representation of the neutron beam profile, along with some specifics of the sample mount and spectrometer interface.

Figure 2. Schematic representation of the nested NIST interface components: Vacuum Can Flange, Heat Shield Mount, and Sample Mount.

Figure 3. Drawing for NIST-supplied Sample Mount to be integrated into the system.

OPTION LINE ITEMS (For the option period, refer to FAR Clause 52.217-7: Option Increased Quantity—Separately Priced Line Item, below) Line Item 0002 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0002 option period 10/1/2009 through 9/30/2010.

Line Item 0003 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0003 option period 10/1/2009 through 9/30/2010.

Line Item 0004 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0004 option period 10/1/2009 through 9/30/2010.

Line Item 0005 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0005 option period 10/1/2009 through 9/30/2010.

Line Item 0006 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0006 option period 10/1/2009 through 9/30/2010.

Line Item 0007 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0007 option period 10/1/2010 through 9/30/2011.

Line Item 0008 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0008 option period 10/1/2010 through 9/30/2011.

Line Item 0009 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0009 option period 10/1/2010 through 9/30/2011.

Line Item 0010 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0010 option period 10/1/2010 through 9/30/2011.

Line Item 0011 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0011 option period 10/1/2010 through 9/30/2011.

Line Item 0012 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0012 option period 10/1/2011 through 9/30/2012.

Line Item 0013 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0013 option period 10/1/2011 through 9/30/2012.

Line Item 0014 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0014 option period 10/1/2011 through 9/30/2012.

Line Item 0015 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0015 option period 10/1/2011 through 9/30/2012.

Line Item 0016 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0016 option period 10/1/2011 through 9/30/2012.

Line Item 0017 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0017 option period 10/1/2012 through 9/30/2013.

Line Item 0018 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0018 option period 10/1/2012 through 9/30/2013.

Line Item 0019 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0019 option period 10/1/2012 through 9/30/2013.

Line Item 0020 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0020 option period 10/1/2012 through 9/30/2013.

Line Item 0021 (Option): One (1) each, Bottom-loading Closed-cycle Refrigerator as a complete turnkey system that covers the temperature range from 5 K to 325 K while providing a simple sample mounting scheme (see line item 0001 specs above). Line item 0021 option period 10/1/2012 through 9/30/2013.

Inspection and Acceptance Criteria

The government will inspect the equipment at NIST laboratory within three weeks of arrival at NIST. Upon delivery, and again during unpacking, NIST will inspect for shipping damage and lost or missing equipment. The three week period commencing with delivery to NIST will be used for acceptance testing.

The equipment will be examined for conformance to NIST specifications. The equipment will be installed and run to establish conformance with design specifications for operating temperature range, cooldown time, etc.

DESIGN DRAWINGS FOR APPROVAL PRIOR TO MANUFACTURING:

The Government will furnish the sample mount (after final design drawing approval) that is integrated into the final turnkey system. One sample mount will be provided for each system delivered by the Contractor.

1. The Contractor shall provide draft design drawings of the bottom-loading CCR and related design information not later than one month after receipt of the purchase order.

The drawings shall illustrate the overall design and the interfaces to the sample mount, intermediate flange (defined above) and neutron scattering instrument (goniometer interface). The design drawings shall include, at a minimum, overall dimensions, dimensional and construction details of the neutron beam and sample mounting area, and interface information for the intermediate flange.

2. The Contracting Officer’s Technical Representative (COTR) will review the drawings for compliance with specifications and to make a reasonable determination that there will not be any unforeseen complications. The government will provide comments on the draft design to the Contractor not later than two weeks after receipt of materials.

3. The Contractor shall provide final design drawings of the bottom-loading CCR and related design information not later than 3 weeks after receipt of COTR’s review of draft design drawings.

The drawings shall illustrate the overall design and the interfaces to the sample mount, intermediate flange (defined above) and neutron scattering instrument (goniometer interface). The final design drawings shall include, at a minimum, overall dimensions, dimensional and construction details of the neutron beam and sample mounting area, and interface information for the intermediate flange.

4. Upon receipt of authorization from the Government, the Contractor shall manufacture the systems ordered in accordance with their proposed design.

The Government shall provide authorization to proceed to manufacture the ordered systems. The Contractor shall not begin to manufacture the systems until the Government’s authorization is provided. The COTR shall provide this authorization.

Manufacturing: Prior to commencement of the manufacturing stage, the Contractor shall submit Design (Draft and Final) Drawings to NIST’s Technical Contact for comment/approval. Please refer to CAR clause 1352.217-102 in full text below.

1352.217-102 Government Review, Comment, Acceptance and Approval (JAN 1987):

(a) Documentation, including drawings and other engineering products and reports, required by the contract to be submitted for review, comment, acceptance or approval will be acted upon by the Government within 30 calendar days after receipt by the Government, unless another period of time is specified.

(b) Review, comment, acceptance or approval by the Government as required under this contract and applicable specifications shall not relieve the Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such review, comment and acceptance or approval.

Warranty:

The Contractor shall provide a minimum of a One (1) Year Warranty. This warranty must cover non-consumable parts and labor. Quotation must include unlimited telephone/e-mail support, during the warranty period, for questions regarding operation. Warranty shall be on-site or return to vendor as deemed necessary by the Contractor. If on-site, all travel costs shall be included in the warranty. If return to vendor, all shipping charges and all responsibility for the shipments to and from NIST shall be the responsibility of the contractor.

Delivery shall be FOB DESTINATION and be completed in accordance with the contractor’s commercial schedule.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver to NIST, Building 301, Shipping and Receiving, Gaithersburg, MD 20899-0001.

Packing and Shipping Instructions:

· The Contractor will pack and ship the system and all required materials, such as manuals and documentation, to NIST.

EVALUATION CRITERIA FOR SELECTION OF QUOTE: Award shall be made to the Contractor whose quote offers the best value to the Government. The Government will evaluate quotations based on the following evaluation criteria: 1) Technical Capability factor “Meeting or Exceeding the Requirement,” 2) Past Performance, 3) Relevant Experience, and 4) Price.

Technical capability, past performance, and relevant experience, when combined, shall be approximately equal in importance to price. If technical capability, past performance, and relevant experience are equivalent, price shall be the determining factor.

Award will be made on a best-value basis. Under the Technical Capabilities factor, additional consideration will be given for a CCR with one or more of the following additional features or capabilities:

Line Item 0001:

Additional consideration 1) Specification D.5 above: As to reduce the background neutron scattering signal, provide a larger (as large as possible) diameter vacuum shroud.

Technical Capability: Evaluation of Technical Capability will be based on the information provided in the quotation. Quotations shall include a technical drawing of the proposed Top-loading CCR system, the make and model of the products, manufacturer sales literature or other product literature, which addresses all specifications & clearly documents that the product offered meets or exceeds the specifications identified herein.

Past Performance: Past Performance will be evaluated to determine the overall quality of the products and services, provided by the Contractor. Evaluation of Past Performance shall be based on the references provided IAW FAR 52.212-1(b)(10) and/or information from other sources, including NIST. Offerors shall provide a list of at least three (3) references to whom the same or similar products have been sold. The list of references shall include, at a minimum: the name of the reference contact person and the company or organization; the telephone number of the reference contact person; the contract or grant number; the amount of the contract and the address and the telephone number of the Contracting Officer, if applicable; and the date of delivery or the date services were completed.

Relevant Experience: Relevant Experience will be evaluated to determine the degree of vendors’ experience in successfully providing comparable systems for the types of applications described herein. Evaluation of relevant experience may be based on contacts used for past performance; however, the vendor should provide additional references relating to its relevant experience information, if necessary.

Past Performance, Relevant Experience, and Price shall not be evaluated on quotes that are determined technically unacceptable in accordance with the Technical Capability Evaluation factor.

The full text of a FAR provision or clause may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following provisions apply to this acquisition:

52.212-1 Instructions to Offerors-Commercial Items;

52.212-3 Offerors Representations and Certifications- Commercial Items.

· Offerors shall complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3 Offerors Representations and Certifications- Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.

52.217-5, Evaluation of Options (Full Text)

· Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price of one option line item from each option year to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

The following clauses apply to this acquisition:

52.212-4 Contract Terms and Conditions—Commercial Items;

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items including subparagraphs:

52.203-6, Restrictions on Subcontractor Sales to the Government, with Alternate I;

52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (if the offeror elects to waive the preference, it shall so indicate in its offer);

52.219-8, Utilization of Small Business Concerns;

52.222-3, Convict Labor;

52.222-19 Child Labor – Cooperation With Authorities And Remedies;

52.222-21, Prohibition of Segregated Facilities;

52-222-26, Equal Opportunity;

52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans;

52.222-36, Affirmative Action for Workers with Disabilities;

52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans;

52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Feeds (Dec 2004) (E.O. 13201);

52.225-5, Trade Agreements (Nov 2007);

52.225-13, Restriction on Certain Foreign Purchases;

52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm.;

52.245-1, Government Property (Jun 2007)

52.217-7, Option for Increased Quantity—Separately Priced Line Item (Full Text)

· The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within the option exercise period. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

1352.245-70, Government Furnished Property (Full Text)

· The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this Contract. This property shall be used and maintained by the Contractor in accordance with provisions of the "Government Property" clause included in this contract.

· Item No.: N/A

· Description: Sample Mount

· Quantity: One (1) sample mount will be provided for each CCR system

· Delivery Date: To be provided at time of manufacture for each turnkey CCR system.

All vendors shall submit the following: 1) An original and one (1) copy of a quotation which addresses all of the above items; 2) An original and one (1) copy of the technical description and/or product literature; 3) A technical drawing of the proposed Top-loading CCR system;4) Description of commercial warranty; and 5) An original and one (1) copy of the most recent published price list(s).

This is an Open-Market Combined Synopsis/Solicitation for equipment as defined herein. The Government intends to award a Purchase Order as a result of this Combined Synopsis/Solicitation that will include the terms and conditions that are set forth herein. In order to facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.”

OR

The offeror shall state “The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:

Offeror shall list exception(s) and rationale for the exception(s)

Please note that this procurement is not being conducted under the GSA Federal Supply Schedule (FSS) program or another Government-Wide Area Contract (GWAC). If an offeror submits a quotation based upon an FSS or GWAC contract, the Government will accept the quoted price. However, the terms and conditions stated herein will be included in any resultant Purchase Order, not the terms and conditions of the offeror’s FSS or GWAC contract, and the statement required above shall be included in the quotation.

All quotes shall be received not later than 3:30 PM local time, on May 26, 2009, at the National Institute of Standards & Technology, Acquisition Management Division, 100 Bureau Drive, Building 301, Room B125, Mail Stop 1640, Gaithersburg, MD 20899-1640, Attn: Kim Stavish. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist (Kim Stavish) @ kim.stavish@nist.gov. E-mailed quotes are acceptable and shall be addressed to: kim.stavish@nist.gov. Faxed quotes will NOT be accepted.

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