SB019_25Inv.pdf

January 7, 2025

INVITATION TO BID

SB019-25

The City of Lawrenceville is soliciting competitive sealed bids from qualified contractors for the Purchase and Installation of a Portable Vehicle Wash Bay with Water Reclamation/Treatment System for the City of Lawrenceville.

Sealed bids will be received by the Lawrenceville Finance Department, 70 S. Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046 until 2:00 P.M. local time on Monday, February 10, 2025 and then publicly opened and read aloud. Any bid received after 2:00 P.M. will not be accepted. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening.

The work to be performed by the Contractor consists of but is not limited to the following:

The contractor will provide all parts, materials, and labor necessary to install a portable Vehicle Wash Bay system at the City of Lawrenceville Public Works Facility at 435 W Pike Street, Lawrenceville, GA 30046.

The wash bay system will include a water recycling system, to treat all washwater and byproducts from vehicle washing activities. The Vehicle Wash Bay system should be constructed of durable material and sized to provide daily wash services for vehicles up to 35 feet in length and up to 45,000 pounds in weight.

The contractor will install the Vehicle Wash Bay system in a designated area under an open-air covered bay. The installation area is approximately 30’ width and 60’ length.

A non-mandatory pre-bid conference is scheduled for 10:00 A.M. on Monday, January 27, 2025 at Lawrenceville City Hall located at 70 South Clayton Street, 4th floor City Council Chambers, Lawrenceville, GA. 30046.

Questions regarding bids should be directed to Steve Murray, Purchaing Director, at steve.murray@lawrencevillega.org, no later than 3:00 P.M. on January 30, 2025. Bids are legal and binding upon the bidder when submitted.

Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia.

No Bidder may withdraw his Bid within ninety (90) days after the actual date of the opening thereof.

The City of Lawrenceville does not discriminate on the basis of disability in the admission or access to its programs or activities. The written Bid Documents supersede any prior verbal or written communications between the parties.

mailto:steve.murray@lawrencevillega.org

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Award will be made to the contractor submitting the lowest responsive and responsible bid. The City of Lawrenceville reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Steve Murray Purchasing Director

The following pages should be returned in duplicate as your bid: Bidding Form, Pages 11-14 Bidder Qualifications, Pages 15-16 References, Page 17 Contractor Affidavit, Page 21

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Vehicle Wash Pad System and Installation Scope of Work

This project will consist of supplying all parts, materials, labor, and necessary permits required to install a 20’ x 45’ Portable Vehicle Wash Bay system with a Water Recycling System. The Portable Vehicle Wash Bay will be constructed with 4-foot high splash walls on three sides and a vehicle entrance and exit ramp on the fourth side. The Portable Vehicle Wash Bay should be durable enough to support our largest vehicles, up to 35 feet long and weighing up to 45,000 pounds.

The Portable Vehicle Wash Bay will be installed at the City of Lawrenceville Public Works Facility located at 435 W Pike Street, Lawrenceville, GA 30046. (See attached pictures.)

The City of Lawrenceville is requesting the following services and products, at a minimum but may not be limited to:

The project involves the installation of a robust and durable 20' x 45' vehicle wash bay pad system designed for effective water management and heavy-duty use. Constructed from high-strength aluminum, this wash bay pad must support vehicles weighing up to at a minimum 45,000 pounds, accommodating a wide range of service vehicles and equipment. Acceptable alternative material for the wash bay can be steel (304 stainless steel or better material), if aluminum is not an option. This system shall be utilized through manual washing functions, implemented by City of Lawrenceville employees on the applicable equipment.

To optimize functionality and ease of access, the wash bay will be elevated off the ground, with one end designed as a vehicle entrance and exit ramp. This ramp provides a smooth transition for vehicles entering and exiting the wash bay, allowing operators to quickly position vehicles for cleaning. The wash bay shall feature splash walls on three sides, each with a minimum height of 4 feet, effectively containing water spray and minimizing environmental contamination in the surrounding area.

Integral to the wash bay system is a water collection trough positioned along the perimeter of the pad.

This trough captures all runoff from washing operations, preventing overflow and allowing for easy transportation to the recycling system for wastewater. An optional but desirable feature is a mud trough designed to reduce treatment demands on the water recycling system. The mud trough must allow for the removal of any installed components, such as grid flooring, to facilitate thorough cleaning and proper disposal of residual sediment.

The vehicle wash bay shall include treatment of the wastewater through a water recycling system. This a water recycling system shall be fully self-contained, and includes a three-compartment unit engineered to handle high-volume vehicle washing operations. With a capacity designed to support weekly cleaning needs for up to 35 large vehicles and specialized equipment, such as sanitation trucks and bucket trucks, this system ensures efficient water reuse while minimizing waste.

The vehicle wash system shall be installed by the manufacturer’s installation technicians and interconnected to the building services by the contractor’s plumbing and electrical contractor. On-site electrical system is Single Phase Secondary (120/240 V). Also, Three Phase Primary (underground) with nominal voltage of 12.5 kV Grounded is available nearby (less than 100’). At a minimum, the system must operate on an electrical source rated at 208 volts. Any modifications or upgrades to accommodate additional voltage or enhancements will be the responsibility of the approved contractor and must comply with all City of Lawrenceville Electrical Department policies and procedures. Contractor to account for any repairs/modifications (asphalt, concrete, etc…) needed to accommodate the wash bay electrical system.

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Each of the three compartments within the system serves a distinct function to optimize the recycling process. The first compartment captures and filters out large debris and contaminants from the initial wash runoff. In the second compartment, the water undergoes advanced filtration, removing finer particulates and ensuring that oil and grease residues are effectively separated. The final compartment includes a final-stage filtration process to purify the water, making it suitable for reuse in subsequent washes.

To ensure a smooth transition and effective use of the new equipment, a thorough installation and start-up training program will be implemented by the Contractor for all City of Lawrenceville employees who will have access to the system. This program will begin with a comprehensive walk-through of the equipment, where employees will gain familiarity with all components, controls, and operational protocols.

During this walk-through, trainers will cover key functions of the equipment, safety measures, and proper usage techniques, highlighting any specific maintenance procedures required to keep the system in peak condition. Hands-on training sessions will then allow employees to practice operations under the guidance of qualified trainers, ensuring that each individual feels confident in their role. Trainers will be available to address questions and provide additional support, creating a seamless, effective onboarding process for City staff.

Vendor or contractor shall be required to provide for each type of product indicated, including rated capacities, operating characteristics, provide installation drawings showing all interconnecting utilities such as piping and electrical requirements, wiring diagrams, and provided accessories; electrical utility connections shall include voltage/phase, full load amperage, and horsepower; Shop drawings and schematics detailing fabrication, installation, piping layout, materials and finishes, system interconnections, and utility connections of equipment assemblies; Indicate dimensions, weights, loadings, foundations, final dimensions, and required clearances, method of field assembly, components, and location and size of each field connection.

Vendor shall be responsible for providing a comprehensive maintenance plan and Standard Operating Procedures (SOP) manual for the vehicle wash bay and water recycling system. This manual will provide an in-depth roadmap for efficient operation, regular maintenance, and adherence to warranty requirements. These documents are essential for sustaining the longevity and performance of both the wash bay and the water recycling system.

At a minimum the following information shall be required to be provided to the City of Lawrenceville by the Vendor or Contractor:

As-Built Plans Detailed as-built plans of the wash bay and water recycle system are included in the documentation package. These plans capture the final, installed layout and specifications, enabling quick reference during maintenance checks or repairs.

Routine Evaluation and Inspection Checklist A routine evaluation of the overall condition of the wash bay and water recycling system will be conducted. This evaluation will ensure the system's performance and catch any issues early. A checklist for inspection includes, at a minimum:

• General Operation – Assess the system's overall functionality.

• Wash Bay-Specific Supplies – Ensure adequate levels of cleaning supplies and bio-media.

• Voltage – Verify that power requirements are consistently met.

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• Biological Media – Inspect the bio-media for integrity and performance, ensuring it remains effective in filtering and recycling water.

Maintenance Plan Components The maintenance plan includes:

• Equipment List – A comprehensive list of all equipment necessary to operate and maintain the wash bay and water recycling system.

• Branch Manager and Service Manager Information – Contact details and specific responsibilities of the branch manager and service manager are provided for immediate reference in case of system issues.

Materials and Product Details A complete inventory of all materials necessary for the operation of the wash bay and water recycling system is provided. This inventory includes:

• Product Names

• Quantities

• Serial Numbers

• Lot Numbers

• Date Manufactured

Approved Products The manual contains a full list of approved and prohibited products, ensuring compliance with system compatibility and environmental guidelines. Approved products include designated cleaning agents, bio-media, and any other materials necessary for wash bay operation. This list ensures that only compatible and environmentally safe products are used, preventing potential system damage and compliance issues.

Warranty Information All warranty information for the wash bay and water recycling system components is detailed in the manual. This section outlines the scope of the warranty, including any conditions required to maintain warranty validity. Regular adherence to the maintenance plan and the use of approved products will ensure compliance with warranty terms and extend the lifespan of the equipment.

Together, these documents form a comprehensive resource for City employees, supporting sustainable and efficient operation of the wash bay and water recycling system.

To ensure that the installation of the vehicle wash bay and water recycling system meets all performance and compliance standards, the contractor/vendor is required to adhere to specific inspection and operational protocols.

Full System Inspection and Sign-Off At the conclusion of the installation, the contractor must conduct a thorough system inspection, accompanied by a designated City of Lawrenceville employee. This joint inspection will confirm that all components are installed and functioning according to both the manufacturer's specifications and City standards. After the inspection, the contractor's representative must sign off, certifying that the system is fully operational and meets all contractual and performance criteria. Payment will only be rendered upon successful completion of this sign-off process, ensuring accountability and adherence to quality standards.

Compliance with Standards All installation and maintenance work must be carried out in strict accordance with the manufacturer's guidelines and the City of Lawrenceville's established standards and procedures. This ensures that the

SB019-25 Page 6 system not only operates effectively but also aligns with City policies for environmental safety and operational efficiency.

Scheduled Maintenance Plan Submission To maintain optimal performance of the wash bay and recycling system, the contractor must submit a Scheduled Maintenance Plan to the City of Lawrenceville. This plan will include the anticipated day and time of each maintenance visit, facilitating coordination with City operations. Maintenance access to the wash bay is restricted to Monday through Friday between 7 a.m. and 4 p.m., ensuring that access to wash bay is available.

By meeting these requirements, the contractor demonstrates a commitment to quality assurance, regulatory compliance, and ongoing system maintenance, aligning with the City of Lawrenceville’s operational standards and environmental objectives.

SECTION I

INSTRUCTIONS TO BIDDERS

1. Each bidder must examine the Notice to Bid, Instructions to Bidders, Contract, Contract General

Conditions, Specifications, Bid Schedule, Drawings, and Addenda. Failure to do so will be at the bidder’s risk.

2. Each bidder shall furnish all information required by the bidding requirements. The authorized representative must sign the bid as well as print or type his/her name on the bid schedule. Erasures or other changes must be initialed by the authorized representative signing the bid. Bids can only be signed by a person authorized to commit company resources.

3. Bids are legal and binding upon the bidder when submitted. Receipt of addenda should be acknowledged on the bid schedule. No oral interpretations or information can be considered as binding.

4. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening, and utility contractor’s license number. Faxed or e-mailed bids cannot be considered.

5. Bidding Requirements will consist of the following:

a) Bid Schedule

b) Statement of Bidder’s Qualifications

6. Award will be made to the bidder submitting the lowest responsive and responsible bid. The City reserves the right to make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City, all such information for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract.

7. Bids may be withdrawn only the case of mathematical error. The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of

SB019-25 Page 7 a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Bidder has up to forty-eight (48) hours to notify the City of Lawrenceville Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening.

Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period.

Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at the City of Lawrenceville’s discretion.

8. The City of Lawrenceville reserves the right to reject any or all bids, to waive technicalities, and to make an award as deemed in its best interest.

9. The City is exempt from federal excise tax and Georgia sales tax with regard to goods purchased directly by the City. Nevertheless, contractors are responsible for federal excise tax and Georgia sales taxes, including taxes for materials incorporated in City construction contracts.

10. The attention of all bidders is directed to the fact that all applicable federal state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written.

11. Information submitted by a bidder in the bidding process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act of Compulsory Process.

12. Failure to observe any of the Instructions to Bidders or conditions in the Invitation to Bid may constitute grounds for rejection of the bid. Failure to use City Bidding Form and to acknowledge applicable addenda may result in a bid being deemed non-responsive an automatic rejection.

13. CONTRACT TIME:

The Work shall be completed within 90 consecutive calendar days.

14. CONSTRUCTION AREAS MIN. SAFETY REQUIRMENTS:

• The contractor shall ensure limited disruption to businesses, pedestrians and landscaping.

• The contractor shall post warning signs at all construction zones for citizens to be aware of their surroundings.

• The contractor shall prevent any damage to adjacent sidewalk, utilities or private property during construction.

15. SITE EXAMINATION:

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The Bidder is advised to examine all the locations of the work and to inform himself fully as to its conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the execution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. The Plans are based on field run survey provided by the City of Lawrenceville, accuracy of this information shall be verified by the Bidder.

The quantities given in the proposal form and Contract are approximate only, being given as a basis for the comparison of bids. The City of Lawrenceville does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the work, or to omit portions of the work. All items of work will be paid for at the respective BID prices for such work done and accepted by the City.

Failure to examine the site will not relieve the successful bidder of his obligation to furnish all products and labor necessary to carry out the provisions of his contract.

The Bidder shall notify the Owner of the date and time he proposes to examine the location of the work. The Bidder shall confine his examination to the specific areas designated for the proposed construction, including easements and public right-of-ways. If, due to some unforeseen reason, the Owner's proceedings for obtaining the proposed construction site (including easements), have not been completed, the Bidder may enter the site only with the express consent of the property owner. The Bidder is solely responsible for any damages caused by his examination of the site.

16. REQUIREMENTS:

The minimum requirements; the bidder must have:

1) Maintain a permanent place of business.

2) Have the right equipment to perform the work.

3) Have done and to show proof of no less than THREE Contracts of similar character to the work being bid, each with an original contract price of no less than $50,000.00 within the past five years.

4) Be required to enter into a binding contract with the City to perform the work.

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STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. The City of Lawrenceville should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

City of Lawrenceville 70 S. Clayton St.

PO Box 2200 Lawrenceville, Georgia 30046

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are

SB019-25 Page 10 exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City of Lawrenceville as to form and content has been filed with the City. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the contractor or their insurer relating to a City project will be made available to the City upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

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Bidder submits the following unit prices for the Purchase and Installation of a Portable Vehicle Wash Bay with Water Reclamation/Treatment System identified in Bid Form as part of this Bid. Failure to utilize and return this form as a part of the bidding documents may result in rejection of bid.

BIDDING FORM

ITEM # DESCRIPTION APPROX

QTY UOM UNIT PRICE TOTAL PRICE

Design-Build, Delivery, and Installation of a Aluminum 20’ x 45’ Portable Vehicle Wash Bay Pad System with a closed-loop water recycling system.

1 LS $ $

Optional Add-Ons Hot Water Washing System 1 LS $ $ Mud Trough 1 LS $ $

Bid Alternate

Material: Steel 20’x45’ Portable Vehicle Wash Bay System with closed-loop water recycling system

1 LS $ $

TOTAL $

NOTES

*Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the Purchasing Director named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the City Council.

Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

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BIDDING FORM CONTINUED

(This Bid Form is part of the Bid Documents)

BID NUMBER: SB019-25 BID DATE: February 29, 2024

SUBMITTAL DATE:

BY:

(Bidder)

PROJECT DESCRIPTION: Purchase and Installation of a Portable Vehicle Wash Bay with Water Reclamation/Treatment System

THIS BID IS SUBMITTED TO: City of Lawrenceville, Georgia (hereinafter called Owner)

This bid is submitted to the City of Lawrenceville in accordance with the instructions, requirements, and forms included in the bidding documents, and the bidder agrees to complete all work for the bid price and substantially complete the work within 90 calendar days.

The bidder agrees if the bid is accepted by the City of Lawrenceville within ninety (90) days of the date of bid opening, the bidder shall within ten days after receipt of notification of this acceptance execute a contract upon the terms, conditions, and prices set forth herein and in the form and manner required by the City of Lawrenceville.

In submitting this bid, bidder makes representations required by Instructions to Bidders and further warrants and represents:

a. Bidder has examined Bid Document Package, including Advertisement for Bids and Instructions to Bidders, and following addenda:

No. Dated No. Dated

b. Bidder has examined site and locality where the work is to be performed and legal requirements (federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting work cost, difficulty, progress, or performance and has made independent investigations as bidder deems necessary.

c. Bidder has carefully studied reports and drawings indicating subsurface conditions and drawings depicting physical conditions as identified in General Conditions and accepts determination concerning technical data contained in reports and drawings on which bidder is entitled to rely.

d. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigations, explorations, tests, and studies (in addition to or to supplement those referred to in "c." above) pertaining to subsurface or physical conditions at site or otherwise affecting cost, progress, performance, or furnishing work as bidder considers necessary for performing or furnishing work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by bidder.

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e. Bidder has reviewed and checked plans and data shown or indicated on bid document package with respect to existing underground facilities at or contiguous to site and assumes responsibility for accurately locating underground facilities. No additional examinations, investigations, explorations, tests, reports, or similar information or data concerning underground facilities are or will be required by bidder in order to perform and furnish work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions.

f. Bidder has correlated results from observations, examinations, investigations, explorations, tests, reports, and studies with terms and conditions contained in bid document package.

g. Bidder has given Owner written notice concerning conflicts, errors, or discrepancies discovered in bid document package and written resolution by Owner is acceptable to bidder.

h. This bid is genuine and not made in interest of or for any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules produced by any group, association, organization, or corporation; bidder has not directly or indirectly induced or solicited any other bidder to submit false or sham bid; bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over Owner.

i. The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

j. An affidavit of such compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 will be initiated by the

City, signed by the contractor, and will become part of the contract.

l. It is the policy of the City of Lawrenceville that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless the contractor shall provide evidence on City-provided forms that it and its subcontractors have registered for and are participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) to verify information of all new employees.

m. The Purchasing Director shall be authorized to conduct random audits of a contractor’s or subcontractors’ compliance with O.C.G.A. 13-10-91 and the rules and regulations of the Georgia Department of Labor.

The contractor and subcontractors shall retain all documents and records of its compliance for a period of three (3) years following completion of the contract. This requirement shall apply to all contracts for the physical performance of services where more than three (3) persons are employed on the City contract.

Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director shall report same to the Department of Homeland Security.

A contractor’s failure to participate in the federal work authorization program as defined by O.C.G.A.

13-10-90(2) may be sanctioned by termination of the contract. If it is determined that a subcontractor is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2), the City of Lawrenceville may direct the contractor to terminate that subcontractor. A contractor’s failure to follow the City’s instruction to terminate a subcontractor that is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract.

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n. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

E-mail address

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STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement should be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a Corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion. Attach copy of the contracts on hand).

7. General description of work performed by your company. Attach copy.

8. Have you ever failed to complete any work awarded to you?_________________________ If so, where and why_________________________________________________________________.

9. Have you ever defaulted on a contract?______________________________ If so, where and why?_________________________________________________________________________.

10. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Attach copy.

11. Experience in construction work similar in importance to this project. Attach copy.

12. Background and experience of the principal members of your organization, including officers:

Attach copy.

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The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated this _______________ day of ____________________, 20___.

(Name of Bidder)

By:_____________________________________

Title:_____________________________________

State of ___________________

County of ___________________

___________________________________________ being duly sworn deposes and says that he or she is ___________________________ of ______________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this __________________ day of ___________________________, 20___.

(Notary Public) My Commission Expires:

_______________________________ (SEAL)

(Date)

SB019-25 Page 17

REFERENCES

City of Lawrenceville requests a minimum of three, (3) references where work of a similar size and scope has been completed.

1. Company Name

Brief Description of Project

Completion Date

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contact Person

3. Company Name

Brief Description of Project

Completion Date

Contact Person

SB019-25 Page 18

CONTRACT

This CONTRACT made and entered into this day of , 20 by and between the City of Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia (Party of the First Part, hereinafter called the City), and , (Party of the Second Part, hereinafter called the Contractor).

WITNESSETH: That the Contractor has agreed, and by these presents does agree with the City, for the consideration herein mentioned and under the provision of the Performance Bond and Payment Bond required by the Specifications to furnish all equipment, tools, materials, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner. The work specified, in strict conformity with the drawings and specifications, together with the foregoing proposal made by the Contractor, the Advertisement, the Instructions to Bidders, General Conditions, and this Contract, shall all form essential parts to this Contract. The work covered by this Contract includes all work shown on plans and specifications and listed in the conditions and specifications to wit:

Purchase and Installation of a Portable Vehicle Wash Bay with Water Reclamation/Treatment System

The Contractor awarded work under this contract shall commence work within ten (10) days after the issuance of the Notice to Proceed and shall fully complete all work hereunder within 90 consecutive calendar days from and after said date.

CITY and CONTRACTOR recognize that time is the essence of this Agreement. If the WORK is not substantially complete within the time specified (plus any extension of time allowed in the General Conditions), the CITY will suffer damage and loss that is difficult to calculate. The CITY and CONTRACTOR recognize and agree that the damage and loss that CITY will suffer if the WORK is not completed in a timely manner in accordance with the contract terms is difficult or impossible to accurately calculate. Therefore, CITY and CONTRACTOR agree that a reasonable amount to fully compensate CITY for damage and loss it would incur as a result of the failure of CONTRACTOR to complete the WORK in the time allowed by this Agreement shall be the sum of $100.00 per day. The amount in this provision is an amount CITY and CONTRACTOR agree upon as a reasonable amount of damages to fully compensate the CITY for any damage or loss it would suffer from a delay in the timely completion of the WORK, and is intended to provide CITY with reasonable liquidated damages and is not intended as a penalty.

The City shall pay and the Contractor shall receive the unit prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract, which shall in no event exceed _____________________________ ($ ) based on the proposal which sum shall be paid in the manner and terms specified in the Contract Documents, but before issuance of certificate of payment, if the Contractor shall not have submitted evidence satisfactory to the City that all payrolls, materials bills, and other indebtedness connected with the work have been paid, the City may withhold, in addition to the retained percentages, such amount or amounts as may be necessary to pay just claims for labor and services rendered and materials in and about the work, and such amount or amounts withheld or retained may be applied by the City to the payment of such just claims.

When the Contractor has performed in accordance with the provisions of this Contract, the City of Lawrenceville shall pay to the Contractor, within thirty (30) days of receipt of any payment request based upon work completed or service provided pursuant to the Contract, the sum so requested, less the retainage stated in this Contract, if any. In the event that the City of Lawrenceville fails to pay the Contractor within

SB019-25 Page 19 sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the Contract, the City shall pay the Contractor interest at the rate of l/2% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of the pay request. The Contractor's acceptance of progress payments or final payment shall release all claims for interest on said payments.

It is further mutually agreed between the Parties hereto that if, at any time after the execution of the Contract and the Performance Bond for its faithful performance and the Payment Bond, the first party shall deem the surety or sureties upon such bond to be inadequate to cover the performance of the work, the second party shall, at its expense, within five (5) days after the receipt of notice from the first party to do so, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the first party. In such event, no further payment to the second party shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the work shall be furnished in a manner and form satisfactory to the first party.

The parties agree that each of the provisions included in this Contract is separate, distinct and severable from the other and remaining provisions of this Contract, and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

(Signatures Next Page)

SB019-25 Page 20

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

LAWRENCEVILLE, GEORGIA

By:

David R. Still, Mayor City of Lawrenceville, Georgia

ATTEST:

Signature

Karen Pierce, City Clerk City of Lawrenceville, Georgia

APPROVED AS TO FORM:

City of Lawrenceville Attorney Pereira, Kirby, Kinsinger & Nguyen, LLP

CONTRACTOR:

BY:

Print Name

Title

ATTEST:

Print Name Corporate Secretary

(Seal)

Solicitation Name & No.: Vehicle Wash Pad System and Installation; SB019-25 Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l)

The undersigned contractor ("Contractor") executes this Affidavit to comply with O.C.G.A § 13-10-91 related to any contract to which Contractor is a party that is subject to O.C.G.A. § 13-10-91 and hereby verifies its compliance with O.C.G.A. § 13-10-91, attesting as follows:

a) The Contractor has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program;

b) The Contractor will continue to use the federal work authorization program throughout the contract period, including any renewal or extension thereof;

c) The Contractor will notify the public employer in the event the Contractor ceases to utilize the federal work authorization program during the contract period, including renewals or extensions thereof;

d) The Contractor understands that ceasing to utilize the federal work authorization program constitutes a material breach of Contract;

e) The Contractor will contract for the performance of services in satisfaction of such contract only with subcontractor who present an affidavit to the Contractor with the information required by O.C.G.A. § 13-10-91(a), (b), and (c);

f) The Contractor acknowledges and agrees that this Affidavit shall be incorporated into any contract(s) subject to the provisions of O.C.G.A. § 13-10- 91 for the project listed below to which Contractor is a party after the date hereof without further action or consent by Contractor; and

g) Contractor acknowledges its responsibility to submit copies of any affidavits, drivers' licenses, and identification cards required pursuant to O.C.G.A. § 13-10-91 to the public employer within five business days of receipt.

Federal Work Authorization User Identification Number Date of Authorization

Name of Contractor Name of Public Employer

Street Address

City/State/Zip Code

Executed on _________, _____, 20_____ in _______________ (city), __________ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE _______ DAY OF _____________, 20______. NOTARY PUBLIC

My Commission Expires:

STATE OF GEORGIA

CITY OF LAWRENCEVILLE

GENERAL CONDITIONS

FOR CITY OF LAWRENCEVILLE CONSTRUCTION CONTRACTS

GC-1 FAMILIARITY WITH SITE

Execution of this agreement by the Contractor is a representation that the Contractor has visited the site, has become familiar with the local conditions under which the work is to be performed, and has correlated personal observations with the requirements of this agreement.

GC-2 CONTRACT DOCUMENTS

This agreement consists of City of Lawrenceville’s request for proposals, instructions to bidders, Contractor's proposal, construction contract, Performance Bond, Payment Bond, general conditions, special provisions, specifications, plans, drawings, addenda, and written change orders.

GC-3 DEFINITIONS

The following terms as used in this agreement are defined as follows:

Change Order - a written order to the Contractor, prepared by the Engineer and issued by the City for changes in the work within the general scope of the contract documents, adjustment of the contract price, extension of the contract time, or reservation of determination of a time extension.

City - Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia.

Day - a calendar day of twenty-four hours lasting from midnight of one day to midnight the next day.

Notice to Proceed - written communication issued by the City to the Contractor authorizing it to proceed with the work and establishing the date of commencement and completion of the work.

Substantial Completion - the date certified by the engineer when all or a part of the work, identified in the engineer's certification, is sufficiently completed in accordance with the requirements of the contract documents so that the identified portion of the work can be utilized for the purposes for which it is intended.

Work - all of the services specified, indicated, shown or contemplated by the contract documents, and furnishing by the Contractor of all materials, equipment, labor, methods, processes, construction and manufacturing materials and equipment, tools, plans, supplies, power, water, transportation and other things necessary to complete such services in accordance with the contract documents to insure a functional and complete facility.

GC-4 CODES

All codes, specifications, and standards referenced in the contract documents shall be the latest additions, amendments and revisions of such referenced standards in effect as of the date of the request for proposals for this contract.

GC-5 REVIEW OF CONTRACT DOCUMENTS

Before making its proposal to the City, and continuously after the execution of the agreement, the Contractor shall carefully study and compare the contract documents and shall at once report to the engineer any error, ambiguity, inconsistency or omission that may be discovered, including any requirement which may be contrary to any law, ordinance, rule, or regulation of any public authority bearing on…