SB009_26Inv.pdf

October 13, 2025

INVITATION TO BID

SB009-26

The City of Lawrenceville is soliciting competitive sealed bids from qualified contractors for the Hi-Hope Regulator Station Relocation Project for the Lawrenceville Gas Department.

Sealed bids will be received by the Lawrenceville Finance Department, 70 S. Clayton Street, Main Level, Room M46A, Lawrenceville, Georgia 30046 until 2:00 P.M. local time on Wednesday, November 19, 2025 and then publicly opened and read aloud. Any bid received after 2:00 P.M. will not be accepted. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening, and utility contractor’s license number.

The work to be performed by the Contractor consists of but is not limited to the following:

This project will consist of installing approximately 1,554 feet of 8-inch Steel, 336 feet of 6-inch Steel and 400 feet of 6-inch Pe. *Note: These locations and quantities are subject to change but will be of similar scope. This will be a line-item bid with a not to exceed total.

• Hi-Hope Road- Install approximately 252 feet of 8-inch Steel.

• Hi-Hope Road- Install approximately 336 feet of 6-inch Steel.

• Hi-Hope Road and Hurricane Shoals Road- Install approximately 1,302 feet of 8-inch Steel.

• Hi-Hope Road- Install approximately 400 feet of 6-inch Pe.

• All materials will be supplied by the City of Lawrenceville.

A pre-bid conference is scheduled for 10:00 A.M. on Tuesday, October 28, 2025 at Lawrenceville City Hall located at 70 South Clayton Street, 4th floor City Council Chambers, Lawrenceville, GA. 30046.

Questions regarding bids should be directed to Chris Duncan, Buyer, at chris.duncan@lawrencevillega.org, no later than 2:00 P.M. on November 3, 2025. Bids are legal and binding upon the bidder when submitted.

Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper certification stating that said Corporation is authorized to do business in the State of Georgia.

No Bidder may withdraw his Bid within ninety (90) days after the actual date of the opening thereof.

Bidder agrees to complete the Contract awarded within the "allowable calendar days for completion" from the date of the "Notice to Proceed".

mailto:chris.duncan@lawrencevillega.org

SB009-26 Page 2

A five percent (5%) bid bond must be submitted with the bid. Successful contractor will be required to provide a one hundred percent (100%) payment and one hundred percent (100%) performance bond as well as an insurance certificate fulfilling requirements as stated in the bid documents. Surety and insurance companies must have an AM Best rating of A-5 or greater, be listed in the Federal Registry of Companies holding Certificate of Authority and acceptable sureties on Federal Bonds, be licensed by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State of Georgia.

All bonds must be submitted on forms provided by the City of Lawrenceville and agencies providing bonds and insurance should provide proof that they meet the criteria outlined in the bid and contract documents.

The City of Lawrenceville does not discriminate on the basis of disability in the admission or access to its programs or activities. The written Bid Documents supersede any prior verbal or written communications between the parties.

Award will be made to the contractor submitting the lowest responsive and responsible bid. The City of Lawrenceville reserves the right to reject any or all bids to waive technicalities and to make an award deemed in its best interest. Bids may be split or awarded in entirety.

All companies submitting a bid will be notified in writing of award.

We look forward to your bid and appreciate your interest in the City of Lawrenceville.

Steve Murray Purchasing Director

The following pages should be returned in duplicate as your bid: Bidding Form, Pages 11-15 Bid Bond, Pages 16-17 Bidder Qualifications, Page 18-19 Non-Collusion Affidavit, Page 20 References, Page 21 Sub-Contractor list, Page 22 Contractor Affidavit, Page 36

SB009-26 Page 3

Scope of Work

This project will consist of installing approximately 1,554 feet of 8-inch Steel, 336 feet of 6-inch Steel and 400 feet of 6-inch Pe. *Note: These locations and quantities are subject to change but will be of similar scope. This will be a line-item bid with a not to exceed total.

• Hi-Hope Road-Install approximately 252 feet of 8-inch Steel.

• Hi-Hope Road- Install approximately 336 feet of 6-inch Steel.

• Hi-Hope Road and Hurricane Shoals Road- Install Approximately 1,302 feet of 8-inch Steel.

• Hi-Hope Road- Install approximately 400 feet of 6-inch Pe.

• All materials will be supplied by the City of Lawrenceville.

Requirements of Contractor

• Pig all mains.

• Test all plastic mains at a minimum of 100 psi for 24 hours.

• Test all plastic service lines at a minimum of 100 psi for 10 mins.

• Test all steel lines at 750 psi for 24 hours.

• All steel lines will be jeeped according to City standards.

• All weld joints on bores will be coated with f1 2-part epoxy according to manufacturer’s standards. All others will be with gray wrap tape or wax tape.

• All coating defects will be repaired according to manufacturer’s standards.

• As- built plans and complete list of all materials and serial numbers and/or lot numbers and date manufactured will be provided during or at the end of the project. A Gas System Inspector must sign off that this has been received, before payment is rendered.

• Landscaping shall be restored to the same or better condition than found.

• Any replacement of gravel or hard surface is the responsibility of the Contractor and shall be restored to the same or better condition than found.

• All work will be completed in accordance with manufacturer’s and City of Lawrenceville’s standards and procedures.

Information

• Any changes to the plan must be approved by the Gas System Inspector.

• Any rock must be verified by a Gas System Inspector to be paid. *Bore rock will only be paid if the use of a pneumatic air or mud motor is required.

• A Gas System Inspector must be present and sign off on all test charts.

• All as-built plans, manufacturer material information and test records must be submitted in paper and in PDF electronic form. These must be in an acceptable template and approved before submission (i.e. permanent tie-down locations, measurements, drawings, etc.)

SB009-26 Page 4

• All materials will be procured by the City of Lawrenceville. The contractor will be responsible for scheduling and handling of all materials.

• All natural gas lines will be inductively located by an inspector before completion of job.

Any natural gas lines that are not locatable will be made locatable by the contractor at no expense to the City before completion of the job.

• All steel natural gas lines will be DCVG surveyed for coating faults, any anomalies will be repaired by the contractor at no expense to the City before completion of the job and final bill is paid.

SECTION I

INSTRUCTIONS TO BIDDERS

1. Each bidder must examine the Notice to Bid, Instructions to Bidders, Contract, Contract General Conditions, Specifications, Bid Schedule, Drawings, and Addenda. Failure to do so will be at the bidder’s risk.

2. Each bidder shall furnish all information required by the bidding requirements. The authorized representative must sign the bid as well as print or type his/her name on the bid schedule. Erasures or other changes must be initialed by the authorized representative signing the bid. Bids can only be signed by a person authorized to commit company resources.

3. Bids are legal and binding upon the bidder when submitted. Receipt of addenda should be acknowledged on the bid schedule. No oral interpretations or information can be considered as binding.

4. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date and time of opening, and utility contractor’s license number. Faxed or e-mailed bids cannot be considered.

5. Bidding Requirements will consist of the following:

a) Bid Schedule

b) Bid Bond

c) Non-Collusion Affidavit

d) Statement of Bidder’s Qualifications

6. Award will be made to the bidder submitting the lowest responsive and responsible bid. The City reserves the right to make such investigations as it deems necessary to determine the ability of the bidder to perform, and the bidder shall furnish to the City, all such information for this purpose as the City may request. The City reserves the right to reject any bid if the evidence submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is properly qualified to carry out the obligations of the contract.

7. Bids may be withdrawn only the case of mathematical error. The bidder shall give notice in writing of his claim of right to withdraw his bid without penalty due to an error within two (2) business days after the conclusion of the bid opening procedure. Bids may be withdrawn from consideration if the price was substantially lower than the other bids due solely to a mistake therein, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment

SB009-26 Page 5 mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of the bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and material used in the preparation of the bid sought to be withdrawn. The bidder’s original work papers shall be the sole acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is withdrawn under the authority of this provision, the lowest remaining responsive bid shall be deemed to be low bid.

No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

Bidder has up to forty-eight (48) hours to notify the City of Lawrenceville Purchasing Office of an obvious clerical error made in calculation of bid in order to withdraw a bid after bid opening.

Withdrawal of bid for this reason must be done in writing within the forty-eight (48) hour period.

Suppliers who fail to request withdrawal of bid by the required forty-eight (48) hours shall automatically forfeit bid bond. Bid may not be withdrawn otherwise.

Bid withdrawal is not automatically granted and will be allowed solely at the City of Lawrenceville’s discretion.

8. The City of Lawrenceville reserves the right to reject any or all bids, to waive technicalities, and to make an award as deemed in its best interest.

9. The City is exempt from federal excise tax and Georgia sales tax with regard to goods purchased directly by the City. Nevertheless, contractors are responsible for federal excise tax and Georgia sales taxes, including taxes for materials incorporated in City construction contracts.

10. The attention of all bidders is directed to the fact that all applicable federal state laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though therein written.

11. Information submitted by a bidder in the bidding process shall be subject to disclosure after bid award in accordance with the Georgia Open Records Act of Compulsory Process.

12. Failure to observe any of the Instructions to Bidders or conditions in the Invitation to Bid may constitute grounds for rejection of the bid. Failure to use City Bidding Form and to acknowledge applicable addenda may result in a bid being deemed non-responsive an automatic rejection.

13. CONTRACT TIME:

The Work shall be completed within 90 consecutive calendar days.

14. ADD/DEDUCT:

Add or deduct amounts indicated on the outside of the envelope are allowed and will be applied to the lump sum amount. Amount shall be clearly stated and should be initialed by an authorized company representative.

15. LIQUIDATED DAMAGES:

SB009-26 Page 6

"Liquidated Damages" shall mean the negotiated sum of which the Bidder agrees to pay for each consecutive working day beyond the Contract Time required to complete the work.

16. CONSTRUCTION AREAS MIN. SAFETY REQUIRMENTS:

• The contractor shall ensure limited disruption to businesses, pedestrians and landscaping.

• The contractor shall post warning signs at all construction zones for citizens to be aware of their surroundings.

• The contractor shall prevent any damage to adjacent sidewalk, utilities or private property during construction.

17. SITE EXAMINATION:

The Bidder is advised to examine all the locations of the work and to inform himself fully as to its conditions, the conformation of the ground, the character, quality and quantity of the products needed preliminary to and during the execution of the work; the general and local conditions and all other matters which can in any way affect the work to be done under the Contract. The Plans are based on field run survey provided by the City of Lawrenceville, accuracy of this information shall be verified by the Bidder.

The quantities given in the proposal form and Contract are approximate only, being given as a basis for the comparison of bids. The City of Lawrenceville does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the work, or to omit portions of the work. All items of work will be paid for at the respective BID prices for such work done and accepted by the City.

Failure to examine the site will not relieve the successful bidder of his obligation to furnish all products and labor necessary to carry out the provisions of his contract.

The Bidder shall notify the Owner of the date and time he proposes to examine the location of the work. The Bidder shall confine his examination to the specific areas designated for the proposed construction, including easements and public right-of-ways. If, due to some unforeseen reason, the Owner's proceedings for obtaining the proposed construction site (including easements), have not been completed, the Bidder may enter the site only with the express consent of the property owner. The Bidder is solely responsible for any damages caused by his examination of the site.

18. REQUIREMENTS:

The minimum requirements; the bidder must have:

1) Registered with the Georgia Secretary of State to do business in Georgia.

2) Have a Utility Contractors license. (should be written on outside envelope)

3) Have the right equipment to perform the work.

4) Have done and to show proof of no less than THREE Contracts of similar character to the work being bid, each with an original contract price of no less than $400,000.00 within the past five years.

5) Be required to enter into a binding contract with the City to perform the work.

6) Be required to submit through email within five (5) business days of notification, all pertinent information listed below for compliance review.

a. Copy of the Operator Qualification Plan

b. Copy of the Operator Qualification Procedures

c. Copy of the Drug and Alcohol plan

d. Copy of the most recent MIS Data Sheet

SB009-26 Page 7

e. Copy of the Welding Procedures Manual (if applicable)

f. Copy of qualified welding procedure used to qualify any welder performing that task (if applicable)

g. Copy of all supporting records and documentation for Operator Qualifications for any employee performing a covered task per 49 CFR Sections 192.801 through 192.809

PART II – BONDS AND INSURANCE

A) A Certified or Cashier’s Check payable to the City of Lawrenceville or a Bid Bond in the amount of five percent (5%) of the total bid must be submitted with the bid. Successful bidder will be required to furnish a payment and performance bond each in the amount of one hundred percent (100%) of the bid amount.

B) Bonding Company must be listed in the Federal Registry of Companies Holding certificates of authority as acceptable sureties on Federal bonds, and must be listed in the AM Best catalog with a listing of A-5 or higher. Bonding company must also be licensed to do business by the Georgia Insurance Department.

The successful bidder, shall obtain, maintain and furnish to the City certificates or insurance for the entire duration of the contract period. Insurance requirements starting on the next page.

PART III – CONTRACT AWARD AND EXECUTION

A. Within ten days from receipt of the Notice of Award from the City, the successful bidder is required to:

1. Return to the City’s Purchasing Office contract documents executed by the authorized representative and attested by the corporate secretary of the bidder.

2. Provide insurance certificates as specified in the bidding documents; and

3. Provide a performance bond and a payment bond as specified in the bidding documents.

The City may extend this ten day period at its discretion.

B. The successful bidder’s failure to execute the contract, provide a performance bond and a payment bond and furnish satisfactory proof of coverage of the insurance required within a ten-day period or any extension thereof may be just cause for annulment of the award and forfeiture of the bid guaranty to the City of Lawrenceville, not as a penalty but as liquidation of damages sustained. At the discretion of the City the award then may be made to the next lowest, responsible bidder, or the work may be re-advertised.

C. Samples of the payment bond and performance bond are included in the solicitation.

SB009-26 Page 8

D. The contract documents, including the payment bond, performance bond, and insurance certificate, shall be executed and furnished to the City in duplicate.

SB009-26 Page 9

STANDARD INSURANCE REQUIREMENTS

(For projects less than $1,000,000)

1. Statutory Workers' Compensation Insurance

(a) Employers Liability:

Bodily Injury by Accident - $100,000 each accident Bodily Injury by Disease - $500,000 policy limit Bodily Injury by Disease - $100,000 each employee

2. Commercial General Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) The following additional coverage must apply:

1986 (or later) ISO Commercial General Liability Form Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04) Additional Insured Endorsement (Form B CG 20 10 with a modification for completed operations or a separate endorsement covering Completed Operations) Blanket Contractual Liability Broad Form Property Damage Severability of Interest Underground, explosion, and collapse coverage Personal Injury (deleting both contractual and employee exclusions) Incidental Medical Malpractice Hostile Fire Pollution Wording

3. Auto Liability Insurance

(a) $500,000 limit of liability per occurrence for bodily injury and property damage

(b) Comprehensive form covering all owned, non-owned, leased, hired, and borrowed vehicles

(c) Additional Insured Endorsement

(d) Contractual Liability

4. Umbrella Liability Insurance - $1,000,000 limit of liability

(a) The following additional coverage must apply Additional Insured Endorsement Concurrency of Effective Dates with Primary Blanket Contractual Liability Drop Down Feature Care, Custody, and Control - Follow Form Primary Aggregates: Apply Where Applicable in Primary Umbrella Policy must be as broad as the primary policy

5. The City of Lawrenceville should be shown as an additional insured on General Liability, Auto Liability and Umbrella Liability policies.

6. The cancellation should provide 10 days notice for nonpayment and 30 days notice of cancellation.

7. Certificate Holder should read:

City of Lawrenceville 70 S. Clayton St.

PO Box 2200 Lawrenceville, Georgia 30046

8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best Rating of A-5 or higher.

Certain Workers' Comp funds may be acceptable by the approval of the Insurance Unit. European markets including those based in London and domestic surplus lines markets that operate on a non-admitted basis are

SB009-26 Page 10 exempt from this requirement provided that the contractor’s broker/agent can provide financial data to establish that a market is equal to or exceeds the financial strengths associated with the A.M. Best’s rating of A-5 or better.

9. Insurance Company should be licensed to do business by the Georgia Department of Insurance.

10. Certificates of Insurance, and any subsequent renewals, must reference specific bid/contract by project name and project/bid number.

11. The Contractor shall agree to provide complete certified copies of current insurance policy (ies) or a certified letter from the insurance company (ies) if requested by the City to verify the compliance with these insurance requirements.

12. All insurance coverages required to be provided by the Contractor will be primary over any insurance program carried by the City.

13. Contractor shall incorporate a copy of the insurance requirements as herein provided in each and every subcontract with each and every Subcontractor in any tier, and shall require each and every Subcontractor of any tier to comply with all such requirements. Contractor agrees that if for any reason Subcontractor fails to procure and maintain insurance as required, all such required Insurance shall be procured and maintained by Contractor at Contractor's expense.

14. No Contractor or Subcontractor shall commence any work of any kind under this Contract until all insurance requirements contained in this Contract have been complied with and until evidence of such compliance satisfactory to the City of Lawrenceville as to form and content has been filed with the City. The Acord Certificate of Insurance or a preapproved substitute is the required form in all cases where reference is made to a Certificate of Insurance or an approved substitute.

15. The Contractor shall agree to waive all rights of subrogation against the City of Lawrenceville, the Mayor, City Council members, its officers, officials, employees, and volunteers from losses arising from work performed by the contractor for the City.

16. Special Form Contractors’ Equipment and Contents Insurance covering owned, used, and leased equipment, tools, supplies, and contents required to perform the services called for in the Contract. The coverage must be on a replacement cost basis. The City will be included as a Loss Payee in this coverage for City owned equipment, tools, supplies, and contents.

17. The Contractor shall make available to the City, through its records or records of their insurer, information regarding a specific claim related to any City project. Any loss run information available from the contractor or their insurer relating to a City project will be made available to the City upon their request.

18. Compliance by the Contractor and all subcontractors with the foregoing requirements as to carrying insurance shall not relieve the Contractor and all Subcontractors of their liability provisions of the Contract.

19. The Contractor and all Subcontractors are to comply with the Occupational Safety and Health Act of 1970, Public Law 91-956, and any other laws that may apply to this Contract.

20. The Contractor shall at a minimum apply risk management practices accepted by the contractors’ industry.

Surety Bonds

All of the surety requirements will stay the same except the Surety Company must have the same rating as item 8 above.

SB009-26 Page 11 Failure to return this page as part of bid document may result in rejection of bid.

Bidder submits the following unit prices for the Hi-Hope Regulator Station Relocation Project identified in Bid Form as part of this Bid. Failure to utilize and return this form as a part of the bidding documents may result in rejection of bid.

BIDDING FORM

ITEM

# DESCRIPTION APPROX

QTY UOM UNIT

PRICE TOTAL PRICE

1 Warranties & Bonds 1 LS $ $ 2 Remobilization 1 LS $ $ 3 8” Steel Bore 1554 LF $ $ 4 6” Steel Bore 336 LF $ $ 5 6” Polyethylene Open Trench 400 LF $ $

6 Locate Station Installation 3 EA $ $ 7 8” Steel Tap 1 EA $ $

8 6” Steel Tap 1 EA $ $

9 4” Steel Tap 1 EA $ $

10 Add for Rock Bore 500 LF $ $

22 Add for Blast/Hammer Rock 500 LF $ $

23 Cost Plus/Crew with Welder 1 Daily Rate $

24 Cost Plus/Crew without Welder 1 Daily Rate $

TOTAL $

*If the line Item doesn’t say “ADD” it’s not an adder.

NOTES

*Individuals, firms and businesses seeking an award of a City of Lawrenceville contract may not initiate or continue any verbal or written communications regarding a solicitation with any City officer, elected official, employee or other City representative without permission of the Purchasing Director named in the solicitation between the date of the issuance of the solicitation and the date of the final contract award by the City Council.

Violations will be reviewed by the Purchasing Director. If determined that such communication has compromised the competitive process, the offer submitted by the individual, firm or business may be disqualified from consideration for award.

SB009-26 Page 12

BIDDING FORM CONTINUED

(This Bid Form is part of the Bid Documents)

BID NUMBER: SB009-26 BID DATE: November 19, 2025

SUBMITTAL DATE:

BY:

(Bidder)

PROJECT DESCRIPTION: Hi-Hope Regulator Station Relocation Project

THIS BID IS SUBMITTED TO: City of Lawrenceville, Georgia (hereinafter called Owner)

This bid is submitted to the City of Lawrenceville in accordance with the instructions, requirements, and forms included in the bidding documents, and the bidder agrees to complete all work for the bid price and substantially complete the work within 90 calendar days from the written notice to proceed.

The bidder agrees if the bid is accepted by the City of Lawrenceville within ninety (90) days of the date of bid opening, the bidder shall within ten days after receipt of notification of this acceptance execute a contract upon the terms, conditions, and prices set forth herein and in the form and manner required by the City of Lawrenceville. The bidder further accepts the terms and conditions contained in the bidding requirements for disposition of bid security.

In submitting this bid, bidder makes representations required by Instructions to Bidders and further warrants and represents:

a. Bidder has examined Bid Document Package, including Advertisement for Bids and Instructions to Bidders, and following addenda:

No. Dated No. Dated

b. Bidder has examined site and locality where the work is to be performed and legal requirements

(federal, state, and local laws, ordinances, rules, and regulations) and conditions affecting work cost, difficulty, progress, or performance and has made independent investigations as bidder deems necessary.

c. Bidder has carefully studied reports and drawings indicating subsurface conditions and drawings depicting physical conditions as identified in General Conditions and accepts determination concerning technical data contained in reports and drawings on which bidder is entitled to rely.

d. Bidder has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) examinations, investigations, explorations, tests, and studies (in addition to or to supplement those referred to in "c." above) pertaining to subsurface or physical conditions at site or otherwise affecting cost, progress, performance, or furnishing work as bidder considers necessary for performing or furnishing work at contract price, within contract time, and in accordance with

SB009-26 Page 13 terms and conditions contained in bid document package, including specifically provisions stated in General Conditions and no additional examinations, investigations, explorations, tests, reports, or similar information or data are or will be required by bidder.

e. Bidder has reviewed and checked plans and data shown or indicated on bid document package with respect to existing underground facilities at or contiguous to site and assumes responsibility for accurately locating underground facilities. No additional examinations, investigations, explorations, tests, reports, or similar information or data concerning underground facilities are or will be required by bidder in order to perform and furnish work at contract price, within contract time, and in accordance with terms and conditions contained in bid document package, including specifically provisions stated in General Conditions.

f. Bidder has correlated results from observations, examinations, investigations, explorations, tests, reports, and studies with terms and conditions contained in bid document package.

g. Bidder has given Owner written notice concerning conflicts, errors, or discrepancies discovered in bid document package and written resolution by Owner is acceptable to bidder.

h. This bid is genuine and not made in interest of or for any undisclosed person, firm, or corporation and is not submitted in conformity with any agreement or rules produced by any group, association, organization, or corporation; bidder has not directly or indirectly induced or solicited any other bidder to submit false or sham bid; bidder has not solicited or induced any person, firm, or corporation to refrain from bidding; and bidder has not sought by collusion to obtain for itself any advantage over any other bidder or over Owner.

i. The City requires that all who enter into a contract for the physical performance of services with the

City must satisfy O.C.G.A. 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

j. By submitting a bid to the City, contractor agrees that they are in compliance with O.C.G.A. 13-10-

91 and Rule 300-10-1-.02. Such attestation(s) shall be maintained and may be inspected by the City at any time. Any such attestation shall become a part of the contractor/subcontractor agreement.

k. An affidavit of such compliance with O.C.G.A. 13-10-91 and Rule 300-10-1-.02 will be initiated by the City, signed by the contractor, and will become part of the contract.

l. It is the policy of the City of Lawrenceville that unauthorized aliens shall not be employed to perform work on City contracts involving the physical performance of services. Therefore, the City shall not enter into a contract for the physical performance of services within the State of Georgia unless the contractor shall provide evidence on City-provided forms that it and its subcontractors have registered for and are participating in the federal work authorization program as defined by O.C.G.A.

13-10-90(2) to verify information of all new employees.

m. The Purchasing Director shall be authorized to conduct random audits of a contractor’s or subcontractors’ compliance with O.C.G.A. 13-10-91 and the rules and regulations of the Georgia Department of Labor. The contractor and subcontractors shall retain all documents and records of its compliance for a period of three (3) years following completion of the contract. This requirement shall apply to all contracts for the physical performance of services where more than three (3) persons are employed on the City contract.

SB009-26 Page 14

Whenever it appears that a contractor’s or subcontractor’s records are not sufficient to verify the work eligibility of any individual in the employ of such contractor or subcontractor, the Purchasing Director shall report same to the Department of Homeland Security.

A contractor’s failure to participate in the federal work authorization program as defined by

O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract. If it is determined that a subcontractor is not participating in the federal work authorization program as defined by O.C.G.A.

13-10-90(2), the City of Lawrenceville may direct the contractor to terminate that subcontractor. A contractor’s failure to follow the City’s instruction to terminate a subcontractor that is not participating in the federal work authorization program as defined by O.C.G.A. 13-10-90(2) may be sanctioned by termination of the contract.

n. The above requirements shall be in addition to the requirements of state and federal law, and shall be construed to be in conformity with those laws.

The City requires that all who enter into a contract for the physical performance of services with the City must satisfy O.C.G.A. § 13-10-91 and Rule 300-10-1-.02, in all manner, and such are conditions of the contract.

In compliance with the attached specifications, the undersigned offers and agrees, if this bid is accepted by the City Council within ninety (90) days of the date of bid opening, to furnish any or all of the items upon which prices are quoted, at the price set opposite each item, delivered to the designated point(s) within the time specified in the Bid Schedule.

Legal Business Name

Federal Tax ID

Address

Representative Signature

Printed Name

Telephone Number

E-mail address

BIDDER'S ACKNOWLEDGEMENT

SB009-26 Page 15

The undersigned bidder acknowledges all requirements outlined in the above "Instructions to Bidders Package" and all documents referred to therein. This signed form must accompany the completed bid form submitted at the time of bid.

SIGNATURE: DATE:

(President, Vice President or Corporate Officer)

PRINTED NAME: TITLE:

ATTESTED BY: DATE:

(Secretary of Corporation)

PRINTED NAME: TITLE:

SEAL

(Corporate Seal Required if Bidder is a Corporation)

COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

TELEPHONE NO.:

SB009-26 Page 16

Lawrenceville, Georgia

BID BOND

KNOW ALL MEN BY THESE PRESENTS: that

(Name of Contractor)

(Address of Contractor) a

(Corporation, Partnership or Individual) hereinafter called Principal, and

(Name of Surety)

(Address of Surety) a Corporation of the State of , and a surety authorized by law to do business in the State of Georgia, hereinafter called Surety, are held and firmly bound unto

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee)

Thereinafter referred to as Obligee: in the penal sum of Dollars ($ ) in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted, to Lawrenceville, Georgia, a proposal for furnishing materials, labor, and equipment for:

WHEREAS, the Principal desires to file this Bond in accordance with law in lieu of a certified Bidder's check otherwise required to accompany this Proposal.

NOW, THEREFORE, the conditions of this obligation are such that if the proposal be accepted, the Principal shall within ten days after receipt of notification of the acceptance, execute a Contract in accordance with the Proposal and upon the terms, conditions, and prices set forth in the form and manner required by Lawrenceville, Georgia, and execute a sufficient and satisfactory Performance Bond and Payment Bond payable to Lawrenceville, Georgia, each in the amount of 100% of the total Contract Price, in form and with security satisfactory to said Lawrenceville, Georgia, and otherwise, to be and remain in full force and virtue in law, and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the City of Lawrenceville, Georgia, upon demand, the amount hereof in good and lawful money of the United States of America, not as a penalty, but as liquidated damages.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be constructed as a bond in compliance with the requirements thereof.

SB009-26 Page 17

Signed, sealed and dated this day of , A.D., 20 .

ATTEST:

(Principal)

(Principal Secretary)

By:

(SEAL)

(Address)

(Witness as to Principal)

(Surety)

ATTEST: By:

(Attorney-in-Fact)

Resident or Nonresident Agent

(Witness as to Surety)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the Project is located.

SB009-26 Page 18

STATEMENT OF BIDDER'S QUALIFICATIONS

All questions must be answered and the data given must be clear and comprehensive. This statement should be notarized. If necessary, questions may be answered on separate attached sheets. The Bidder may submit any additional information desired. Attach all additional sheets to this statement.

1. Name of Bidder:

2. Permanent main office address:

3. When organized:

4. If a Corporation, where incorporated:

5. How many years have you been engaged in the contracting business under your present firm or trade name?

6. Contracts on hand: (Schedule these, showing amount of each contract and the appropriate anticipated dates of completion. Attach copy of the contracts on hand).

7. General description of work performed by your company. Attach copy.

8. Have you ever failed to complete any work awarded to you?_________________________ If so, where and why_________________________________________________________________.

9. Have you ever defaulted on a contract?______________________________ If so, where and why?_________________________________________________________________________.

10. List the most important projects recently completed by your company, stating the approximate cost for each, and the month and year completed. Attach copy.

11. Experience in construction work similar in importance to this project. Attach copy.

12. Background and experience of the principal members of your organization, including officers:

Attach copy.

SB009-26 Page 19

The undersigned hereby authorizes and requests any person, firm, or corporation to furnish any information requested by the local public agency in verification of the recitals comprising this Statement of Bidder's Qualifications.

Dated this _______________ day of ____________________, 20___.

(Name of Bidder)

By:_____________________________________

Title:_____________________________________

State of ___________________

County of ___________________

___________________________________________ being duly sworn deposes and says that he or she is ___________________________ of ______________________ and that the answers to the foregoing questions and all statements therein contained are true and correct. Subscribed and sworn to before me this __________________ day of ___________________________, 20___.

(Notary Public) My Commission Expires:

_______________________________ (SEAL)

(Date)

SB009-26 Page 20

FORM OF NON-COLLUSION AFFIDAVIT

(This Non-Collusion Affidavit is Part of the Bid Documents)

BID NUMBER: SB009-26 BID DATE: November 19, 2025

PROJECT NAME: Hi-Hope Regulator Station Relocation Project

STATE OF )

SS.

COUNTY OF )

being first duly sworn, deposes and says that he is

(Sole owner, partner, president, secretary, etc.)

The party making the foregoing Proposal or Bid; that such Bid is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived, or agreed, directly or indirectly, with any Bidder or person, to put in a sham Bid, or that such other person shall refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or collusion, or communication or conference, with any person, to fix the Bid Price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said Bid Price, or of that of any other Bidder, or to secure any advantage against the City of Lawrenceville, or any person interested in the proposed Contract; and that all statements in said Proposal or Bid are true; and further, that such Bidder has not, directly or indirectly submitted this Bid, or the contents thereof, or divulged information or data relative thereto to any association or to any member or agent thereof.

(Affiant)

Subscribed and Sworn to before me this Day of 20

(Notary Public in and for)

(County)

My Commission expires , 20

SB009-26 Page 21

REFERENCES

City of Lawrenceville requests a minimum of three, (3) references where work of a similar size and scope has been completed.

1. Company Name

Brief Description of Project

Completion Date

Contact Person

Telephone

E-Mail Address

2. Company Name

Brief Description of Project

Completion Date

Contact Person

3. Company Name

Brief Description of Project

Completion Date

Contact Person

SB009-26 Page 22

LAWRENCEVILLE, GEORGIA

LIST OF SUBCONTRACTORS

I do , do not , propose to subcontract some of the work on this project.

I propose to Subcontract work to the following subcontractors:

NAME AND ADDRESS

TYPE OF WORK

Company Name

SB009-26 Page 23

CONTRACT

This CONTRACT made and entered into this day of , 20 by and between the City of Lawrenceville, Georgia, a Georgia Municipal Corporation, duly organized and existing under the laws of the State of Georgia (Party of the First Part, hereinafter called the City), and , (Party of the Second Part, hereinafter called the Contractor).

WITNESSETH: That the Contractor has agreed, and by these presents does agree with the City, for the consideration herein mentioned and under the provision of the Performance Bond and Payment Bond required by the Specifications to furnish all equipment, tools, materials, skill and labor of every description necessary to carry out and complete in a good, firm and substantial and workmanlike manner. The work specified, in strict conformity with the drawings and specifications, together with the foregoing proposal made by the Contractor, the Advertisement, the Instructions to Bidders, General Conditions, and this Contract, shall all form essential parts to this Contract. The work covered by this Contract includes all work shown on plans and specifications and listed in the conditions and specifications to wit:

Hi-Hope Regulator Station Relocation Project

The Contractor awarded work under this contract shall commence work within ten (10) days after the issuance of the Notice to Proceed and shall fully complete all work hereunder within 90 consecutive calendar days from and after said date.

CITY and CONTRACTOR recognize that time is the essence of this Agreement. If the WORK is not substantially complete within the time specified (plus any extension of time allowed in the General Conditions), the CITY will suffer damage and loss that is difficult to calculate. The CITY and CONTRACTOR recognize and agree that the damage and loss that CITY will suffer if the WORK is not completed in a timely manner in accordance with the contract terms is difficult or impossible to accurately calculate. Therefore, CITY and CONTRACTOR agree that a reasonable amount to fully compensate CITY for damage and loss it would incur as a result of the failure of CONTRACTOR to complete the WORK in the time allowed by this Agreement shall be the sum of $500.00 per day. The amount in this provision is an amount CITY and CONTRACTOR agree upon as a reasonable amount of damages to fully compensate the CITY for any damage or loss it would suffer from a delay in the timely completion of the WORK, and is intended to provide CITY with reasonable liquidated damages and is not intended as a penalty.

The City shall pay and the Contractor shall receive the unit prices stipulated in the proposal hereto attached as full compensation for everything furnished and done by the Contractor under this contract, which shall in no event exceed _____________________________ ($ ) based on the proposal which sum shall be paid in the manner and terms specified in the Contract Documents, but before issuance of certificate of payment, if the Contractor shall not have submitted evidence satisfactory to the City that all payrolls, materials bills, and other indebtedness connected with the work have been paid, the City may withhold, in addition to the retained percentages, such amount or amounts as may be necessary to pay just claims for labor and services rendered and materials in and about the work, and such amount or amounts withheld or retained may be applied by the City to the payment of such just claims.

When the Contractor has performed in accordance with the provisions of this Contract, the City of Lawrenceville shall pay to the Contractor, within thirty (30) days of receipt of any payment request based upon work completed or service provided pursuant to the Contract, the sum so requested, less the retainage stated in this Contract, if any. In the event that the City of Lawrenceville fails to pay the Contractor within sixty (60) days of receipt of a pay request based upon work completed or service provided pursuant to the

SB009-26 Page 24

Contract, the City shall pay the Contractor interest at the rate of l/2% per month or pro rata fraction thereof, beginning the sixty-first (61st) day following receipt of the pay request. The Contractor's acceptance of progress payments or final payment shall release all claims for interest on said payments.

It is further mutually agreed between the Parties hereto that if, at any time after the execution of the Contract and the Performance Bond for its faithful performance and the Payment Bond, the first party shall deem the surety or sureties upon such bond to be inadequate to cover the performance of the work, the second party shall, at its expense, within five (5) days after the receipt of notice from the first party to do so, furnish an additional bond or bonds in such form and amount, and with such surety or sureties as shall be satisfactory to the first party. In such event, no further payment to the second party shall be deemed to be due under this Contract until such new or additional security for the faithful performance of the work shall be furnished in a manner and form satisfactory to the first party.

The parties agree that each of the provisions included in this Contract is separate, distinct and severable from the other and remaining provisions of this Contract, and that the invalidity of any Contract provision shall not affect the validity of any other provision or provisions of this Contract.

(Signatures Next Page)

SB009-26 Page 25

IN WITNESS WHEREOF, the parties hereto, acting through their duly authorized agents, have caused this CONTRACT to be signed, sealed and delivered.

LAWRENCEVILLE, GEORGIA

David R. Still, Mayor City of Lawrenceville, Georgia

Signature

Karen Pierce, City Clerk City of Lawrenceville, Georgia

APPROVED AS TO FORM:

City of Lawrenceville Attorney Pereira, Kirby, Kinsinger & Nguyen, LLP

CONTRACTOR:

BY:

Print Name

Title

Print Name Corporate Secretary

(Seal)

SB009-26 Page 31

PERFORMANCE BOND

a Corporation of the State of and a surety authorized by law to do business in, the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee) hereinafter referred to as Obligee are held and firmly bound unto said Obligee and all persons doing work or furnishing skill, tools, machinery, supplies, or material under or for the purpose of the Contract referred to, in the penal sum of Dollars($ )in lawful money of the United States, for the payment of which sum will and truly to be made, we bind ourselves, our heirs, executors, administrators and successors, jointly and severally, firmly by these presents.

SB009-26 Page 32

The condition of this obligation is such, as whereas the Principal entered into a certain contract, hereto attached, with the Obligee.

NOW, THEREFORE THE CONDITION OF THIS OBLIGATION IS SUCH, that if the Principal shall well, truly, fully and faithfully perform said contract according to its terms, covenants, conditions, and agreements of said contract during the original term of said contract and any extensions thereof that may be granted by the Obligee, with or without notice to the Surety, and during the life of any guaranty required under the contract, and shall also well and truly perform and fulfill all the undertakings, covenants, terms, conditions and agreement of any and all duly authorized modifications of said contract that may hereafter be made, then this obligation shall be void, otherwise to remain in full force and effect.

PROVIDED FURTHER, that said Surety to this Bond, for value received, hereby stipulates and agrees that no change, extension of time, alterations, or additions to the terms of the Contract or to the Work to be performed thereunder shall in any way affect its obligation on this bond, and it does hereby waive notice of any such change, extension of time, alterations, or additions to the terms of the Contract or to the work to be performed thereunder.

PROVIDED, FURTHER, that Principal and Surety agree and represent that this bond is executed pursuant to and in accordance with the applicable provisions of the Official Code of Georgia Annotated, as Amended, including, but not limited to, O.C.G.A. 36-91-1 et seq., and is intended to be and shall be construed as a bond in compliance with the requirements thereof.

(Signatures Next Page)

SB009-26 Page 33

(Witness to Principal)

(Resident Agent)

NOTE: If Contractor is Partnership, all partners should execute Bond. Surety Companies executing Bonds must appear on the Treasury Department's most current list (Circular 570 as amended) and be authorized to transact business in the State where the project is located.

SB009-26 Page 34

PAYMENT BOND

a Corporation of the State of and a surety authorized by law to do business in, the State of Georgia, hereinafter called Surety, are held and firmly bound unto:

City of Lawrenceville (Name of Obligee)

70 S. Clayton Street, Lawrenceville, Georgia 30046 (Address of Obligee) hereinafter called the Obligee for the use and protection of all subcontractors and all persons…