SB_1383_-_Attachment_J.pdf
PDF 174 KB Posted
- Attached to
- Marketing, Communications, and Outreach
- Solicitation number
- 59000-26-001RFP
- Issued by
- San Mateo County, San Francisco City, California
About this file
This is an Attachment J document outlining mandatory paper product procurement requirements for contractors working with the County of San Mateo Environmental Health Services. The attachment establishes SB 1383 compliance standards requiring contractors to provide detailed invoicing for all paper products purchased or supplied, specifying product descriptions, quantities, unit prices, and total prices. For product contracts, invoices must accompany each purchase order, while service contracts involving paper products require quarterly invoicing at minimum. The County seeks to ensure all paper products meet specified minimum recycled content standards by weight of post-consumer fiber, ranging from 30% for office supplies and general categories to 45% for toilet paper. Additionally, paper products must be eligible for an unqualified recyclable label as defined in federal regulations, meaning recycling facilities must be available to at least 60 percent of consumers or communities where items are sold.
Contractors are required to complete two tables identifying all compliant and non-compliant paper products offered to the County, including detailed item descriptions, post-consumer recycled fiber content percentages, and recyclability eligibility status. Non-compliant products may be offered only if comparable recycled-content alternatives are unavailable at the same cost or within a 10% price premium, or if recycled products do not meet the same fitness or quality standards. Contractors must notify the County contract administrator when compliant products become unavailable and suggest timely alternatives. The County reserves the right to request additional information if the attachment is found incomplete and maintains authority to require written approval for any paper products not listed in the agreement at signing. Additional details regarding the County's paper procurement policy are available at the referenced sustainability website.
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Other files
| File | Type | Posted |
|---|---|---|
| Marketing,_Communications,_and_Outreach.pdf | ||
| A_Sample_Standard_Contract_Template_-_Over_200K.pdf | ||
| Attachment_IP.pdf | ||
| Attachment_I_504_Compliance.pdf | ||
| HIPAA_Attachment_H.pdf | ||
| Standard_Contract_Template_-_Under_$200K_DRAFT.docx | DOCX document |
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ATTACHMENT J
Mandatory Paper Product Procurement Requirements
Contractor hereby certifies that they will satisfy the following requirements:
SB 1383 Compliant Invoicing and Record-Keeping
A. Contracts for products: With each purchase order, Contractor shall provide an invoice that details the paper products purchased by product description (i.e., brand, product, and/or model numbers), quantity, unit price, and total price to the County Department or Agency that submits the order.
B. Contracts for services: If the County purchases or is supplied with paper products from Contractor through an agreement for services, Contractor shall provide an invoice, at least quarterly, that details the paper products provided to the County by product description (i.e., brand, product, and/or model numbers), quantity, unit price, and total price.
SB 1383 Compliant Paper Products
A. All paper products offered, sold, or provided to the County pursuant to this Agreement shall conform to the following:
i. Paper products must consist of at least the minimum recycled content, by weight, post-consumer fiber per the table below:
Product Category Product Type
Minimum Recycled Content
Office supplies File folders, envelopes, index cards, cartons, wrapping, packaging, corrugated boxes
30% Writing and printing papers
Copy, xerographic, watermark, cotton fiber, offset, note pads, printer, other uncoated writing papers
Printed materials
Calendars, brochures, reports, magazines, publications, posters, newsprint, book paper, forms
Janitorial supplies
Toilet paper 45%
Paper towels, general purpose paper wipers 40%
Toilet seat covers, facial tissue 30%
Foodware Napkins, plates, bowls, cups, food trays, takeout boxes, placemats, etc.
40%
Other All other paper products 30%
ii. Products shall be eligible for an unqualified recyclable label as defined in the Code of Federal Regulations Title 16, Section 260.12 unless eligibility is unable to be determined due to lack of information required to make the determination. A product is eligible to be labelled with an unqualified recyclable label if recycling facilities are available to a substantial majority (at least 60 percent) of consumers or communities where the item is sold, and the entire product, excluding minor incidental components, is recyclable.
B. Paper products that do not meet the minimum recycled-content standard may be offered, sold, or provided to the County if comparable recycled-content products are not available at the same cost or within a 10% price preference compared to non-recycled product alternatives, or if the recycled-content products are not of the same fitness or quality as the non-recycled products.
C. Whenever possible, Contractor shall set ordering controls to ensure County personnel order compliant products that meet the requirements of this agreement.
Approved SB 1383 Compliant Paper Products
Contractor shall complete the following table with information on all paper products offered, sold, or provided to the County pursuant to this Agreement that meet the post-consumer recycled content and unqualified recyclable label requirements set forth herein. Add additional rows as needed.
During the term of the Agreement, the Contractor shall notify the County contract administrator when and if SB 1383 compliant paper products listed below are temporarily or permanently unavailable and timely suggest alternative compliant products.
Approved Compliant Paper Products
Product, Product Category, or Services
Detailed Item Description
Minimum or Exact Percentage of Post- Consumer Recycled
Fiber Content
Eligible for an Unqualified Recyclable Label
(Yes/Unable to determine due to limited information)
Example: Office Supplies Printer Paper 30-100% post-consumer
Unable to determine due to limited information
Approved Non-Compliant Paper Products
Contractor shall identify all paper products offered, sold, or provided to the County pursuant to this Agreement that do not meet either or both of the post-consumer recycled content or unqualified recyclable label requirement set forth herein by completing the table below. Add additional rows as needed.
Products not included in this table at the signing of this Agreement may be offered, sold, or provided to the County if written approval to do so is provided by the County contract administrator or County employee identified in the Notice section of the Agreement.
Contractor shall further inform the County, through the County contract administrator or County employee identified in the Notice section of the Agreement, when compliant products are available to replace Approved Non-Compliant Paper Products.
Approved Non-Compliant Paper Products
Product, Product Category, or Services
Detailed Item Description
Minimum or Exact Percentage of Post- Consumer Recycled
Fiber Content
Eligible for an Unqualified Recyclable Label (Yes/No/Unable to determine due to limited information)
Example: Food Service Ware Paper Cups 10% post-consumer Unable to determine due to limited information
Contractor Explanation for Approved Non-Compliant Paper Products
Contractor shall provide an explanation and/or supporting documentation for the offering of all Approved Non-Compliant Paper Products listed above that do not meet the post-consumer recycled content or unqualified recyclable label requirements set forth herein. Explanations may include, but are not limited to, documenting limited or non-existent market availability, inadequate fitness or quality, or recycled products not being available for the same or less total cost of non-recycled products.
Contractor Explanation for Non-Compliant Paper Products
Example: Paper Cups offered because 30% post-consumer content alternative products are only available at a higher total cost.
County reserves the right to request additional information or an additional paper procurement reporting form if this attachment is found to be incomplete. More information on the County’s paper procurement policy can be found here:
https://www.smcsustainability.org/sb1383procurementcompliance
I agree to the terms of this attachment and certify that the above information is correct to the best of my knowledge.
Signature:
Name:
Date:
https://www.smcsustainability.org/sb1383procurementcompliance
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