SAW Shelter Project Scope of Work.pdf

SAW Shelter Project: Scope of Work

1.0 Objective

The project entails the supply of all necessary materials, equipment, and services for the delivery and installation of one (1) 28’x 28’ prefabricated open truss recreational shelter. The shelter will be installed on the existing concrete pad at the rear of the USACE Wilmington District HQ building. The primary purpose of this shelter is to provide a covered outdoor space for Corps

Special Events, meetings, and employee morale, welfare, and recreation (MWR) activities. The supplied shelter and its installation must be fully compliant with the Americans with Disabilities

Act (ADA).

1.1 Delivery Information

Supplies shall be delivered to the USACE Wilmington District HQ Building located at: 69

Darlington Ave, Wilmington NC, 28403. Delivery shall be made Monday through Friday, between 0800 and 1430, excluding Federal holidays. The contractor shall notify the Government no less than 2 weeks prior to the delivery of the materials.

1.2 Schedule

The contractor shall deliver the supplies no later than 60 calendar days after receipt of Notice of

Award.

1.3 Payment

All costs for labor, materials, equipment, and incidentals necessary to fulfill this contract shall be included in the total price of the quote.

The contractor shall supply a prefabricated shelter kit meeting the following specifications:

2.0 Description of Services:

1. Dimensions and Coverage:

The shelter will cover a total area of approximately 784 square feet (28 feet long by 28 feet wide), providing ample space for various activities within the footprint of the existing concrete slab-on-grade.

2. Frame Construction:

The frame will be made of heavy-duty steel, offering strength, durability, and resistance to environmental wear.

Powder-coated finish will provide UV protection, enhancing the longevity of the shelter.

3. Roof Design:

The roof style will be open truss, which provides both aesthetic appeal and structural integrity.

The roof will use 24-gauge multi-rib or R-panel steel,.

Roof pitch: 4:12 pitch (meaning for every 12 horizontal inches, the roof rises by 4 inches).

4. Column Design and Mounting:

The shelter will use a 6 or 8 column design for structural support – see Enclosure 2

Concept Drawing. Columns will be spaced evenly to ensure load distribution and provide adequate clearance for open space.

Mounting Options: Surface mounted with base plates and anchor bolts epoxied in place

(quantity, embedded length, diameter, and type of epoxy to be determined by a registered/licensed structural engineer in the State of North Carolina) for installation on a pre-existing concrete slab.

5. Structural Design Requirement:

The shelter will be rated for extreme wind load and snow load, with a wind rating of 140

MPH and a snow load of 20 PSF.

Stamped/Sealed drawings and calculations to be provided by a registered/licensed structural engineer in the State of North Carolina for compliance with applicable local and state building codes concerning the steel structure and foundation elements.

6. Railing

IBC and ADA compliant railing is to be installed along the perimeter of the existing slab where the vertical drop from the top of slab to the adjacent ground exceeds 12 inches.

See Enclosure 2 Concept Drawing. Railing is to be powder coated steel or aluminum of the same finish as the steel structure. Railing is to be symmetrical about the structure.

7. Finish and Durability:

The steel frame will feature a UV-resistant powder-coat finish, ensuring it resists fading, chipping, and environmental damage over time.

8. Electrical:

The shelter will include provisions for concealed electrical circuits/raceways to accommodate surface-mounted overhead lighting and ceiling fan (switches and power) and 120V / 20-amp GFCI outlets with NEMA water resistant enclosures, and all required underground infrastructure and wiring for supplying electrical power to the space from the existing electrical subpanel identified in Enclosure 1.

The shelter will be pre-engineered with openings in the frame for easy installation of electrical wiring and fixtures, ceiling fans, and GFCI electrical outlets. Wiring will be routed discreetly within the frame for a clean, organized appearance.

Contractor is responsible for procurement and installation of ceiling mounted/suspended lighting, exterior rated commercial ceiling fan (minimum diameter of 120”), and GFCI electrical duplex outlets (120V, 20A) at each corner column. Contractor is responsible for associated breakers (GFCI as applicable/required by building code), conductors/wiring, trim plates/boxes and exterior rated electrical switches for the aforementioned electrical devices.

9. Sidewalk:

Contractor is to extend the existing concrete sidewalk to the shelter location ensuring the new concrete sidewalk (minimum of 4” thick) adheres to ADA requirements.

10. Building Codes:

All construction must adhere to local, state, and federal building codes.

11. Building Permits:

Contractor is required to submit and pay for any required building permits with local municipality(s) and coordinate require inspections to achieve Certificate of Occupancy requirements.

12. ADA Requirements:

The shelter must be designed to ensure accessibility for all individuals, including those with disabilities. This includes accessible pathways, proper space for wheelchair maneuverability, and appropriate clearance around columns and fixtures.

3.0 Safety Requirements

1) General Safety Statement

All equipment used and work performed shall be in accordance with safety requirements set forth in the U.S. Army Corps of Engineers (USACE) Manual EM 385-1-1 entitled Safety and

Health Requirements Manual (March 2024 edition) which is available by downloading from:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-

1%20_EFFECTIVE%2015March2024.pdf. All Contractor operations shall comply with this manual, and all other applicable federal and state laws. USACE inspectors have the authority to stop work due to safety violations.

2) Accident Prevention Plan (APP)

Ten (10) calendar days prior to the pre-construction conference, the Contractor shall submit an APP in accordance with Chapter 2, Para. 2-7.b, using ENG Form 6293, Accident

Prevention Plan Worksheet (Aug 2024):

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=LmW_ejDoLpI%3d&ta bid=16438&portalid=76&mid=43543.)

The APP must be reviewed and accepted by the Contracting Officer or their Designated

Representative prior to commencement of any work. The APP shall interface with the

Contractor’s overall safety and health program. The Government considers the Prime

Contractor to be the “controlling authority” for site safety and health for all subcontractors.

Examples of plans required within the APP include but are not limited to the following:

Bloodborne Pathogens/Exposure Control, Fall Protection and Prevention Plan, and Control of

Hazardous Energy. The APP will be reviewed by the Safety Office, and the review will be completed within 10 days after submission.

3) Activity Hazard Analysis (AHA).

https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf https://www.publications.usace.army.mil/Portals/76/EM%20385-1-1%20_EFFECTIVE%2015March2024.pdf

Before beginning each work activity, the Contractor performing the work activity shall prepare and submit an AHA for review and acceptance by the Contracting Officer or their

Designated Representative. The AHA is a documented risk management process by which the steps required to accomplish a work activity/task are outlined and the actual/potential hazards and controls are identified. Each work activity/task shall include a

Risk Assessment Code (RAC). ENG Form 6206 (Sep. 2024)

(https://www.publications.usace.army.mil/LinkClick.aspx?fileticket=K66no-4L-v4%3d&tabid=16438&portalid=76&mid=43543) may be utilized for the AHA. Similar tools are Job Hazard Analysis (JHA) and Job Safety Analysis (JSA). Review of AHAs will be conducted by the COR and the Safety Office.

4) Accident Notifications and Reporting.

a. Initial Accident Notification.

i. Notify the Contracting Officer or their Designated Representative as soon as practical, but no more than eight hours after fatalities, in-patient hospitalization, amputation, eye loss or property damage of $600,000 or more. All other accidents require initial notification as soon as possible, but not later than 24 hours. The

Contractor is responsible for obtaining appropriate medical and emergency assistance and for notifying fire, law enforcement, and regulatory agencies. These accidents must be investigated in depth to identify all causes and to recommend hazard control measures.

ii. The notification shall include the following: Contractor’s name; Contract title; type of

Contract; name of activity, installation, or location where accident occurred; date and time of accident; names of personnel injured; extent of injury, if known; extent of property damage, if any, and a brief description of the accident (for example, type of construction equipment used, and PPE used. For serious accidents noted above, preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted. The

Contractor shall assist and cooperate fully with the Government's investigation of accidents. Initial notification may be by email, telephone or by ENG Form 3394, Mishap Notification and Investigation

(https://www.publications.usace.army.mil/USACE-Pulbications/Engineer-Forms/.).

b. Final Accident Report (FAR)

i. A FAR shall be submitted to the Contracting Officer or their Designated

Representative as soon as practical, but not more than seven days after the accident.

ii. The FAR shall be submitted on ENG Form 3394, Aug 2021, Mishap Notification, and

Investigation. The Contracting Officer will provide copies of the form.

iii. Conduct an accident investigation for any load handling equipment accident

(including rigging accidents) to establish the root cause(s) of the accident. Do not proceed with crane operations until cause is determined, and corrective actions have been implemented to the satisfaction of the Contracting Officer. The Contractor shall complete the Final Accident Report blocks on the form. The Contracting Officer will provide copies of the form.

c. Near Misses.

Notify the Contracting Officer their Designated Representative as soon as practical but no more than twenty-four hours after a near miss. Complete all applicable parts of ENG

Form 3394, Near Miss Report and submit it to the Contracting Officer within 7 days of occurrence. The Contracting Officer will provide copies of the form. A near miss is an incident that does not result in personal injury, property damage, or damage to the environment.

5) Site Safety and Health Officer (SSHO).

This contract requires a Level 3 SSHO. The Level 3 SSHO shall be a Competent Person for

Fall Protection and shall have completed a minimum of 24-hours of CP for Fall Protection training with a combination of formal classroom training and hands on training. See Chapter

21, paragraph 21-3.c of EM 385-1-1 for all requirements. The SSHO shall always be on site when work is being performed.

6) First Aid/CPR Responders.

When two or more employees are on site, at least two certified first aid/CPR responders shall be on site. Proof of American Heart Association or American Red Cross training shall be provided.

7) General Safety Requirements

a. Applicable mobile equipment and motor vehicle precautions are followed, sec 25.8.e.

b. The Contractor is responsible for coordinating and maintaining utility locates for any

Government owned utilities and any privately owned utilities within the work area prior to commencing any excavation or subgrade activities, sec. 28.8.f.

c. Wear high visibility apparel when working on the jobsite, near roadways, or near heavy equipment. High visibility apparel shall comply with ANSI/ISEA 107, Class 2 requirements. Par 5-2.m of EM 385-1-1.

d. Use approved safety containers for gasoline, 14-8.b(21) of EM 385-1-1.

e. Equipment shall not be operated without guards and safety devices in place as recommended by the manufacturer.

f. The minimum clothing worn shall be short-sleeved shirts and long pants (The wearing of shorts is not approved), and leather or other protective work shoes or boots for this contract. 5-8.a of EM 385-1-1.

g. Use eye/face/hearing protection devices, sec. 5-8.c. All eye and face protection equipment shall meet the requirements of ANSI Z87.1 and bear a legible and permanent

“Z87” logo to indicate compliance with the standard. sec. 5-8.c.

h. Hearing protection shall meet the requirements of ANSI S3.19. Hearing protection shall be worn by all exposed to noise at and above 85 dBA.

i. Traffic Control Signs. Traffic control shall be accomplished in accordance with DOT

Federal Highway Administrator’s Manual on Uniform Traffic Control Devices for Streets and Highways.

j. The Contractor shall be responsible for providing, erecting, maintaining, and removing of all traffic signs necessary for employee and traffic safety. Signs shall primarily consist of

“MEN WORKING” warning signs.

k. All vehicles and equipment trailers shall have working brake lights, turn signal lights, and emergency flashers. Emergency flashers shall be used whenever vehicles and/or equipment trailers are parked on roadways or road shoulders.

l. No person shall be required or instructed to work in surroundings or under conditions that are unsafe or dangerous to his or her health.

8) Steel Erection Activities

The following reference paragraphs from the safety manual are applicable to steel erection activities, but may not be all-inclusive:

A. Systems-Engineered Metal Buildings. (28-8.x)

a. All of the requirements of this chapter apply to the erection of systems engineered metal buildings except paragraph 28-8.m (column anchorage) and paragraph 28-

8.s (open web steel joists).

b. Anchor each structural column using a minimum of four anchor rods or anchor bolts as determined by a licensed structural engineer.

c. Rigid frames must have 50% of their bolts or the number of bolts specified by the manufacturer, whichever greater, installed and tightened on both sides of the web adjacent to each flange, before the hoisting equipment is released.

d. Do not place construction loads on any structural steel framework unless such framework is safely bolted, welded, or otherwise adequately secured.

e. In girt and eave strut-to-frame connections, where girts or eave struts share common connection holes, at least one bolt with its snug tight nut must remain connected to the first member. The exception to this is when a manufacturer-supplied, field-attached seat or similar connection device is present to secure the first member so that the girt or eave strut is always secured against displacement.

f. Do not use purlins and girts as an anchorage point for a PFAS unless a QP for Fall

Protection provides written approval to do so.

g. Do not use purlins as a walking or working surface when installing safety systems until all permanent bridging has been installed and fall protection is provided.

h. Only place construction loads within a zone that is within 8 feet (2.4 m) of the centerline of the primary support member.

i. Fully bolt or weld both ends of all steel joists or cold-formed joists to the support structure before releasing the hoisting cables, allowing an employee on the joist, or allowing any construction loads on the joists.

B. Falling object protection.

a. Securing loose items aloft. Secure all materials, equipment, and tools that are not in use while aloft against accidental displacement. 608 EM 385-1-1 • 15 March

2024.

b. Provide protection from falling objects other than materials being hoisted. The controlling contractor must not allow other construction processes below steel erection unless overhead protection for the employees below is provided.

c. CDZ are not permitted.

C. Beams and columns. (28-8.n)

a. Do not release the load from the hoisting line during the final placing of solid web structural members until the members are secured with at least two bolts per connection of the same size and strength as shown in the erection drawings.

Tighten the bolts to snug tight and/or as specified by the project structural engineer of record.

b. CP must determine those pieces that require more than two bolts in each end before the piece is released from the crane. Completely bolt column erection splices prior to adding more than two floors. 602 EM 385-1-1 • 15 March 2024

4.0 Antiterrorism/Operations Security:

The Contractor shall adhere to the following conditions:

AT/OPSEC #14 Pre-screen candidates using E-Verify Program. "The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

*When contracts are with individuals, the individuals shall be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

ENCLOSURE 1

SITE MAPS

ENCLOSURE 2

CONCEPT DRAWING