SATPC0042519 Tab 04 4 SOW.pdf

Statement of Work

Program Title: NASA Human Exploration Architecture Workshop Program Office: HSMD, NASA Moon Base

BACKGROUND

The NASA Moon Base Program within the Human Spaceflight Mission Directorate (HSMD) holds an annual workshop for industry, academia, and government representatives to discuss updates to NASA’s exploration architecture. These events are held to facilitate collaboration with the stakeholder community, disseminating current program status and outstanding needs while collecting substantive input to inform future decisions.

SCOPE

The support requested from the National Academies of Sciences, Engineering, and Medicine (NASEM) should result in the successful execution of the Human Exploration Architecture Workshop held in January at the NAS facility in Washington, D.C. NASA has designated representatives from The Aerospace Corporation as the logistics coordinator for the execution of the workshop. It is expected that these representatives will work with NAS support directly for the coordination of the event. This serves as the contract mechanism for securing the event space, labor support, audio/visual, and catering services of NAS in Washington D.C.

during January 26, 2026 through January 28, 2027. Separate funds and contract mechanism will be provided to the National Academies for any consumables unallowable on the NASA contract for the reception event on January 27.

The period of performance for this task shall be from contract award through March 30, 2027 to accommodate advance planning meetings and follow-up actions.

Task Description

The contractor shall:

• Provide the NAS Facility from 7:00 AM – 6:00 PM on January 26, 2027 with 4 meeting rooms for bilateral meetings; 7:00 AM – 8:00 PM on January 27, and 7:00 AM – 6:00 PM on January 28, 2027, with all first-floor meeting rooms, auditorium, and common spaces.

• Coordinate with the NASA-designated personnel for event logistics. Support calls, meetings will be held as needed (estimated 2 hours per month).

• Provide audio visual support in necessary meeting rooms (auditorium and maximum 5 breakout rooms).

• Provide full catering for 300 people for January 27-28 (2 breakfasts, 2 lunch, 2 afternoon break, 1 social on January 27) - final headcount to be provided 10 days prior to event.

• Provide beverage service for up to 30 people for January 26 – final headcount to be provided 5 days prior to event.

Task Details:

− January 26, 2027 - 7:00 AM – 6:00 PM o Meeting rooms (4) for bilateral meetings with at least 2 containing virtual meeting capability (audio and presentation) o Support and AV staff for setup and preparation for January 27-28 event in auditorium and remaining event space, pending availability of space. Estimated 1 hour of AV support required.

− January 27, 2027 7:00 AM – 8:00 PM and January 28, 2027 7:00 AM – 6:00 PM o One room (auditorium style) to seat 300 participants and accommodate panel sessions as well as speakers with presentations o At least four breakout rooms to accommodate all attendees when divided by the four sessions, seated in a combined roundtable/ theater style, with AV for microphone and presentation capabilities o Common gathering space for catering/buffet set up, social, and networking time o Space and furnishings to seat all attendees for one seated buffet meal at tables, may be divided between several rooms if necessary (not including rooms being used for breakout sessions)

− Associated tables, chairs, and other furnishings to accommodate all event participants and facilitate meeting

− Support labor as required by venue to facilitate use of space, AV, setup, catering, space refresh throughout the day, and breakdown

The contractor shall provide catering services as defined below:

January 26, 2027

− Coffee/hot tea/water service throughout the day. Service should commence no later than 8:00 AM and be refreshed throughout the day.

− Self-serve beverages may be provided; bottled water must be provided.

January 27, 2027

− Coffee/hot tea/water service throughout the day. Service should commence at event start 8:00 AM and be refreshed throughout the day, lasting through social ending by 8:00

PM.

− Self-serve beverages may be provided; bottled water must be provided.

− Light breakfast and/or mid-morning and mid-afternoon refreshments − Buffet lunch for all attendees to include options for dietary restrictions including but not limited to gluten free, dairy free, vegan, vegetarian, nut free.

− Hors d’oeuvres and non-alcoholic mocktails for a 2-hour social at the conclusion of the workshop event on January 27 (approximately 5:30-8:00 PM).

− Required beverage license for social events

January 28, 2027

− Coffee/hot tea/water service throughout the day. Service should commence at event start 8:00 AM and be refreshed throughout the day, lasting through event completion no later than 6:00 PM.

− Self-serve beverages may be provided; bottled water must be provided.

− Light breakfast and/or mid-morning and mid-afternoon refreshments − Buffet lunch for all attendees to include options for dietary restrictions including but not limited to gluten free, dairy free, vegan, vegetarian, nut free.