SATPC0034841 Tab 04 SOW.pdf
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- Solicitation number
- 80NSSC24867883Q
About this file
The document provided is a Statement of Work (SOW) for hotel room accommodations and meeting space to support the NASA Space Flight Awareness Ceremony in May 2024. The SOW outlines the specific requirements, including room counts and dates, per diem rates, meeting space needs, audio-visual requirements, food and beverage, and various discounts and complimentary services to be provided by the selected hotel.
The related federal contract opportunity is a sole-source solicitation for the hotel procurement, with NASA/NSSC intending to award a contract to CP ORLANDO LAKESIDE, LLC under the authority of FAR 13.106-1(b)(1)(i). The procurement will use commercial item acquisition procedures under FAR Part 12 and FAR Part 13. Interested organizations may submit their capabilities in writing by 5/3/2024 for the government's consideration in determining whether to conduct a competitive procurement.
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Text version
Statement of Work – Marriott Lakeside Airport Hotel For NASA Only
Hotel Room Block
• Day 1: May 1, 2024– 5 Rooms at per diem rate of $140
• Day 2: May 2, 2024 – 19 Rooms at per diem rate of $140
• Day 3: May 3, 2024 - 145 Rooms at per diem rate of $140
• Day 4: May 4, 2024 – 145 Rooms at per diem rate of $140
• Day 5: May 5, 2024 – 145 Rooms at per diem rate of $140
• Day 6: May 6, 2024 – 145 Rooms at per diem rate of $140
• Day 7: May 7, 2024 – 145 Rooms at per diem rate of $140
Check-in: May 1, 2024 Check-out: Anticipated May 7, 2024 (Option 2nd Launch attempt Add on day of May 8)
For all days, this is to include:
• Run of house rooming options
• Extended government per diem rates 3 days prior and 3 days after
Ceremony Meeting Space
• 250 guests
• Award ceremony held on Saturday, May 4, 2024
AV (Ceremony Meeting Space)
• LCD Projector Package
• Screen Package
• Speaker Package
• Podium Microphone
• AV tech
• Stage with skirting
• Pipe/Drape
• WIFI
Food and Beverage
• Light hors d’oeuvres
• Cake
• Iced Tea
Additional Items for Contract Inclusion
• Rates will be available three (3) days before and three (3) days after group dates, based on availability.
• Complimentary meeting space rental with $15,000 food and beverage minimum
• In the event of a launch slip, NASA may shift the event dates without penalty regarding the room block and all meeting spaces.
• Self-parking reduced to $16.00 per car per day In/out privileges apply.
• 25 complimentary valet parking passes for VIP on ceremony night.
• 10% discounted pricing off all audio-visual services with use of Encore Global.
• 10% discount off food and beverage, excludes room service.
• Complimentary internet in the guest operations meeting room for the length of the event.
• Complimentary Wi-Fi in Ballroom during Ceremony with exclusive use of Encore
AV.
• Basic Guestroom Internet included in the guestroom rate for all attendees.
• Complimentary water included during awards ceremony.
• Complimentary easel rentals daily, for group's use during event.
• NASA allowed to bring in their own power strip for use in the Guest Ops space at no charge.
• Complimentary box handling for five boxes up to 25 pounds each
• Please include all applicable discounts associated with the entire Honoree Event
File details come from the government source that posted it. Updated .