SATPC0032347 Tab 04 4 SOW_Redacted.pdf

Statement of Work

Scope of Work

The NASA Aerospace Battery Workshop has been an annual event for a number of years. For the last 33 years, the Marshall Space Flight Center (MSFC) has served as host for this event.

This year, MSFC will again be hosting the event here in Huntsville, AL (Madison County) with an expected total attendance of up to 180 individuals from government agencies and private corporations, worldwide. The scope of work for this requirement should include one (1) Base Year with three (3) Option Years, to be conducted on the following dates:

Base Year – November 14, 15, and 16, 2023 Option Year 1 – November 19, 20, and 21, 2024 Option Year 2 – November 18, 19, and 20, 2025 Option Year 3 – November 17, 18, and 19, 2026

Contractor Tasks

This acquisition requires the contractor to assure the proper environment for the participants in the 2023 NASA Aerospace Battery Workshop as they present and debate topics of current interest representative of state-of-the-art technology. To accomplish this, the following is required:

1. The contractor shall provide a meeting room capable of seating up to 180 participants in a classroom arrangement, adequately furnished and environmentally controlled such that it is conducive to professional level participation. Water and glasses shall be available in the meeting room on each table for the attendees at all times during sessions. This shall be replenished between sessions (each morning and during lunch break). The meeting room shall be available at the following times: November 14, 2023 from 6:00 AM to 6:00 PM, November 15, 2023 from 6:00 AM to 6:00 PM, and November 16, 2023 from 6:00 AM to 1:00 PM.

Summary of requirement:

• Classroom arrangement for 180 participants

• Available from 6:00 AM to 6:00 PM on November 14 and 15, 2023; available from 6:00 AM to 1:00 PM on November 16, 2023

• Water and glasses ON EACH TABLE throughout all sessions (replenished between sessions)

2. The contractor shall provide media equipment within the meeting room to include, as a minimum: a podium (with podium light), a lavaliere microphone, a multimedia projector, and an 8-foot minimum projection screen. A table shall be provided on which workshop personnel can operate the presentation equipment. Basic electrical power shall be provided to this table for all presentation equipment. This can be via a heavy-duty extension cord or via hard-wired outlet(s) built into the table. In addition, three cordless microphones shall be provided for audience discussion, as well as a mixer to manage all audio inputs.

Summary of requirement:

• Podium (with light)

• Lavaliere microphone

• Multimedia projector

• 8-foot minimum projection screen

• Table for government-provided presentation equipment

• Power to presentation equipment table

• Three cordless microphones

• Mixer for audio inputs

3. The contractor shall provide an appropriate area to accommodate the registration of all participants. The items needed in this area shall be at least four 8-foot tables, and a wastebasket. Access to an electrical outlet is also needed along with an extension cord for use in this area. The registration area shall be available continuously from November 14, 2023 at 6:00 AM through November 16, 2023 at 1:00 PM.

Summary of requirement:

• Registration area

• Four, 8-foot tables

• Wastebasket

• Electrical outlet accessibility, including an extension cord

• Continuously available from November14, 2023 at 6:00 AM through

November 16, 2023 at 1:00 PM

4. An area approximately 500 square feet in size is needed for displays being brought by some attendees. This should be in close proximity to the main presentation area.

Summary of requirement:

• 500 square feet of space for displays

5. A separate room with an area approximately 400-500 square feet in size is needed for attendees to conduct splinter meetings and other business away from the main presentation area.

Summary of requirement:

• 400-500 square foot room for splinter meetings

6. If available on your premises, a block of hotel rooms shall be set aside for those that are attending the Workshop. If not available on your premises, a block of hotel rooms at a nearby hotel shall be secured for those that are attending the Workshop. The initial number of rooms to be included in this block is 50 per night. A room rate equal to the government per diem rate established for November 2023 is required for this block of rooms. Responsibility for payment for these rooms will be with the individual attendees.

Summary of requirement:

• 50 hotel rooms per night set aside as a block for those attending the Workshop

Period of Performance

Base Year – November 14-16, 2023

Option Year 1 – November 19-21, 2024

Option Year 2 – November 18-20, 2025

Option Year 3 – November 17-19, 2026