Saratoga Springs - HDEC0816C0013 - JA (Final).pdf

Control Number: HDECO08-21-27

JUSTIFICATION REVIEW DOCUMENT

Description of Acquisition: 6 Month Justification and Approval (J&A) for Shelf Stocking R, eceiving/Storage/Holding Are a, Cand ustodial Operations for Contract HDEC08-16-C-0013 at Saratoga Springs Commissary, New York.

Statutory Authority: 10 U.S.C. 2304(c)(2)/FAR 6.302-2; Unusual and Compelling Urgency

Estimated Contract Amount: 6 Month J&A Estimated Amount is approximately $150K

Performance Period: July 1, 2021 – December 31, 2021

Prepared By: Diana Gross-Bendall Title: Contracting Officer Phone: 804-734-8000 X 48185 Date Prepared: 4/26/2021

Assigned PCO: Diana Gross-Bendall Title: Contracting Officer Phone: 804-734-8000 X 48185

Assigned Technical/Requirements: James Taylor Title: Chief, Store Ops.

Phone: 804-734-8000 X 48865

Required Review Signatures: We have reviewed this J&A and find the justification adequate to support other than full and open competition.

Program Manager: N/A

Division Chief: Ginna L. Thomas Phone: 804-734-8000 x48546

Signature: ___________________________________________________

Legal Counsel: Daniel O’Connor Phone: 804-734-8000 x48116

Signature: ___________________________________________________

Competition Floyd L. Kirkland Phone: 804-734-8000 x86223 Advocate:

Signature: ___________________________________________________

THOMAS.GINNA.L.1229687553

Digitally signed by

THOMAS.GINNA.L.1229687553

Date: 2021.04.28 13:59:57 -04'00'

O'CONNOR.DANIEL.P

ATRICK.1408820797

Digitally signed by O'CONNOR.DANIEL.PATRICK.1408820797 Date: 2021.04.29 10:28:16 -04'00'

KIRKLAND.FLOYD.L.JR.10

67833224

Digitally signed by

KIRKLAND.FLOYD.L.JR.1067833224

Date: 2021.05.06 10:50:14 -04'00'

JUSTIFICATION AND APPROVAL

FOR OTHER THAN FULL AND OPEN COMPETITION

1. Contracting Office – Defense Commissary Agency, Store Services Support Division (CCQT); 1300 E Avenue / Fort Lee, Virginia 23801.

2. Type of Contract Action – 6 Month J&A; Firm Fixed Price (FFP) Contract; Defense Working Capital Funds (DWCF).

3. Description of Supplies/Services – Acquisition is for Shelf Stocking, Receiving/Storage/Holding Area (RSHA), and Custodial Services at the Saratoga Springs Commissary, located in Saratoga Springs, New York; 6 Month J&A Estimated Amount is approximately $150K for the period of performance July 1, 2021 through December 31, 2021.

4. Authority Cited - The statutory authority permitting other than full and open competition that is applicable to this Justification and Approval (J&A) is 10 U.S.C. 2304(c)(2)/FAR 6.302-2, Unusual and Compelling Urgency.

5. Reason for Authority Cited – The follow on solicitation was cancelled because a substantial change to requirement. An award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services. In the absence of these services, the commissary could be shut down and the military members and their families will be denied their full commissary benefit provided to them by statue under 10 USC §2481 and 10

USC §2484.

6. Efforts to Obtain Competition – The justification in support of the agency’s request not to issue a sources sought notice is predicated upon the fact that the required services are deemed to be available only from the incumbent contractor. PureService Corporation has been performing the services as a satisfactory level for the past year.

7. Fair and Reasonable Cost Determination – A modification will be done for 6 months. A proposal will be requested from the contractor for the 6 month J&A period of performance. In accordance with FAR Part 15, the following techniques will be used to determine fair and reasonableness: FAR 15.404-1 (b) (2) (v) Comparison of proposed prices with independent Government cost and (FAR 15.404-1(b) (2) (vii) Analysis of data other than certified cost or pricing data provided by the offeror.

8. Market Research and Interested Sources – As indicated above, an award to any other source at this time would result in unacceptable delays in fulfilling the requirement and an interruption of services.

9. Actions to Increase/Foster Competition - This is currently a Small Business Set Aside. The previous solicitation was solicited on Contract Opportunities and the new solicitation will also be available on Contract Opportunities.

10. Other Factors – N/A

Technical/Requirements Certification – “I certify that the supporting data under my cognizance included in this justification is accurate and complete to the best of my knowledge and belief.”

Name: James Taylor Title: Chief of Store Operations Signature: ________________________________

Fair and Reasonable Price Determination and Contracting Officer Certification – “I hereby determine that the price for this contract action will be fair and reasonable. I certify that this J & A is accurate and complete to the best of my knowledge and belief.”

Name: Diana Gross-Bendall Title: Contracting Officer Signature: _________________________________

APPROVAL

Based on the foregoing justification, I hereby approve the procurement of the 6 month J&A for Shelf Stocking, Receiving/Storage/Holding Area, and Custodial Services at the Saratoga Springs Commissary, on an other than full and open competition basis pursuant to the authority of FAR 6.302-2; Unusual and Compelling Urgency, provided funds are available, or will be available, and provided that the services and products herein described have otherwise been authorized for acquisition.

APPROVED:

Name: Diana Gross-Bendall Title: Contracting Officer Signature: _________________________________

GROSSBENDALL.

DIANA.L.110479

Digitally signed by

GROSSBENDALL.DIANA.L.11

04796717 Date: 2021.04.26 14:04:18 -04'00'

GROSSBENDA

LL.DIANA.L.11

04796717

Digitally signed by

GROSSBENDALL.DIANA

.L.1104796717 Date: 2021.04.26 14:09:57 -04'00'

TAYLOR.JAMES.R.118

5930994

Digitally signed by

TAYLOR.JAMES.R.1185930994

Date: 2021.04.28 11:36:55 -04'00'