Janitorial_Solicitation_Update_as_of_February_12 _2014.doc

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SAR20014Q0004, Prices, Block 23

· Continuation To SF-1449, RFQ Number SAR20014Q0004, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12 Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12 Section 5 - Representations and Certifications

· Offeror Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12 Exhibits

A: Form for security clearance: “FSN/Contractor Certification Application” B: Certified Indemnity Statement: “Contractor’s commitment to comply with its labor and social security obligations and responsibilities”

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449,

RFQ NUMBER SAR200-13-Q-001

PRICES, BLOCK 23

1.

PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform janitorial work, including furnishing all labor, material, equipment and services, for the U.S. Embassy Buenos Aires. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services and a fixed rate per square meter for any temporary additional services that have been satisfactorily performed. Price is expressed and payable in Argentine Pesos.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in Notice to Proceed unless the Contractor agrees to an earlier date) on which performance shall start Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum 100 sq. meters. This reflects the contract minimum for each year of the contract

Maximum: The amount of all orders shall not exceed 2000 sq. meters. This reflects the contract maximum for each year of the contract.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with one, one-year option to renew. The initial period of performance includes any transition period authorized under the contract.

1.1. VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates that all portions of the contract price are subject to VAT; this percentage (21%) is multiplied against the entire amount. It is reflected for each performance period.

1.2. Base Year

A. Standard Services. The firm fixed price for the Base Year of the contract is:

Standard Services

VAT (21%)

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

VAT (21%)

C. Total Price for Base Year = A+B

1.3. Option Year 1 Prices: (Option Term: Twelve (12) Months)

A. Standard Services. The firm fixed price for Option Year 1 of the contract is:

Price per Month

VAT (21%)

B. Temporary Additional Services. The unit price (firm-fixed-price) is:

Price per Square Meter

VAT (21%)

C. Total Price for Option Year 1 = A+B

1.4 Grand Total of Base and one Option Year

Base Year Total

Option Year 1 Total

Grand Total- Base and one Option Year

CONTINUATION TO SF-1449,

RFQ NUMBER [Note to Contracting Officer: Insert number]

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1.

SCOPE OF WORK

The purpose of this fixed price contract is to obtain janitorial services for real property owned or managed by the U.S. Government in Buenos Aires Argentina. The Contractor shall perform janitorial services in all designated spaces including, but not limited to halls, offices, restrooms, work areas, entrance ways, lobbies, storage areas, elevators and stairways, exterior sidewalks, parking area and exterior grounds. Service will be performed at the Office Buiilding Chancery, Av. Colombia 4300 and the Chief of Mission Residence, Av. Libertador 3502; Ciudad Autonoma de Buenos Aires. The contract will be for a one year period from the date of the contract award, with one- one-year option.

The Contractor shall furnish all managerial, administrative, and direct labor personnel that are necessary to accomplish the work in this contract. Contractor employees shall be on site only for contractual duties and not for other business purposes.

1.1 General Instructions

The Contractor shall prepare general instructions for the work force. The Contractor shall provide drafts to the Contracting Officer's Representative (COR) for review within thirty days after contract award. The Contracting Officer’s Representative must approve these general instructions before issuance.

1.2 Duties and Responsibilities 1.2.1 Certain areas listed in paragraph #3 require an escort and can only be entered during scheduled times. The General Instructions shall emphasize security requirements so that accidental security violations do not occur.

1.2.2.

Contractor shall schedule routine cleaning requirements to ensure that these are done in the order and time frame that are most efficient and have the least impact on normal operations. They are to be performed on a daily basis.

1.2.3.

Contractor shall schedule periodic cleaning requirements so that it causes minimal disruption to the normal operation of the facility. The COR shall determine the schedules presented which meet the needs of the individual facility.

1.2.4.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide these services in addition to the scheduled services specified in this contract. The COR shall order these services as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide temporary additional services with 24 hour advance notice.

1.2.5 The Contractor shall include in its next regular invoice details of the temporary additional services and, if applicable, materials, provided and requested under temporary additional services. The Contractor shall also include a copy of the COR’s written confirmation for the temporary additional services.

1.3 Types of Services

Standard Services at Office Building Chancery (OBC) shall include the following work:

1.3.1 Daily Cleaning Requirements shall consist of:

1.3.1.1 Sweeping all floor areas including damp mopping of areas such as tile, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or humid. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.1.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.1.3 Vacuuming with rotary head vacuum all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.1.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms as often as needed and wipe and clean receptacles once per day as minimum or as needed. The Contractor shall check those areas used by personnel visiting the chancery several times daily to ensure that the facilities are always clean and neat. The contractor shall check bathrooms and shower facilities several times daily to ensure that the facilities are always clean and neat. Clothes, sponges and other items used to clean toilets and urinals shall not be used to clean sinks and counter tops. Shower curtains will be thoroughly cleaned and dried.

1.3.1.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. Cleaning of water dispensers and their trays, ensuring that they are completely dry without accumulating water residues. Disinfecting these trays with bleach.

1.3.1.6 Cleaning of glasses, cups, and coffee services in conference facilities and in the Ambassador's office area. The Contractor shall clean the items in hot soapy water and rinse, dry and polish so that a presentable appearance is maintained.

1.3.1.7 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.1.8 Removing trash to designated area as directed by the COR, and keeping trash area in clean condition. This will include collecting mixed paper, cardboard, glass, plastic, aluminum cans and toner cartridges from receptacles and /or designated areas available throughout the building. This recyclable material will be placed in designated containers located at the parking area of the premises of the Office Building Chancery.

1.3.1.9 Sweeping debris and removing any leaves, papers, cans, animal excrement, etc. from walkways, perimeter sidewalks and all curbs, parking lot and driveways and hose cleaning them during appropriate climatic and water use conditions. Hose cleaning and wiping all excess of water providing a dry surface that prevents slipping.

1.3.1.10 Replacement of paper cups in water dispensers on as needed basis. Estimated number of water coolers to be serviced: 15

1.3.2 Weekly Cleaning Requirements shall consist of:

1.3.2.1 Polishing all brass surfaces including door and window handles, plaques.

1.3.2.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.2.3 Spot waxing and polishing floors as needed.

1.3.2.4 Shampooing (small area spot clean; as needed) carpets. Carpet cleaning and shampooing will be conducted by thoroughly vacuuming the carpet first. Following the vacuuming, soiled spots should be pre-cleaned and scrubbed with a brush or “aqua con gas”. A professional quality shampooing machine should be used to clean the carpets. The machine must be able to apply detergent, scrub the carpet nap mechanically, and draw up the soapy water that was applied. Clear water should be used for the final rinse. Fans should be placed to accelerate the carpet drying process.

1.3.2.5 Dusting window sills and blinds.

1.3.2.6 Cleaning shutters as required.

1.3.2.7 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.3.2.8 Dusting of wall paneling, workstation partitions, and wiping of exposed brick walls.

1.3.2.9 Replacement of bags in shredders baskets.

1.3.2.10 Removal of foreign materials, leaves, dead vegetation, paper and trash from exterior grounds including sidewalks, parking areas, etc.

1.3.3 Biweekly Cleaning Requirements shall consist of:

1.3.3.1 Spot cleaning baseboards and walls.

1.3.4 Monthly Cleaning Requirements shall consist of:

1.3.4.1 Cleaning major appliances inside and out including vacuuming dust from around motor areas.

1.3.4.2 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.4.3 Cleaning inside window glass and sash of smudges and accumulated dirt. The heavy, protective, exterior and interior metal and glass doors are specially constructed of materials that must only be cleaned with clear water. For that reason, the window glass must never have any chemical, soap or other agents used on them except fresh, clean water. The water may be warm. A soft clean rag or soft window cleaning brush may be used. A rubber squeegee may be used to remove excess water.

1.3.4.4 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate. Vacuming of over-stuffed furniture.

1.3.4.5 Cleaning of canopy from/to Embassy building and canopy located in front of Embassy building entrance.

1.3.4.6 Sweeping debris and removing any leaves, papers, cans, animal excrement, etc. in front courtyard and pathways. Put all collected debris in bags. Hose cleaning and wiping all excess water providing a dry surface that prevents slipping.

1.3.4.7 Cleaning of interior floors and platforms of machinery in machine room. Remove residues in gutters and drainages. Sweeping all floor areas including damp mopping of floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.4.8 Dusting and cleaning all piping, machinery and furniture including desks, chairs, tables, telephone tables, bookshelves, coat racks, files, pictures, lamps and other common things found in the machine room area.

1.3.5 Quarterly Cleaning Requirements shall consist of:

1.3.5.1 Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces. The heavy, protective, exterior and interior metal and glass doors are specially constructed of materials that must only be cleaned with clear water. For that reason, the window glass must never have any chemical, soap or other agents used on them except fresh, clean water. The water may be warm. A soft clean rag or soft window cleaning brush may be used. A rubber squeegee may be used to remove excess water.

1.3.5.2 Removing and washing window blinds.

1.3.5.3 Shampooing the entire surface of carpets in the high traffic areas. Carpet cleaning and shampooing will be conducted by thoroughly vacuuming the carpet first. Following the vacuuming, soiled spots should be pre-cleaned and scrubbed with a brush or “aqua con gas”. A professional quality shampooing machine should be used to clean the carpets. The machine must be able to apply detergent, scrub the carpet nap mechanically, and draw up the soapy water that was applied. Clear water should be used for the final rinse. Fans should be placed to accelerate the carpet drying process.

1.3.5.4 Cleaning and sanitizing the trash holding area.

1.3.5.5 Dusting and wiping light fixtures and chandeliers. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.6 Semi-Annual Cleaning Requirements shall consist of:

1.3.6.1 Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.6.2 Shampooing carpets in all areas. Carpet cleaning and shampooing will be conducted by thoroughly vacuuming the carpet first. Following the vacuuming, soiled spots should be pre-cleaned and scrubbed with a brush or “agua con gas”. A professional quality shampooing machine should be used to clean the carpets. The machine must be able to apply detergent, scrub the carpet nap mechanically, and draw up the soapy water that was applied. Clear water should be used for the final rinse. Fans should be placed to accelerate the carpet drying process.

1.3.6.3 Cleaning all chandeliers and light fixtures using appropriate methods to restore the original luster to the fixtures. This will include ensuring that all crystal reflectors are individually washed.

1.3.6.4 Cleaning of office panels and seats in auditorium.

1.3.6.5 Polishing of wood paneling and waxing and buffing of exposed brick walls.

1.3.7 Annual Cleaning Requirements shall consist of:

1.3.7.1 Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

1.3.7.2 Cleaning gutters and down spouts of all collected debris.

Standard Services at the Chief of Mission Residence (CMR) shall include the following work:

1.3.8 Daily Cleaning Requirements shall consist of:

1.3.8.1 Sweeping all floor areas including damp mopping of areas such as tile, marble floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. The frequency may be higher than once per day when it is rainy or humid. When completed, the floors and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.8.2 Dusting and cleaning all furniture including desks, chairs, credenzas, computer tables, telephone tables, bookshelves with or without glass doors, coat racks, umbrella stands, pictures, maps, telephones, computers and CRT screens, lamps and other common things found in an office environment. All furniture shall be free of dust, dirt, and sticky surfaces and areas.

1.3.8.3 Vacuuming with rotary head vacuum all clean rugs and carpets, runners, and carpet protectors so that they are free from dust, dirt, mud, etc. When completed, the area shall be free of all litter, lint, loose soil and debris. Any chairs, trash receptacles, and easily moveable items shall be moved to vacuum underneath, and then replaced in the original position.

1.3.8.4 Thorough cleaning of toilets, bathrooms, mirrors, and shower facilities, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap in all bathrooms as often as needed and wipe cleaning of receptacles once per day as minimum or as needed. The Contractor shall check bathrooms and shower facilities several times daily to ensure that the facilities are always clean and neat. Clothes, sponges and other items used to clean toilets and urinals shall not be used to clean sinks and counter tops. Shower curtains will be thoroughly cleaned and dried.

1.3.8.5 Emptying all wastepaper baskets, ashtrays and washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. Cleaning of water dispensers and its trays ensuring that are completely dry without accumulating water residues. Disinfect these trays with bleach.

1.3.8.6 Removing any grease marks or fingerprints from walls, doors, door frames, radiators, windows and window frames, glass desk protectors, reception booths and partitions.

1.3.8.7 Removing trash to designated area as directed by the COR, and keeping trash area in clean condition. This will include collecting mixed paper, cardboard, glass, plastic, aluminum cans and toner cartridges from receptacles and / or designated areas available throughout the building. This recyclable material will be placed in designated containers located at the parking area of the premises of the Office Building Chancery (OBC).

1.3.8.8 Sweeping debris and removing any leaves, papers, cans, animal excrement, etc. from walkways, and hose cleaning them.

1.3.8.9 Sweeping debris and removing any leaves, papers, cans, animal excrement, etc. from perimeter sidewalks and all curbs. Put all collected debris in bags. Hose cleaning and wiping all excess of water providing a dry surface that prevents slipping. Cleaning with hose (without any special pressure) of walls up to 60 cm height in order to eliminate stains and spills. No chemical products will be allowed to be used on the walls. Special cleaning of sidewalk in the ramp corresponding to the main gate at the corner of Libertador Ave. and Kennedy St.

1.3.8.10 Kitchen and surrounding areas cleaning before working hours. Sweeping all floor areas including damp mopping of areas such as tile, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Floors must be cleaned with machine to ensure the removal of grease residues.

Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water. Waxing of floors and buffing all surfaces.

Kitchen appliances must be cleaned (ovens, furnaces, sinks, countertops, shelves, cabinets, dumbwaiter and its components, etc.). All surfaces must be free of dust, all food and packages will be removed to ensure proper cleaning.

1.3.8.11 Thorough cleaning of wall tiles, using suitable non-abrasive cleaners and disinfectants. All surfaces shall be free of grime, soap scum, mold, and smudges. The Contractor shall refill paper towels, toilet paper, and soap as often as needed and wipe cleaning of receptacles

1.3.8.12 Emptying all wastepaper baskets, washing or wiping them clean with a damp cloth, replacing plastic wastepaper basket linings and returning items where they were located. Cleaning of water dispensers and its trays ensuring that are completely dry without accumulating water residues. Disinfect these trays with bleach.

1.3.8.13 Deep cleaning with non abrasive materials to maintain artifacts, countertops and shelves. Cleaning of all interiors of ovens. Special products shall be use used to clean ovens. For instance, detergent for the Rational ovens and the 3M product will be used to clean stainless steel. Sponges and pieces of cloth used in the kitchen must be kept in the area and used for that exclusive purpose. Kitchen utensils must never be used for any cleaning purposes. Floor drains shall not be removed without the consent of the FM staff. Instructions to manage products will be followed to ensure the safety of personnel. Working staff may require training or instructions from FM Historical Supervisor in the historical parts of the building and for the cleaning of special equipment in the kitchen. For this reason, it would be useful if the staff assigned to the CMR does not rotate in order to guarantee their effective performance once they have received guidance.

1.3.8.14 Cleaning and sanitizing the trash holding area

1.3.9 Weekly Cleaning Requirements shall consist of:

1.3.9.1 Polishing all brass surfaces including door and window handles, plaques.

1.3.9.2 Dusting tops of tall furniture, tops of picture frames and areas not covered in daily dusting.

1.3.9.3 Spot cleaning baseboards and walls.

1.3.9.4 Spot waxing and polishing floors as needed.

1.3.9.5 Dusting window sills and blinds.

1.3.9.6 Cleaning shutters as required.

1.3.9.7 Sweeping and washing terraces and balconies to remove all accumulated dirt and debris.

1.3.9.8 Dusting of wall paneling, workstation partitions, and wiping of exposed brick walls.

1.3.9.9 Replacement of bags in shredders baskets.

1.3.9.10 Removal of foreign materials, leaves, dead vegetation, paper and trash from exterior grounds including sidewalks, parking areas etc.

1.3.10 Every two Weeks Cleaning Requirements shall consist of:

1.3.10.1 Sweeping debris and removing any leaves, papers, cans, animal excrements etc. in perimeter sidewalks and all curves. Put in bags all collected debris. Hose cleaning and wiping all excess of water providing a dry surface that prevents slippery. Cleaning with machine and cleaning pads to remove dirt and stains, using water, soap and chlorine. This cleaning tool needs to be provided by the Contractor.

1.3.10.2 Cleaning of kitchen hood. Careful removal of all filters, wash with detergent, rinse and wipe. This job must be coordinated with the COR according to the house activities. Saturdays are the suggested days to carry out this job. Appropriate ladders must be used to reach filters. Stepping on piping and appliances is prohibited!

1.3.10.3 Cleaning gutters and downspouts of all collected debris.

1.3.11 Monthly Cleaning Requirements shall consist of:

1.3.11.1 Cleaning major appliances inside and out including vacuuming dust from around motor areas.

1.3.11.2 Wiping window blinds with a damp cloth to ensure that all smudges are removed.

1.3.11.3 Cleaning inside window glass and sash of smudges and accumulated dirt.

1.3.11.4 Moving all furniture and vacuuming or polishing the floor under the furniture as appropriate. Vacuuming of overstuffed furniture.

1.3.11.5 Sweeping debris and removing any leaves, papers, cans, animal excrements etc. in front courtyard and pathways. Put in bags all collected debris. Hose cleaning and wiping all excess of water providing a dry surface that prevents slippery.

1.3.11.6 Removal of cobwebs in perimeter iron/bronze fence, especially near light fixtures. A telescopic device would need to be used to reach the heights. Special care must be taken to avoid breakage of CCTV cameras and light fixtures. Without the use of ladders, all kind of dirt accumulated or stains due to bird droppings must be removed with the use of a damp cloth and wiped immediately, without using chemical products.

1.3.11.7 Removal of cobwebs in iron doors and gills in all ground floor façades. A telescopic device would need to be used to reach the heights. Special care must be taken to avoid damaging the Paris stone of the façade and to prevent water leakage in the interior of the rooms. Without the use of ladders, all kind of dirt accumulated or stains due to bird droppings must be removed with the use of a damp cloth and wiped immediately, without using chemical products.

1.3.11.8 Cleaning of interior floors and platforms of machinery in machine room. Remove residues in gutters and drainages. Sweeping all floor areas including damp mopping of floors, staircases and public areas. Floors shall be free of dust, mud, sand, footprints, liquid spills, and other debris. Chairs, trash receptacles, and easily moveable items shall be tilted or moved to clean underneath. When completed, the floor and halls shall have a uniform appearance with no streaks, smears, swirl marks, detergent residue, or any evidence of remaining dirt or standing water.

1.3.11.9 Dusting and cleaning all piping, machinery and furniture including desks, chairs, tables, telephone tables, bookshelves, coat racks, files, pictures, lamps and other common things found in the machine room area.

1.3.12 Every two Months Cleaning Requirements shall consist of:

1.3.12.1 Deep cleaning of walk-in refrigerator. Cleaning of walls, floors, ceiling, doors, door knobs and light fixtures with disinfectant. Removal of shelving and racks, cleaning of with disinfectant. This work must be coordinated with the COR in order to ensure the proper relocation of food stored in the chamber. Saturdays are the suggested days to carry out this job.

1.3.13 Quarterly Cleaning Requirements shall consist of:

1.3.13.1 Washing the outsides of the windows. When completed the windows shall be free of smudges, lint, or streaks from the surfaces.

1.3.13.2 Removing and washing window blinds.

1.3.13.3 Dusting and wiping light fixtures, sconces and CCTV cameras. When completed, the light fixtures shall be free from bugs, dirt, grime, dust, and marks.

1.3.14 Semi-Annual Cleaning Requirements shall consist of:

1.3.14.1 Stripping wax coats, spot checking sealer coats, and completely reapplying wax coats.

1.3.15 Annual Cleaning Requirements shall consist of:

1.3.16.1 Stripping wax coats and seal coats to the bare floor surface; cleaning the bare surface, and reapplying a seal coat.

2.0

MANAGEMENT AND SUPERVISION

2.1 The Contractor shall designate a representative who shall be responsible for on-site supervision of the Contractor's workforce at all times. This supervisor shall be the focal point for the Contractor and shall be the point of contact with U.S. Government personnel. The supervisor shall have sufficient English language skill to be able to communicate with members of the U.S. Government staff. The supervisor shall have supervision as his or her sole function.

2.2 The Contractor shall maintain schedules. The schedules shall take into consideration the hours that the staff can effectively perform their services without placing a burden on the security personnel of the Post. For those items other than routine daily services, the Contractor shall provide the COR with a detailed plan as to the personnel to be used and the time frame to perform the service, which must be agrred to in advance. Contractor must ensure the labor to perform the jobs scheduled and will have back up staff that can perform all duties. Appropriate information regarding employees such as insurance documents and police check data must be submitted in advance to allow for no delays in the access process. Contractor must contact COR to ensure that all documents are accurate and updated.

2.3 The Contractor shall be responsible for quality control. The Contractor shall perform inspection visits to the work site on a regular basis. The Contractor shall coordinate these visits with the COR. These visits shall be surprise inspections to those working on the contract.

2.4 The Contractor shall control overtime through efficient use of the work force. Individual work schedules shall not exceed the regular work week established by Argentine law in order to preclude overtime being part of the standard services provided under the contract. Overtime may be necessary under Temporary Additional Services.

(CONTINUED NEXT PAGE)

3.0

LOCATIONS FOR JANITORIAL SERVICES

3.1 Office Building Chancery (OBC)

Total square meters embassy office building (chancery): 22,772 sq. meters 3.2 Chief of Mission Residence (CMR)

NOTES:

1) All figures are in square meters

2) In areas where contractor is escorted the assigned team shall not exceed two (2) workers.

3) OBC office hours: 8:45 to 17:45

4) CMR office hours: 8:00 to 17:00

4.0 PERSONNEL

4.1 General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.2 Standard of Conduct.

4.2.2 Uniforms and Personal Equipment. The Contractor's employees shall wear clean, neat and complete uniforms when on duty. All employees shall wear uniforms approved by the Contracting Officer's Representative (COR).

4.2.3 Neglect of duties shall not be condoned. The Contractor shall enforce no sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.2.4 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities, which interfere with normal and efficient Government operations.

4.2.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.2.6.

Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· unauthorized use of Government property, theft, vandalism, or immoral conduct;

· unethical or improper use of official authority or credentials;

· security violations; or,

· organizing or participating in gambling in any form

4.2.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, etc., for the purposes of this contract. The Contractor shall not duplicate keys without the COR's approval. Where it is determined that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from this contract. If the Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system.

4.3.

Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

4.4.

Personnel Security

4.4.1 After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. At least sixty percent of the personnel assigned to perform under the contract shall have a minimum of one year service with the contractor. Biographic data shall be provided in form “FSN/Contractor Certification Application” (See Exhibit A). The Government will run background checks on these individuals. It is anticipated that security checks will take 15 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

C.U.I.L.

Parents’ Data

Work Background

Length of Service with the Contractor

4.2 The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

5.0.

MATERIALS AND EQUIPMENT

The Contractor shall provide all necessary janitorial supplies and equipment to perform the work identified in this contract except supplies listed in Attachment 1. The contractor shall maintain sufficient parts and spare equipment in due working condition to ensure uninterrupted performance of services as required by the contract.

6.0.

GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

6.1 The Contractor has the option to reject any or all Government furnished property or items (see Attachment 1 - GOVERNMENT FURNISHED PROPERTY). However, if rejected, the Contractor shall provide all necessary property, equipment or items, adequate in quantity and suitable for the intended purpose, to perform all work and provide all services at no additional cost to the Government. All Government furnished property or items are provided in an "as is" condition and shall be used only in connection with performance under this contract. The Contractor is responsible for the proper care, maintenance and use of Government property in its possession or control from time of receipt until properly relieved of responsibility in accordance with the terms of the contract. The Contractor shall pay all costs for repair or replacement of Government furnished property that is damaged or destroyed due to Contractor negligence.

6.2 The Contractor shall maintain written records of work performed, and report the need for major repair, replacement and other capital rehabilitation work for Government property in its control.

6.3 The Contractor shall physically inventory all Government property in its possession. Physical inventories consist of sighting, tagging or marking, describing, recording, reporting and reconciling the property with written records. The Contractor shall conduct these physical inventories periodically, as directed by the COR, and at termination or completion of the contract.

7.

INSURANCE

7.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary, such as, but not limited to, work risk insurance (ART), life insurance, third party liability insurance, etc. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

7.2 General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury) 1.

Bodily Injury stated in Argentine Pesos:

Per Occurrence $200,000.00 Cumulative $400,000.00 2.

Property Damage stated in Argentine Pesos:

Per Occurrence $100,000.00 Cumulative $200,000.00 7.3 The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

7.4 For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3.

7.5 The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to:

a) any property of the Contractor,

b) its officers,

c) agents,

d) servants,

e) employees, or

f) any other person arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government. The Contractor shall complete, sign and submit within10 days from the contract award the statement included in Exhibit B. Signature shall be certified by public notary.

7.6 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

7.7 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

7.8 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

8.0.

LAWS AND REGULATIONS

8.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

8.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract. The contractor shall submit evidence of this compliance as often required by contract or upon the Contracting Officer’s request if additional information is required.

9.0.

TRANSITION PLAN

Within [Note to Contracting Officer: Insert number] days after contract award, the Contracting Officer may request that the Contractor develop a plan for preparing the Contractor to assume all responsibilities for janitorial services. The plan shall establish the projected period for completion of all clearances of Contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

10.

DELIVERABLES

The following items shall be delivered under this contract:

NOTE: CO=Contracting Officer

COR=Contracting Officer Representative

The annex to the Indemnity Certificate (Exhibit B) provides a complete list of documentation to be submitted during the course of the contract performance.

11.

Quality Assurance and Surveillance Plan (QASP). This plan is designed to provide an effective surveillance method to promote effective Contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor Contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The Contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to conduct quality assurance to ensure that contract standards are achieved.

Services.

Performs all janitorial services set forth in the performance work statement (PWS)

11.1 SURVEILLANCE. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

11.2 STANDARD. The performance standard is that the Government receives no more than one (1) [Note to Contracting Officer: Insert other number if desired] customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

11.3

PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

Attachment 1 to Description/Specifications/Performance Work Statement

Government Furnished Property

The Government shall make the following property available to the contractor as "Government furnished property" under the contract:

1. Brooms, squeegees, sponges, dusters, dust mops, buckets, and dustpans.

2. Pails, waste receptacles, garbage bags for shredders and trash cans.

3. Soap, detergent, bleach, scouring powder, wax, glass cleaner, furniture polisher, disinfectant.

4. Cleaning, polishing and wiping cloths.

5. Toilet paper, liquid soap and towels.

6. Toilet cleaner

7. Water dispenser cups.

8. Carpet upright vacuum cleaner,

9. Carpet shampooing equipment,

10. Floor polisher

The Government will provide this property as required once a week upon the receipt of the contractor’s requisition.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (SEPT 2013), is incorporated by reference. (See SF-1449, block 27a).

The following FAR clause is provided in full text:

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Sept 2013)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer: check as appropriate]

_x_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

__ (6) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (11) [Reserved]

__ (12)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (13)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (14) 52.219-8, Utilization of Small Business Concerns (Jul 2013) (15 U.S.C. 637(d)(2) and (3)).

__ (15)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (19)(i) 52.219-23, Notice of Price Evaluation…