ALiSS_-_Site_Survey_Presentation.pdf

Afghanistan Life Support Services (ALiSS)

SAQMMA-14-R-0042

Industry Site Visit

April 26 -29, 2014

Department of State -Procurement Source Sensitive-

Department of State Office of Acquisition Management (AQM) Team

John Stever Director, IT Division Source Selection Official

Don Schlienz

Branch Chief and Contracting Officer, NEA/SCA Support

Source Selection Manager/CO

Christina Black

Contracting Officer, NEA/SCA Support

Solicitation Manager/ACO

Dan Medlin contractor

Program Analyst, NEA/SCA Support

Solicitation /ACO Support

ALiSS – Ground Rules

• If Answer does not come from the Contracting Officer, it is not Official

• All Questions during the Site Survey must be submitted in writing

– Not all Questions will have immediate Answers

– Answers are subject to change

– Questions and Answers will be posted on FBO

– We will answer Questions during the walking tour and try to capture the

Q&A for FBO

• No recording during presentation or walking tours – this includes photos

– Written notes are fine

• Unless posted on FBO, all information will be treated as Sensitive

• The RFP supersedes all information to include Site Survey

ALiSS – Things to Know

• ALiSS is not BLiSS or LOGCAP

– Will NOT include O&M

– Will include food procurement & delivery

– This is a DOS operated cafeteria and food operations

• Contractors will reside outside of DOS Embassy Compounds

– Some exceptions for critical positions.

ALiSS – Things to Know

• Move towards NORMALIZATION

– The goal is to be more in line with how other embassies operate around the globe.

– Afghanistan is a High Threat Post

• The importance of our mission in Afghanistan

– This contract is Critical to mission success.

– Changes will occur in breadth and depth.

Contractor Requirements

• The Prime Bidder will be required to have an Active Secret Facility Clearance at the time proposals are submitted.

– DOS will not sponsor a Facilities Clearance

– By virtue of this requirement only American Owned Companies are eligible for award of the contract.

• Does not preclude sub-contracting to foreign owned firms.

• Primes must have approved Cost Accounting Systems at the time of proposal submittal.

• Joint Ventures will be permitted.

Contract Type

• Single Indefinite Delivery/Indefinite Quantity (IDIQ) based upon “best value/trade-off” process.

– Contract will cover the entire country of Afghanistan for DOS; may expand to other agencies.

– Task Orders may be based on site or function.

Period of Performance Contract will be for a base period of one year with four one year options.

• Tentative Schedule:

– RFP Release Date: May 15

– Proposal Development: 45 Days (due July 1)

– Award Date: September 1

– Transition Period/Task Order Award: September 2 to

December 31 (~120 days)

– Full Performance: January 1, 2015

• The contract will also contain a provision for an additional period of up to six months, if necessary.

– FAR 52.217-8

Contract Administration It is the Department’s intention to utilize technical contract monitors in addition to the traditional CORs.

Contractor Life Support

The Contractor is responsible for providing life support services to its employees, to include off-compound housing.

• Critical Personnel who reside on a compound will have access to life support services

• Medical services will be provided to AN and TCN

Contractor personnel

– Limited Medical support to LN

Mission Afghanistan Locations

Approach for Support

• Kabul Centric

• Continue to leverage US Military and Coalition partner capabilities in the field to the extent possible, in both Kabul and the field

• Build in contingencies to accommodate the dynamic planning environment

• Include limited support to field locations, with option to modify offered services on an as needed basis.

Approach for Support (continued)

• Do not duplicate capacities already prevalent, or readily available in country

• Deliver a range of service to a combined customer base to include Chief of Mission Personnel, US Contractors, Third Country National Contractors and Local Nationals

• Drive flexibility, and scalable solutions into all planning efforts, and locations

– The Government crafted the RFP to allow for flexibility

Locations for ALiSS

• U.S. Embassy, East and West, compounds

• Camp Eggers, Diplomatic Security Guard Camp

• Camp Seitz, Diplomatic Security Guard Camp

• U.S. Consulate Herat (RSO support)

• Possible field locations

– U.S. Consulate Herat (Camp Kodiak)

– U.S. Consulate Mazar (Camp Little Bear)

Populations to Service

• Chief of Mission US Direct Hire

• Diplomatic Security (DS) Contractors

• Non DS Contractors

– US Citizen Contractors

– Third Country National Contractors

– Local National Contractors

Estimated Population

• Range estimates are not static, subject to change, for planning and solicitation purposes only.

COM US

Direct Hire

DS Contractor US Contractor TCN Contractor Local Contractor Total

Kabul Embassy Compound

832 26 800 43 450 2151

Camp Eggers 0 0 30 800 0 830

Camp Seitz 0 700 47 0 0 747

Camp Sullivan 0 0 0 0 0 0

Camp Alvarado 0 0 0 0 0 0

Herat Consulate Compound

20 0 25 0 45 90

Camp Kodiak 0 100 25 0 155 280

Mazar Consulate Compound

0 0 0 0 0 0

Camp Little Bear

0 150 25 0 0 175

Total 852 976 952 843 650 4273

USG Support to ALiSS Contractors

Support Provided Future ALiSS Contract

AMCITs TCNs LNs

USG Provided Postal Services

USG Provided Housing Limited

Number

Limited

Number

USG provided Food X X

Cafeteria Pay for Service X X X

Banking Services ATMs ATMs

Employee Association Services X X

Recreation Services Limited

Number

Limited

Number

Medical Services: Resuscitative Care X X

Limited

Medical Services: Primary/acute care X X

Limited

USG Provided Transportation

Task Orders

• Task Order #1

– Program Executive Office

• Task Order #2

– Food Services Operations (procurement, delivery, preparation, catering)

• Task Order #3

– Fire Protection Services (structural fire service, hazmat response, crash/fire/rescue)

• Task Order #4

– Medical Services (contractor primary care, mission trauma care, medical waste incineration, EMS)

• Task Order #5

– Support Personnel (RSO support in Kabul and Herat)

Options

• General Embassy Support Services (Staffing)

• Warehouse Operations

• Fuel Services

• Laundry Services

• Vehicle Maintenance Services

• Postal Services

• Transportation Services

• Waste Management

• Recreation Services

• Airfield Services

• IT Services/Satellite Television

Herat Task Orders

• Task Order

– Security Support Services at US Consulate (2 personnel)

• Options: (may include Camp Kodiak)

– Food Services Operations (procurement, delivery, preparation, catering)

– Medical Services (contractor primary care, mission trauma care, medical waste incineration, EMS)

– Fire Protection Services (structural fire service, hazmat response, crash/fire/rescue)

– Other Services as Required

Mazar-e Sharif Task Orders

• Optional Task Orders for Camp Little Bear:

– Food Services Operations (procurement, delivery, preparation, catering)

– Retail Fuel Services (diesel, gasoline)

– Medical Services (contractor primary care, mission trauma care, medical waste incineration, EMS)

– Other Services as Required

Task Order #1:

PROGRAM EXECUTIVE OFFICE

Task Order #2:

FOOD SERVICE

Food Service Approach

• Food service includes all aspects:

– Forecasting, ordering, dry & cold storage operations, preparation, accountability, handling/serving, catering, and janitorial

• Embassy dining facilities

– One on the East, and two on the West compound.

– Each will incorporate snack bar operations across extended hours of operation: 1400-1800 and 2100 to

– Each facility seats approximately 160

• breakfast, hours of operation: 0600-0900

• lunch, hours of operation: 1130-1400

• dinner, hours of operation: 1800-2100

• Eventual Point of Sale Solution

• Cafeteria style layout

• Individual accountability or direct payment for food consumption

– Subsidized meal approach – meal rate established for authorized individuals

• Dietary standards menu system with portion control system that accommodates ethnic/religious preferences

• Catering services & Sandwich/Snack Bar operations

– Snack Bar operations 12 hours per day at each cafeteria facility

• Compliance with national and international standards

– 2013 FDA Food Code

– ISO 22000

– Codex Alimentarius

• Sustainability/Green initiatives are important considerations

– Silverware/plates

– Recycling

– Energy saving initiatives

• All required equipment will be GFE

• Continual improvement evaluation system involving Embassy customer representatives

• Transition from DLA provided foods to commercial local and regional sourcing

– DLA contract requires 180 days “eat down” of pipeline

• Bidder solution should consider local vendors, local storage, food security, and logistics

– Truck deliveries are limited to 1900 to 0700

• Thirty day supply, 28 day menu cycle

Task Order #3:

FIRE PROTECTION SERVICE

Fire Service Approach

• Kabul fire services will be located at Qashimi lot adjacent to Camp Seitz, East and West Compounds

• Required services include structural firefighting, training, inspection, containment, hazmat response, personnel rescue, and EHP crash/fire/rescue

• All required equipment will be GFE

• Must comply with all certifications listed in

RFP.

Task Order #4:

MEDICAL

Medical Services Approach

• Primary care to contractor and third country national personnel (TCN) – Medical & Acute Care Clinics are currently planned for West Compound, Camp Seitz and Camp Eggers

• Ancillary Services (e.g. lab, x-ray, emergency dental) and Trauma Care to all COM/Contract personnel – facility currently planned for Camp Seitz (Kabul).

– The intent of trauma care is to resuscitate & stabilize for up to 96 hours in preparation for either a return to duty or medical evacuation out of country.

Medical Services Approach

• Hardened medical facilities and blood products will be provided by the US Government (USG)

• Internet connectivity (e.g. for telemedicine) will be the responsibility of the Contractor, coordinated with DOS IRM

• Medical facility equipment will be GFE (Contractor will be required to purchase, ship and receive items).

Required Medical Services

• Primary & Acute Care services for AN and TCN contractor patient population (includes annual physicals for DS Contract personnel as required)

– LNs may receive emergency treatment on a case by case basis

• Surgical Stabilization/Emergency Resuscitation and Ancillary Services for total population (COM & contractors)

• The ALiSS Contractor will provide Intra- and Inter-theater MEDEVAC coordination with other contractors and their insurance companies.

– Inter-theater coordination does not include provision of air transport or post-transport care.

• Laboratory (includes illicit drug/steroid testing for DS contract personnel)

– 350 tests/month

• X-ray/Ultrasound/CT

• Medical records keeping

• Emergency dental services

• Management of the blood products supply chain (USG will supply the blood products)

• Supply of medical/surgical consumables

• Housekeeping for health care facility spaces to meet the Centers for Disease Control and Prevention (CDC) guideline

• Maintenance and disposal of medical equipment & oxygen supply

• Morgue/Mortuary Affairs

• Ambulance Services/Emergency Medical Response

• Food, Water/Bottled Water and Facility Inspections/ Assessments, Investigations and Training

– To meet the intent of Codex Alimentarius, the Food and Drug Administration (FDA), U.S. Department of Agriculture (USDA) and ServSafe)

Health Care Provider (HCP) Requirements

• Licenses & certifications are in good standing, are without restrictions, and are kept current through the period of employment.

• Physicians and Primary Care Providers shall be licensed in the United States or Canada (Physicians/Providers licensed elsewhere will be considered on a case-by-case basis)

• All health care providers and medical support staff shall have recent clinical experience in patient care, including at least 6 months out of the past year.

Task Order #5:

SUPPLEMENTAL STAFFING

Support Personnel Services Approach

• Some specialty personnel will be required to provide continuity in critical positions affected by high turnover rates

– Examples include warehousing, security equipment maintenance, badging, biometrics equipment maintenance, telecommunications technical support, facilities support

• Position descriptions will be provided

RSO Support Service Personnel

• Security Equipment Technician

• Security Badge Technician – biometrics enrollment and screening

• Security Support Center (SSC) – badging, RSO forms processing, and administration

• Logisticians – DS equipment ordering/inventory management

Option:

FUEL SERVICE

Retail Fuel Service Approach

• Fuel services (DF-2 diesel, Mo-Gas) required at all sites

– Mission critical power source

• Requirements exceed

– Diesel (6M gallons/year)

– Mo-Gas (15K gallons/year)

• Quality standards

– Must conform to civilian standards

• ASTM D4814 - 11b (automotive)

• ASTM D975 - 12 (diesel)

Retail Fuel Service Approach

• Required services include

– Ordering, transportation, security, delivery and inspection to maintain 30 day supply at all sites, plus vendor 30 day supply on hand

– Responsibility for all licenses, GIRoA/DOS regulations compliance including border/customs requirements, responsible for all taxes

– Real time delivery order tracking/reporting

SECURITY SERVICES SUPPORT

Security Services

• Inter and Intra Country Material Transport

– Ammunition, vehicles and repair parts, security related equipment and building materials

• Firing Range Refurbishment

– Berm and backstop refurbishment and regular maintenance

VEHICLE MAINTENANCE SERVICE

Vehicle Maintenance Services

• Contractor responsible for full range of vehicle maintenance services

– Manage and operate vehicle maintenance facility to include staffing, ordering, scheduling, towing, and repair

• Maintenance

– Intermediate, preventive, and scheduled maintenance

– Small engine utility vehicles up to light and tactical armored vehicles

• 375+ vehicles KEC/55 Mazar/65 Herat

• Supply Operations/Asset Management

– Requisition, receive, store, account, issue, and manage repair parts, petroleum, oils and lubricants.

– Inventories planned to support quarterly procurements

– Manage expendable and non-expendable property

• Conduct annual expendable/non-expendable physical inventory

• Performance Metrics

– Fleet availability

• 90% readiness by classification

• Includes impact of scheduled maintenance

– Repair Quality

• Industry Standard <2% comeback repairs to total repairs by type

– Hours of Operations

• 0630 – 1730 Saturday through Thursday

• Emergency repairs on Friday

Questions/Requests for Clarifications

All questions and requests for RFP clarifications MUST be submitted in writing to blackce@state.gov and medlinrd@state.gov.

No calls will be accepted.

Responses to all questions and requests for clarifications will be published in www.fbo.gov.

Department of State -Procurement Source Sensitive-mailto:blackce@state.gov mailto:medlinrd@state.gov