2010F MSGQ Ouagadougou FEBIZOPPS.docx

SAQMMA-10-R0093

Department of State 2010 Design-Build Contract for Ouagadougou, Burkina Faso

Notice of Solicitation of Submissions for Contractor Pre-Qualification

NOTE new format for submissions.

This acquisition is Set Aside for U.S. Small Business

THE U.S. DEPARTMENT OF STATE (DOS), Bureau of Overseas Buildings Operations (OBO) is requesting submissions to pre-qualify firms for Design-Build (D/B) services for the design and construction of a Marine Security Guard Quarters (MSGQ) in Ouagadougou, Burkina Faso. The project is described below.

SAQMMA-10-R0093 (No Security Clearances Required)

· MSGQ Ouagadougou, Burkina Faso. The project will consist of the design and construction of a facility containing MSGQ facility providing housing for Marines Security Guard detachment, car parking and landscaping, and tie-in to site utilities.. The project requires design and construction of the listed facilities on the US Embassy compound in Ouagadougou, Burkina Faso. Approximate site area is 2500 square meters. Building size is 775 square meters; Estimated design-build cost: $8.5 - $13 million

2. Project Solicitation The project solicitation is set aside for small business and will consist of two phases.

Phase I – Pre-Qualification of Offerors This announcement of solicitation of pre-qualification submissions is Phase I. DOS will evaluate and rate the pre-qualification submissions based on the procedure and evaluation criteria set forth below. DOS may refuse to pre-qualify any Offeror receiving less than a satisfactory rating on any evaluation factor or sub-factor.

Phase II – Requests for Proposals from Pre-Qualified Offerors Those Offerors determined to be pre-qualified in accordance with this notice will be issued a formal Request for Proposal (RFP) for each project and invited to submit proposed pricing in Phase II. Each RFP will include a statement of work, standards, and criteria for each project that set out the project scope, design requirements, design process, design documentation, design expertise, construction process, post-construction activities, reference drawings and specifications, codes and standards, and security requirements.

The selected D/B contractor will be the “Designer of Record” and responsible for completing the construction drawings and specifications in accordance with the solicitation documentation provided. The contract will be “firm fixed-price.” Construction services will include providing construction labor and materials to execute the OBO-accepted design; on-site organization with management to ensure overall project coordination; and overall control throughout the life of the project. Required services include preparation of construction documents, quality control plans, safety plans, project schedules, cost estimates, and project close-out activities.

The types of design services to be provided will include architecture; structural, civil, energy conservation, mechanical, fire protection, electrical, seismic and geo-technical engineering; space planning and systems furniture design and integration; interior design; signage; security; communications; blast protection design; potable water treatment and waste water treatment; landscaping design; cost estimating; scheduling; value engineering; and administrative coordination of the various disciplines involved.

The SED design documents will require site adaptation by the D/B contractor based on the project specific design direction that will be provided in the RFP. The Government will provide a site utilization plan; building massing and exterior elevations; space and requirements standards, organizational relationships, and space requirements program; building utilities and infrastructure design; and supporting narratives.

Due to time constraints, DOS anticipates that the pre-qualified Offerors will be required to participate in visits to the project sites within 10 to 15 days after the issuance of the RFP. To offset some of the cost of the site visits and other related costs, pre-qualified Offerors that do not receive the D/B contract award will be paid $10,000.00 for responsive project proposals they submit in Phase II.

3. Prior Pre-Qualification of Certain Offerors NOT APPLICABLE

4. Mandatory Pre-Qualification Requirements

A. Omnibus Section 11 of the Foreign Service Buildings Act of 1926, as amended, (22 U.S.C. 302), known as the “Percy Amendment,” applies to the projects described in this announcement. The act provides a 10% price preference to U.S. firms on any Department of State contract when the project is estimated to exceed $5,000,000.” The Percy Amendment also requires exclusion of firms from countries that exclude U.S. firms from their diplomatic construction projects. The requirements of the Act will be applied to all Phase II proposals received. The Offeror must complete and submit as part of its pre-qualification package the “Percy Amendment Certification Form." (The form is attached to this FEDBIZOPPS announcement and may be obtained from the DOS Contract Specialist listed at the end of this notice.) The form must be completed and included as part of the pre-qualifications package. If a joint venture is formed, the company having 51 percent or greater interest in the JV must be the one completing the form.

B. Security Clearance Requirement. Not Applicable

5. DETAILED INSTRUCTIONS

A. Submission Requirements. The Offeror shall submit sufficient documentation to allow DOS to evaluate its capabilities with respect to the factors listed in C below. Submissions that are missing the required information may be eliminated from consideration at the government’s discretion. Only the information in the submission and any additional information obtained from any other sources concerning past performance shall be considered during the government’s evaluation of the submission. Submittals shall be in the English language.

B. Submission Format: Submissions shall be provided in original, three copies, and one electronic copy on compact disk (CD). The electronic copy shall include the entire submittal and be indexed identical to the hard copies. Submittals shall be organized by factor according to the list in C below. Maximum page limits for each factor are identified below. Two single-sided pages will count as one double-sided page; 11”x17” fold-outs count as two pages on each side; no more than 25% of the total number of pages may be foldouts. The maximum paper size permitted is 11.5” x 17”. Submit offers in size twelve (12) font, except the SF Form 330 (available through: http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?formType=SF ) which may be prepared in size ten (10) font. Project lists and other information required in the SF330 may be cross referenced in other areas of the submission and need not be duplicated. The pages comprising the pre-printed package required for the Certifications Relevant To Public Law 99-399, and the copy of the Joint Venture Agreement, when applicable, are not included in any page count.

C. Content of Submissions and Factors for Evaluation

FACTOR 1: ORGANIZATIONAL STRUCTURE

1.1 Identify all of the major components of The Project team.

1.2 Identify sub-contractors that will perform major or critical aspects of The Project requirements.

1.3 Provide an organizational chart showing the relationship between the contractor or JV, design team, subcontractors, QC personnel, Safety personnel, and OBO.

1.4 Describe how the proposed organization demonstrates a comprehensive and effective approach to managing the project.

1.5 No more than ten, one-sided, letter-size pages of written material may be submitted for this factor.

DOS will evaluate whether the proposed organization clearly demonstrates a comprehensive and effective approach to managing The Project.

FACTOR 2: MANAGEMENT PLAN

2.1 Provide a description of the management plan intended to be used for this project.

2.2 If a JV, address the relationship of each JV partner in the plan and identify each partner’s role on the team, including the percentage of work assigned to each partner.

2.3 Describe how the design team is integrated into the overall project team. Describe the design team’s role in the decision-making process.

2.4 Identify the methodology used for decision-making, personnel management, and quality control.

2.5 Describe the professional, trade, and other resources available to execute The Project

2.6 Describe the processes used to track design development, procurement, execution, and cost.

2.7 Describe the relationship of the on-site team to the home office team, including the authority ascribed to each component.

2.8 No more than fifteen, one-sided, letter-size pages of written material may be submitted for this factor.

DOS will evaluate whether the proposed management plan clearly demonstrates a comprehensive and effective approach to managing The Project, including coordination of decision-making; project personnel; professional, trade, and other resources capacity; project controls; schedules; and cost.

FACTOR 3: CONTRACTOR/JV TEAM FINANCIAL CAPABILITY

3.1 Provide the annual construction volume for the contractor and, where applicable, for each member of the JV team in dollars per year for 2007, 2008, and 2009. Do not include information on sub-contractors in this item.

3.2 Provide a list of banks or other lending institutions intended to be used for financing this project.

3.3 Provide either bank letters of credit/guarantees or documentation demonstrating the ability to obtain the required performance and payment bonds for projects valued at the dollar thresholds listed for this project.

3.4 No more than five, one-sided, letter-size pages of written material may be submitted for this factor.

DOS will evaluate whether the financial capacity is sufficient to execute The Project.

FACTOR 4: CONTRACTOR/JV TEAM TECHNICAL CAPABILITIES

4.1 Submit five project examples demonstrating technical capabilities necessary to perform The Project.

a. At least one project shall be D/B.

b. At least three projects shall be substantially complete.

c. At least one project shall be similar in scope to The Project.

d. At least one project shall be similar in complexity to The Project.

e. At least one project shall be similar in dollar value to The Project.

f. For each project, identify:

i. Project Title and Description, highlighting similarities to work required for this contract.

ii. Start and completion dates.

iii. Trades executed by the contractor/JV team member.

iv. The percentage of work executed by the contractor/JV team member (do not include work executed by subcontractors).

4.2 No more than two, one-sided, letter-size pages of written material and an additional two, one-sided, letter-size pages of photographs may be submitted for each project example.

DOS will evaluate whether the project examples demonstrate successful execution of projects similar in scope, complexity, and dollar value to The Project.

FACTOR 5: DESIGN TEAM QUALIFICATIONS

5.1 Use SF330 to provide documentation demonstrating its internal capability, existing relationships, and/or the capability to obtain and provide licensed professionals (architects, designers, engineers, project managers, etc.) having specialized experience and technical competence in the design of similar domestic or international projects involving multiple disciplines and subcontractors.

5.2 The SF330 shall include data on the principal design team and major subcontractors, including those for architecture, interiors, fire protection, landscape, civil, geotechnical, structural, blast, mechanical, electrical, security, and telecommunications. Experience shall include physical security systems for buildings, including blast and environmental security (chemical and biological agents).

5.3 Projects shall demonstrate functionality, security, sustainability, maintainability, aesthetics, and cost effectiveness. Design teams shall demonstrate their commitment to design excellence, providing project data, awards, and other supporting information on the experience of the key design personnel.

5.4 Reconcile data provided in the SF330 with the submittal text.

5.5 No more than fifty, one-sided, letter-size pages of written material may be submitted for this factor.

DOS will evaluate whether the principal design team demonstrates appropriate professional qualifications, specialized experience, and technical competence in the role proposed.

FACTOR 6: CONSTRUCTION MANAGEMENT PERSONNEL QUALIFICATIONS

6.1 At a minimum, provide resumes for the following personnel:

a. Project Manager.

b. Key Project Management team members (both home office, sub-contractor home office, and on-site).

c. Site Superintendent.

6.2 Resumes shall include, but not be limited to the following:

a. Name

b. Professional Licenses/Registrations N/A English Language Proficiency Years Experience (Total and With Current Employer) Education Role on this Project Relevant Project Experience, listed in chronological order with the most recent experience first. Include the following:

i. Employing construction firm

ii. Project Title and Description, highlighting similarities to work required for this contract

iii. Value of the project (US Dollars)

iv. Start and end (month/year) of this individual’s involvement with the project

v. Individual’s responsibilities on the project

6.3 No more than 30, one-sided, letter-size pages of written material may be submitted for this factor.

DOS will evaluate whether the resumes demonstrate appropriate professional qualifications, specialized experience, and technical competence in the role proposed.

FACTOR 7: PAST AND PRESENT PERFORMANCE

7.1 Provide five project examples similar in scope, complexity, and dollar value to the Project.

7.2 Project examples shall either be ongoing or have been completed within the last three years.

7.3 Project examples may have been executed by other divisions, corporate management, or critical subcontractors, if such resources will be brought to bear or significantly influence the performance of the proposed effort.

7.4 For each project example, include:

a. Company/division responsible for the project;

b. Project name;

c. Customer name and contact information;

d. Contract number;

e. Brief description of effort and relevance to The Project;

f. Value of contract in dollars;

g. Planned and actual start and end (month/year) dates, explaining any differences between the actual and planned (contract) completion dates;

h. Role in the project (prime or subcontractor);

i. Name, address, and telephone number of current or latest Program/Project Manager, Contracting Officer, and/or Contract Manager.

j. Include any additional relevant information demonstrating significant achievements.

k. Explain performance problems, including schedule deviations.

7.5 In addition to these five projects, during the past five years on any project, identify whether the contractor or any member of the JV team has:

a. Been terminated for default, if so, please explain;

b. Been issued a cure notice, if so, please explain;

c. Been issued a show cause notice, if so, please explain;

d. Been assessed liquidated damages, if so, please explain;

e. Ever had its performance and payment bond surety notified that the contractor was not fulfilling its contract obligations, if so, please explain; and

f. Ever had its performance during design or construction evaluated as unsatisfactory or unacceptable, if so, please explain.

7.6 No more than two, one-sided, letter-size pages of written material and an additional two, one-sided, letter-size pages of photographs may be submitted for each project example. No more than one, one-sided letter-size page of written material may be submitted for each explanation required by section 7.5.

7.7 Additionally, offerors are to have a previous customer (the contracting officer or program manager/project manager for the customer) for whom an effort was completed or is pending within the last 3 years complete the attached past performance questionnaire and return it to the offeror in a sealed envelope with the signature of the person who filled out the questionnaire over the seal of the envelope. The offeror shall submit the sealed past performance questionnaires in their proposal at time of proposal submission. The offeror is to have no less than three separate efforts evaluated via the past performance questionnaire.

DOS will evaluate whether the past and present performance demonstrates conformance to specifications and compliance with contract terms and conditions. This may include, but not be limited to, subcontracting plan goals for small disadvantaged businesses, adherence to contract schedules, effectiveness in forecasting, managing, and controlling contract costs; conformance to construction safety plans; adherence to security requirement; responsiveness and business-like concern for the customer; and effective management of subcontractors and key personnel, including the timely award of subcontracts and selection, retention, and replacement (when necessary) of key personnel.

As prescribed in FAR 15.305(a)(2)(iv), an offeror without a record of relevant past performance or for whom information on past performance is not available will receive a neutral rating. Offerors meeting the other requirements described in this notice are invited to submit a statement to the effect that they do not have relevant past performance for this Factor.

6. Closing Deadline for Submissions ALL SUBMISSIONS MUST BE RECEIVED BY 3:00 P.M. Eastern Time February 23, 2010.

TRANSMISSION OF PROPOSALS: Offerors shall hand deliver or submit proposals by courier (FedEx, UPS Express Mail, DHL, ETC.) to the following address:

(DO NOT USE THE U.S. POSTAL SERVICE (PO Box) ADDRESS) Include the project solicitation number(s) on the face of the package.

REQUESTS FOR CLARIFICATIONS must be submitted in writing to Howard Williams, Jr and David Vivian by email WilliamsH@state.gov and VivianDW@state.gov.