SAPR Cover Letter_Palo Alto FY26 (signed).pdf

DEPARTMENT OF THE AIR FORCE

763D ENTERPRISE SOURCING SQUADRON

SCOTT AIR FORCE BASE ILLINOIS

Mission-focused leaders in agile acquisition…creating innovative, risk-based business solutions.

20 October 2025

MEMORANDUM FOR ALL SAM.GOV CONTRACTORS

FROM: 763d Enterprise Sourcing Squadron (763 ESS) 510 POW/MIA Dr.

Scott AFB, IL 62225

SUBJECT: Simplified Acquisition Proposal Request (SAPR), FA445226Q0003, Brand Name Only (BNO) Palo Alto Software Licenses for FY26

1. This is a combined synopsis/solicitation for commercial products prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the solicitation; proposals are being requested, and a written solicitation will not be issued. This SAPR is for the subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. This requirement is for the purchase of BNO Palo Alto software licenses listed in Attachment 1 of the SAPR. The Government intends to issue a Firm Fixed Price purchase order in response to this solicitation.

2. In addition to the provisions and clauses listed in Attachment 2, the following Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) clauses will be included in this purchase order:

a. 252.239-7017, Notice of Supply Chain Risk

b. 252.239-7018, Supply Chain Risk

c. 5352.201-9101 Ombudsman (JUL 2023)

d. 5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS)

(JUN 2024)

3. In response to the SAPR, the contractor shall complete and return the following: Pricing Worksheet (Attachment 1) and the completed Provisions and Clauses (Attachment 2).

Specifically, the contractor shall complete the following within the Attachments and provide a copy of the End User License Agreement (EULA), or similar, outlining the below:

a. Attachment 1 – Pricing Worksheet & Contractor Information: For this attachment the contractor shall complete the yellow highlighted cells within the worksheet.

All pricing shall be rounded to the nearest dollar. The delivery terms shall be provided in a date format of DAY MONTH YEAR. The contractor shall include a proposal acceptable period until 15 November 2025. The proposal acceptance period shall be stated in date format of DAY MONTH YEAR. Additionally, the contractor shall provide the company name, address, and a specific point of contact (POC) to include name, email, and phone number. The contractor may provide a proposal in their own format providing the same information as requested in this Attachment.

b. Attachment 2 – Provisions and Clauses: The contractor shall complete the fill-in provisions and clauses as outlined in Attachment 2.

By submission of a proposal, the contractor accedes to all SAPR requirements including terms, conditions, and representations.

4. Basis of Award. Award will be made on the basis of price only in accordance with FAR

13.106-1(a)(2)(i). The following definitions for price completeness and reasonableness are outlined below:

a. Completeness: The proposal will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the offeror’s proposal in addressing and fulfilling the SAPR requirements.

b. Reasonableness: The proposal will be reviewed to determine the reasonableness of the price and the offeror’s understanding of and ability to fulfill the requirement. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine the prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain the Offeror's best and complete price. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the CO and the offerors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN).

Offeror responses to INs will be considered in making the award selection decision.

Interchanges may be conducted with one, some or all offerors. The Government is not required to conduct interchanges with any or all offerors responding to this SAPR. This acquisition follows the procedures outlined in FAR 13, as supplemented.

5. Questions and Answers / Assumptions and Exceptions: Contractors are cautioned that all communications are to be channeled through the Contract Specialist and Contracting Officer. Any questions whether technical or contractual in nature shall be submitted in writing. Questions and answers may be submitted to the Contract Officers, Duncan Bowman at duncan.bowman.1@us.af.mil and Jordan Butler at jordan.butler.5@us.af.mil prior to the closing date of the SAPR. No further questions will be addressed after the SAPR has closed. Contractors shall address any assumptions and proposed exceptions to the Contracting Officer in the Cover Letter of their proposal.

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6. This SAPR is not authorization to begin performance, and in no way obligates the

Government for any costs incurred by the offeror associated with developing a proposal.

The Government reserves the right not to award a purchase order in response to this SAPR. Prior to commencement of any activities associated with the performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

7. Proposals are due by 12:00 PM (Central Standard Time) on 24 October 2025. Submit proposals electronically via email to Duncan Bowman at duncan.bowman.1@us.af.mil and Jordan Butler at jordan.butler.5@us.af.mil. All electronic submissions shall reference the complete SAPR number in the subject line. LATE PROPOSALS WILL

NOT BE ACCEPTED.

Jordan J. Butler Contracting Officer

Attachments:

1. Pricing Worksheet & Contractor Information

2. Provisions & Clauses

3. Redacted BNO Justification