SAP other than full and open J&A.doc

FOR OFFICIAL USE ONLY

SIMPLIFIED ACQUISITION PROCEDURES (SAP)

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER

F1H0B79072A901

1A. PROJECT/TASK NUMBER

1B. ESTIMATED AMOUNT

$7,500.00

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

Billboard advertising in Sacramento, CA from March to April 2009 to promote public awareness of the 2009 Beale Open House.

3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED.

There are three companies that offer billboard advertising n the Sacramento area. The other two sources were contacted to obtain quotes, but they do not have any ad space available for March.

4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

See Block 3

5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED.

Steve Watson of the 9th Force Support Squadron contacted all available advertising agencies to determine if another source is available. All other sources have not ad space available in the required time frames.

6. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

See Block 3 and Block 7

7. PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION.

In order to foster competition for future acquisitions, all future advertising needs will be forecasted farther out from the required dates of advertising runs. Outdoor advertising agencies will be contacted at this time to locate multiple sources with space available.

8. PROVIDE A LIST OF ANY SOURCES THAT EXPRESSED AN INTEREST IN THIS REQUIREMENT.

No other sources demonstrated an interest in this requirement.

9. SIGNATURE AND TITLE OF CUSTOMER

Major Patrick Hudson

9A. TELEPHONE NUMBER

9B. DATE

10. Purchase is approved in accordance with FAR 6.302-1 and 10 U.S.C. 2304(c)(1), and determined to be fair and reasonable to the Government. Justification is accurate/complete to the best of my knowledge and belief.

SIGNATURE OF CONTRACTING OFFICER – LARRY FOX

10A. TELEPHONE NUMBER

530.634.3366

10B. DATE