SAP JOTFOC Oil onload and boom service AUG24.pdf

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CGC MUNRO: LUBE OIL SHELL ROTELLA T3 OR T4, SHELL TELLUS S2 MX 100 (NO SUBS) AND BOOM
Solicitation number
70Z08524P00064
Issued by

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This document is a Simplified Acquisition Procedures (SAP) Sole Source Justification for the procurement of specific brand-name lubricating oils for the USCGC MUNRO. The USCGC MUNRO requires 1,600 gallons of Shell Rotella T3 or T4 15W-40 lubricating oil and 1,200 gallons of Shell Tellus S2 MX 100 lubricating oil, with no substitutions allowed. The oils are needed for the main propulsion diesel engines, ship service diesel generators, main reduction gears, and controllable pitch propellers. The delivery is required by August 8, 2024, with preference for bulk delivery via truck after 8:00 am and before sundown. The vendor must provide hoses, permits for over-water transfer, and a boom around the vessel during onload. The contract will be awarded on the lowest price technically acceptable basis, and the Service Contract Act applies.

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SIMPLIFIED ACQUISITION PROCEDURES (SAP)

Sole Source Justification

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT.

STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. THE CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

PURCHASE REQUEST OR REQUISITION NUMBER

PROJECT/TASK NUMBER

ESTIMATED AMOUNT (Over Micro-Purchase Threshold, but up to the Simplified Acquisition Threshold)

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES

CAN BE USED.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO

COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED

SIGNATURE AND TITLE OF CUSTOMER

CODE

TELEPHONE NUMBER

DATE

SIGNATURE OF CONTRACTING OFFICER

CODE TELEPHONE NUMBER DATE

PURCHASE REQUEST OR REQUISITION NUMBER: 11706PR240000064
PROJECTTASK NUMBER: UCGICG2Y24/3A41811706
BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: 1,600 gallons of Shell Rotella T3 or T4 15W40 required for Main Propulsion Diesel Engines and Ship Service Diesel Generators.

1,200 gallons of Shell Tellus S2 MX 100 required for Main Reduction Gears and Controllable Pitch Propellers.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: Procurement of requested brand of lube oil is not restricted to any one vendor. The only requirement is that Shell Rotella T3 or T4 and Shell Tellus S2 MX 100 be provided due to requirements to maintain the same oil in the systems as per SFLC Technical Standard 262.
REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:
EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE:
PROVIDE A STATEMENT OF ACTIONS IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:
SIGNATURE AND TITLE OF CUSTOMER: MKCS Jebediah Fleener
CODE:
TELEPHONE NUMBER: (510) 437-5757
DATE: 26JUN2024
SIGNATURE OF CONTRACTING OFFICER:
CODE_2:
TELEPHONE NUMBER_2:
DATE_2:
Text1: 48000
2024-06-26T14:15:13-0700
FLEENER.JEBEDIAH.B.1269109064

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