SAP_JA_template.pdf

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE. Do not use marketing language in this document. Language such as “This company has made its mark,” “This company is recognized as industry’s best,” and “This company is the leader in…” is unacceptable.

PURCHASE REQUEST OR REQUISITION

NUMBER:

PROJECT/TASK

NUMBER:

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT):

$11,524.50

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b):

USCG – Commanding Officer, United States Coast Guard (USCG), BASE North Bend, intends to award a firm-fixed price purchase order on a sole source basis. The statutory authority permitting other than full and open competition is 41 U.S.C. 1901, as implemented in FAR 13.106-1 (b) (1).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE:

BASE DET North Bend intends to purchase the items below on a sole source basis from the Oregon Grading Service, LLC. CCB License #227758. CCB License #227758

QTY Ordered Option to Increase Description NSN Part Number

90 0 Tons of ¾” Minus N/A N/A

30 0 Tons of 1 1/2” Minus N/A N/A

30 0 Tons of 3” Minus N/A N/A

10 hrs 0 OGS Grader N/A N/A

4 hrs 0 OGS Grader/Packer N/A N/A

2 days 0 Truck/Transport N/A N/A

2 days 0 Mini Excavator N/A N/A

48 hrs 0 Labor/Operators & Drivers

N/A N/A

4 Tanks 0 On-Site Water N/A N/A

The road repairs will allow continued access to the Coos Bay Lighthouse and watch station.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED:

On May 25th , Station Coos Bay reached out to the County of Coos Bay Public Works requested a quote for road repairs to Coast Guard property on the Coos Head Lighthouse road. After several attempts spanning 2 months Station Coos Bay was unable to receive a quote from the county public works department. On July 20th , after contacting multiple grading companies with negative results, Station Coos Bay was able to obtain a quote from Oregon Grading LLC based out of Eugene, OR. and was the only service provider willing to complete all the work with minimal cost. With PR deadlines and sweeps already taken place Sector CR Logistics was able to obtain last minute funding to complete the project. Sole source justification is appropriate to utilize current FY funds and complete this much needed road repair before winter and end of FY26.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE):

Station Coos Bay solicited Coos County Public Works to provide a quote and complete the work as they did in 2023. Unit was unable to get public works to quote the job for over 2 months. Knife River provided a quote in 2023 for the same work and the costs were significantly higher totaling 57, 371.00.

30478PR260000020

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

There are no other vendors willing to quote us for the project at the time of this justification that offer reasonable pricing for materials, equipment and labor.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE:

With PR deadlines already past, accounts swept and no other vendors willing to complete the project and/or at a reasonable cost to the government a request for open market bids would prove futile.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED:

None are available.

SIGNATURE: CODE TELEPHONE

NUMBER

DATE

SIGNATURE: CODE TELEPHONE

NUMBER

DATE

CWO3 Kevin D. Smith Commanding Officer USCG Station Coos Bay

541-961-7517

03AUG2026