SAP Combined Synopsis Solicitation_ N4215825Q0014.docx

N4215825Q0014

This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the information in FAR Subpart 12.6, [using Simplified Acquisition Procedures for commercial items found at FAR 13.5], as supplemented with the additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This combined synopsis/solicitation SHALL be posted the GPE at SAM.gov | Contract Opportunities

This requirement was first advertised as Sources Sought Notice N42158-25-EPOXY on December 18, 2024.

The RFQ number is N4215825Q0014. This solicitation documents and incorporates provisions and clauses in effect through Federal Acquisition Circular FAC 2025-03 Effective January 17, 2025, and DFARS Change Notice 20250117. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/far/ and http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html. The NAICS code is 811310 and the Small Business Standard is $12,500,000. The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.501(a)(1)(ii). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within forty-five days (thirty days if award is issued under an existing basic ordering agreement) after date of publication of this synopsis will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

The Norfolk Naval Shipyard Contracting Department requests responses from qualified sources capable of providing:

Application of Epoxy

FFP

Services - Application of Epoxy (Plastocor P-400U and P-2000U) to #1 Auxiliary Gland Exhaust Condenser Tube Sheets and Tube Ends FOB: Destination

MILSTRIP: N4215825RC50285

PURCHASE REQUEST NUMBER: N4215825RC50285

PSC CD: J019

NET AMT

Period of Performance is February 12, 2025 to March 3, 2025; Performance Location is Norfolk Naval Shipyard – See Statement of Work Portsmouth, VA 23709-5000.

Responsibility and Inspection:

The following FAR provisions and clauses are applicable to this procurement:

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

Addendum to 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

1) Inquiries - Inquiries and all correspondence concerning this solicitation document should be submitted in writing to Aletha Nunley at aletha.d.nunley.civ@us.navy.mil and also to Rebekah Riggins at rebekah.r.riggins.civ@us.navy.mil by 12:00 pm EST on February 4, 2025. The Government is not required to provide responses to vendor’s inquiries or correspondence.

It is the quoter‘s sole responsibility to ensure that any quote, to include any other email correspondence, transmitted to the specified Government representative(s) is received prior to the due date specified herein. The quoter’s are highly encouraged to contact the RFQ’s specified Government representative(s) prior to the RFQs date for receipt of quotes to ensure the Government receipt of the transmitted quote and to ensure quote eligibility. Quotes received after the date and time specified in the RFQ may render it ineligible for consideration or evaluation.

2) Quote Preparation The following instructions apply for the submission of quotes:

a. Quotes shall be submitted to include Technical Specifications and Delivery and Price.

b. The technical quote shall not contain any reference to price. It is incumbent upon the vendor to provide a Technical Quote in sufficient detail to provide a clear and concise presentation that includes, but is not limited to, the technical requirements of the Request for Quote (RFQ).

c. The Government will evaluate quotes in accordance with the evaluation criteria set forth in FAR 52.212-2 of this RFQ.

3) Price Quote Instructions

The price quote shall be submitted separately from the Technical Specifications using the CLIN Structure of this solicitation.

4) Technical Specification Instructions

Vendor shall certify for equipment being quoted that their product meets each capability listed below and in the SOW by initialing below. In order to be considered for award, this must be completed and submitted with your quote.

Vendor hereby certifies that their service meets or exceeds all specifications in this solicitation and found within the SOW, in their entirety, with no exceptions. ________________________ (Initial)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

· Technical Specifications

· Delivery

Technical Specification and Delivery, when combined, are significantly more important than price.

Price: The Government will evaluate the quoted prices to determine if they are fair and reasonable. The price quote shall include a unit price for each item and a total firm-fixed-price for all line items. The evaluated price will be determined by adding the sum of the extended pricing for CLIN 0001.

Each Vendor’s price quote must be based on the Government’s specifications and other contractual requirements. If the prices to be used are based on a published price list or catalog, the Vendor shall so state and provide a copy of the document with its price quote. If the prices are to be based on established market prices, not otherwise published, or are prices applicable only to the proposed contract, the Vendor shall so state.

The Government intends to award without discussions; however, the Government may conduct discussions if determined necessary. Each quoter should recognize that its initial price and non-price quote may be used as the sole and final basis for award and should quote accordingly.

Evaluations will be based solely on the materials included in the quotes. Therefore, the Vendor’s initial quote should contain their best terms. After receipt of quotes, the Government will conduct an evaluation. However, during the evaluation process, the Government may, solely at its discretion, communicate with quoters regarding clarification of quote elements. At any time prior to selection, including upon receipt of quotes, the Government may exclude a quote from further consideration for any material failure to follow instructions or including the omission of required information.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following FAR provisions and clauses are applicable to this procurement:

52.212-4

52.212-5

52.222-42 Contract Terms and Conditions--Commercial Products and Commercial Services

Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

(i)52.219-28, Post-Award Small Business Program Rerepresentation (FEB 2024) (15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222-19, Child Labor--Cooperation with Authorities and Remedies (FEB 2024) (E.O. 13126).

52.222-21, Prohibition of Segregated Facilities (APR 2015).

(i) 52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer--System for Award Management (OCT 2018) (31 U.S.C. 3332).

52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67).

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627).

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

NOV 2023

52.223-3 52.226-8 Hazardous Material Identification And Material Safety Data

ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING (MAY 2024)

FEB 2021

52.229-11

52.232-1 Tax on Certain Foreign Procurements--Notice and Representation

PAYMENTS (APR 1984)

JUN 2020

52.247-34 52.252-1 52.252-2 52.252-5 F.O.B. Destination

SOLICITATION PROVISIONS INCOR

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

JAN 1991

252.204-7018

252.204-7019 252.204-7020 252.223-7001 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

NOTICE OF NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023)

NIST SP 800-171 DOD ASSESSMENT REQUIREMENTS (NOV 2023)

HAZARD WARNING LABELS (DEC 1991)

JAN 2023

252.232-7003 252.232-7006 Electronic Submission of Payment Requests and Receiving Reports

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

DEC 2018

252.247-7023 C-211-H018 C-223-W002 G-232-H002 Transportation of Supplies by Sea

APPROVAL BY THE GOVERNMENT (NAVSEA) (JAN 2019)

ON-SITE SAFETY REQUIREMENTS (NAVSEA) (OCT 2018)

PAYMENT INSTRUCTIONS (NAVSEA) (FEB 2024)

OCT 2024

G-232-H005 SUPPLEMENTAL INSTRUCTIONS REGARDING INVOICING (NAVSEA) (JAN 2019)

STATEMENT OF WORK

1.0 Scope:

1.1 Title: Application of Epoxy (Plastocor P-400U and P-2000U) to Auxiliary Gland Exhaust Condenser Tube Sheets and Tube Ends

2.0 Location of work:

2.1 Norfolk Naval Shipyard (NNSY)

2.1.1 Building 163, Portsmouth, VA (Inside Shop 41)

2.1.1.1 Building is within the Controlled Industrial Area (CIA)

3.0 Reference:

3.1 Plastocor, Inc. Recommended Inspection and Repair Procedures for the Plastocor Tubesheet Cladding, Down Tube Coating, and Waterbox Lining, Revision 2 DTD June 23, 2021

3.2 Plastocor, Inc. Specification for the Installation of the Plastocor Epoxy Cladding System for Tubesheets with Down-Tube Coating Using P-400U and P-2000U, S-DT-01 Revision 1 DTD October 26, 2020

3.3 Plastocor, Inc. Specification for the Installation of the Plastocor Epoxy Cladding System for Tubesheets (P-400U/P-2000U), Revision 9, DTD August 10, 2023

3.4 NSI 009-32 – Cleaning and Painting Requirements; accomplish

4.0 Requirements:

4.1 Service of Plastocor, Inc. to apply Plastocor epoxy to #1 Auxiliary Gland Exhaust Condenser (AGEC) Tubesheets and Tube Ends IAW manufacturer’s specifications (References 3.1 – 3.3).

5.0 Period of Performance:

5.1 February 12th, 2025 to March 1st, 2025

6.0 Contractor Requirements:

6.1 Plastocor Representative shall arrive at Norfolk Naval Shipyard to apply Plastocor. Plastocor rep shall provide all materials required to accomplish tubesheet and tube end coating. Government is to assist Plastocor Representative as needed (cleaning, abrasive blasting, epoxy application, etc.). Surface preparation and application of epoxy shall be IAW References 3.1 -3.4 and Section 7.0. Environmental guidance for surface preparation is provided in Section 7.2 and environmental guidance for epoxy application is provided in Section 7.1.

6.1.1 Installation of the epoxy cladding system for the inlet end of tubes shall be IAW References 3.2 and 3.4.

6.1.2 Installation of the epoxy cladding system for the tubesheets and the outlet end of tubes shall be IAW References 3.3 and 3.4.

6.1.3 No metallic tooling shall be utilized on or within the internals of the tubes.

(I) (G) “VERIFY CLEANLINESS”

6.2 Verify surfaces are cleaned and are suitable for cladding in epoxy.

6.3 Plastocor Representative shall apply P-2000U epoxy to the tubesheet faces and P-400U epoxy to tube inlets (up to 2.5 inches into the inlet tubes). See Section 7.1 for environmental requirements.

6.4 Plastocor shall properly handle and dispose of all hazardous waste material IAW federal, state and Norfolk Naval Shipyard regulations. See Section 7.0 for additional requirements.

6.5 Plastocor shall provide labor, supervision, and tools to perform tubesheet and tube end coating.

6.6 Upon completion of work, inspection shall be performed with the appropriate government / shipyard representative present IAW Reference 3.1.

7.0 Environmental Requirements

7.1 Painting / Epoxy Coating Requirements

7.1.1 At all times, to the extent practicable, operations shall be performed in a manner consistent with air pollution control practices for minimizing emissions.

7.1.2 If any VOHAP (Volatile Organic Hazardous Air Pollutants) containing materials are being used, containers shall be free of all defects and remain closed unless materials are being added to or removed from them and material is handled in a manner that minimizes spills.

7.1.3 Only VOC (Volatile Organic Compounds) compliant coatings permitted to be used.

7.1.4 NO THINNING OF COATINGS PERMITTED.

7.2 Abrasive Blasting Requirements

7.2.1 At all times, including periods of startup, shutdown and malfunction, owners shall, to the extent practicable, maintain and operate any affected facility including associated air pollution control equipment in a manner consistent with air pollution control practices for minimizing emissions.

7.2.2 If differential pressure gauges are present on dust collectors or other pollution abatement equipment, daily gauge readings shall be documented while the equipment is in use.

7.2.3 If visible emissions are present from the pollution abatement equipment (tarpaulin enclosures and/or dust collectors) operations shall be halted immediately, service to the equipment performed, prior to resuming abrasive blasting operations.

7.2.4 Tarpaulin enclosures should be free of rips, holes and tears, at all times.

7.2.5 All pollution prevention equipment shall be maintained regularly, per manufacturer’s recommendations.

7.2.6 Ensure that all blast media is properly contained, grit spillage contained and cleaned up immediately.

7.2.7 Spent blast media containers shall be in closed position when not immediately adding or removing the spent grit.

8.0 Government Responsibility

8.1 Government shall ensure that contractors are properly escorted to and from area where work is to be performed.

8.2 Government shall verify that a bobbin probe for Eddy Current Inspections can go through 100% of tubes with no major issues. Any issues found shall be properly adjudicated (by Plastocor for epoxy related issues and government for other issues).

8.3 Government is to provide necessary assistance to provide Plastocor coating (cleaning, abrasive blasting, epoxy application, etc.). System cleanliness is the responsibility of the government. Government will ensure that cleanliness of tubes and tube sheets are properly maintained before, during and after application of epoxy coating.

9.0 DBIDS

All contractors, with the exception of permanent party (or “seated” contractors with Common Access Cards (CACs), will be required to obtain a DBIDS card to gain access to NNSY.

Procedure for receiving a DBIDS card:

a. Contractor will complete the SECNAV 5512 form(s) and forward them to their NNSY Sponsor/Contracting Officer’s Representative (COR).

b. The sponsor will complete the CVS spreadsheet utilizing the information on the completed SECNAV5512 forms and forward all documents to Commander Navy region Mid-Atlantic (CNRMA) for vetting.

c. CNRMA will add the contractor to the “179-Day List” which is utilized by the Pass and ID office to create the DBIDS card.

d. Once on the 179-Day List, the contractor may go to Pass and ID to have their DBIDS card generated.

e. Green NAVSEA access badges can be generated at this point with contractors providing proof of U.S. Citizenship (Birth Certificate/ US Passport).

10.0 Points of Contact:

10.1 Technical POC: TBD

10.2 Invoice Certifying POC: TBD

10.3 Project POCs:

10.3.1 TBD

10.3.2 TBD

10.3.3 TBD

10.4 Occupational Safety, Health, and Environment (OSHE) POC: TBD

SAFETY

"Per FAR 22.102-1(a) entitled "Safety", Contractors are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard cognizance must follow Federal and State OSHA requirements OSHE OSHECM Chapter Hazardous Energy Control (HEC) requirements or safety requirements for site specific location of the contract.

Contractors and Non-NNSY Government Agencies (NNGAs) are hereby informed that their employees or representatives present on property under Norfolk Naval Shipyard (NNSY) cognizance must adhere to Federal OSHA requirements for hazardous energy control IAW 29 CFR 1915.89 and must follow Hazardous Energy Control (HEC) procedures as identified in NAVSEA’s Occupational Safety, Health, and Environment Corporate Manual (OSHECM) Chapter 250 (latest revision), when performing work under NNSY contract. All HEC work to be performed by Contractors and NNGAs requires that NNSY Technical Points of Contact (TPOCs) and/or Contracting Officer’s Representatives (CORs) be notified of the HEC scope of work prior to starting work. Any changes or deviations in the initial scope of HEC work requires the NNSY TPOCs and/or CORs be informed of the change/deviation. Appendix 250.B-1 through B-3 of OSHECM Chapter 250 for multiple employer work identifies when Contractors and NNGAs are required to assign their Lockout/Tags-Plus Coordinator (LOTC) to coordinate HEC work with the cognizant NNSY LOTC. HEC locks shall be provided by the contractor or NNGA for their employees use. The HEC locks shall have red bodies with name labels or name tags affixed, identifying who installed the HEC lock(s) and a point of contact telephone number. HEC lock name labels and tags must be made of materials that will hold up to the environment to which they are exposed. HEC tags used for Tags-Plus HEC work shall be provided by the cognizant NNSY LOTC to the contractor or NNGA for their use if machinery, equipment, or systems (MES) cannot be locked out. OSHECM Chapter 250 Tags-Plus procedures will be strictly followed.

1. Contractors and NNGAs may obtain electronic copies of OSHECM Chapter 250 (latest revision) and access the OSHA 1915.89 web site by using the following link to NNSY’s public access web site: http://www.navsea.navy.mil/shipyards/norfolk/default.aspx

1. Names and contact information for NNSY LOTCs and/or the Building Monitor will be provided by NNSY TPOC and/or CORs set forth elsewhere in this award document.

Portable Electronic Devices (PEDs) A PED is defined as any non-stationary electronic apparatus with singular or multiple capabilities of, but not limited to recording, storing, and/or transmitting data, voice, video, or photo images (e.g., cell phones, laptops, tablets and wearable devices such as fitness bands and smart watches).

a. NAVSEA 04 Ser 04/281 IMPLEMENTATION PLAN FOR ALLOWING CAMERA-PORTABLE ELECTRONIC DEVICES WITHIN THE CONTROLLED INDSUTRIAL AREA

b. NAVSEAINST 2200.1A PORTABLE ELECTRONIC DEVICES POLICY

c. SECPROMAN Vol 1 5510.36 Rev E

In accordance with ref (a), personally owned camera enabled PEDs will be authorized inside of the Controlled Industrial Area (CIA) and all

Security Islands. Camera enabled PEDs will remain unauthorized within Controlled Nuclear Information Areas (CNIAs), Nuclear Work Areas (NWAs) and Open Storage Areas.

All PEDs, camera enabled or not, are still prohibited within NWAs and Open Storage Areas.

The allowance of camera enabled PEDs inside of the CIA and Security Islands does not negate existing photography policies. Unofficial photography, filming of video, or live streaming from the camera-enabled PED remains prohibited within the CIA or any NAVSEA controlled space outside of the CIA. Further, audio recordings (both digitally or magnetically) in NAVSEA spaces is prohibited without the approval of the Code 1120 Security Director.

This announcement will close at 12:00 PM on 4 February2025. Contact _Aletha Nunley_ who can be reached at email aletha.d.nunley.civ@us.navy.mil and Rebekah Riggins rebekah.r.riggins.civ@us.navy.mil. [A determination by the Government to not compete this proposed effort on a full and open competitive basis, based upon responses to this notice is solely within the discretion of the Government.] [Oral communications are not acceptable in response to this notice.] All responsible sources may submit a quote which shall be considered by the agency.

The proposed contract action is for commercial supplies or services for which the Government intends to solicit and negotiate with only one source under the authority of FAR 13.501(a)(1)(ii). Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all bids, proposals, or quotations received by the closing response date will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement.

System for Award Management (SAM). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.

All quotes shall include price(s), FOB point, a point of contact, name and phone number, GSA contract number if applicable, business size, and payment terms. Quotes over 10 pages in total will not be accepted by facsimile. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.