San_Mateo_County_Parks_Dept._-_Firewood_Bundles.pdf

County of San Mateo

Request for Proposals (RFP - Informal) for San Mateo

County Parks Dept. - Firewood Bundles

Parks Department

RFP - Informal No. 2026-RFP - Informal-00002

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

San Mateo County Parks Department is soliciting proposals for the bulk purchase of bundled firewood to be sold by the County at Memorial Park. Vendors should provide pricing and delivery details in response to this request. Memorial Park is a county-managed facility offering camping and recreational amenities to the public.

1.2. Contact Information

Travis Dunn Contract Administrator II Email: tdunn1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department

Department Head:

Nicholas Calderon Director

1.3. Timeline

RFP Released July 10, 2025

Proposal Due Date and Time July 14, 2025, 5:00pm

2. Scope of Work

2.1. Scope of Work for Firewood Bundles

Scope of Work for Firewood Bundles

1. Summary

The County of San Mateo Parks Department aims to procure a reliable vendor for the supply of firewood bundles suitable for use in Memorial Park. The firewood must meet quality standards to ensure safety, environmental compliance, and user satisfaction. This solicitation is for the purchase of firewood bundles to be distributed for public use, particularly for camping and picnic activities.

2. Detailed Specifications mailto:tdunn1@smcgov.org tel:(650)599-1229

Page 3 of 10 Release date of July 10, 2025

The successful bidder shall provide firewood bundles that adhere to the following specifications:

A. Wood Type: Firewood shall be composed of hardwood species such as oak, maple, or hickory, and may include some eucalyptus.

B. Dimensions: Each bundle shall contain logs measuring no less than 16 inches in length and no more than 6 inches in diameter.

C. Weight: Each bundle shall weigh between 20-25 pounds.

D. Moisture Content: Firewood shall have a moisture content not exceeding 20% at the time of delivery as per the ASTM D4442 standard for moisture measurement.

E. Quality Checks: Firewood must be free from mold, insect infestation, and rot. Each batch delivered will be subject to inspection by County staff.

F. Pest Certification: Firewood must comply with California's pest control regulations, as outlined in the California Code of Regulations Title 14, Section 3500.

3. Delivery Requirements

Delivery of firewood bundles will need to align with the following requirements:

A. Delivery Schedule: The vendor should provide regular deliveries based on the County’s anticipated needs, which will be communicated by the County in a timely manner.

B. Delivery Locations: Firewood bundles shall be delivered to Memorial County Park, located at

9500 Pescadero Creek Road, Loma Mar, California 94021.

C. Delivery Window: Deliveries shall occur between 8 AM and 4 PM on weekdays unless otherwise agreed upon by the County and the vendor.

D. Truck Specifications: Delivery trucks must be equipped with tarps or other appropriate covers to protect firewood bundles from exposure, moisture absorption, and pest infestation during transport.

E. Receiving and Inspection: Deliveries may be subject to inspection upon arrival to ensure compliance with specifications. Any discrepancies will be documented and must be rectified by the vendor.

F. Return Policy: A clear return policy should be established, allowing for the return of non-compliant bundles at the vendor's expense.

5. Compliance with Regulations

The vendor must comply with all local, state, and federal regulations related to the sale and distribution of firewood, including:

A. California Department of Forestry and Fire Protection Regulations: Vendor must comply with all regulations regarding forest products and fire safety.

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B. Environmental Protection Agency (EPA) Standards: All wood product deliveries must adhere to EPA regulations to ensure environmental protection, particularly in relation to air quality and pest control.

C. Weight and Measurement Standards: The vendor must comply with applicable state standards for weight and measures to prevent fraud.

6. Proposal Submission Requirements

Interested vendors must provide a detailed proposal including the following:

A. Company Profile: A brief overview of the company, regarding capabilities related to firewood supply.

B. Pricing Structure: Detailed pricing for firewood bundles, including any applicable taxes, delivery fees, and discounts for bulk orders.

C. Compliance Documentation: Evidence of compliance with all relevant regulations, including pest certification, insurance, and other necessary documentation.

7. Evaluation Criteria

Proposals will be evaluated based on the following criteria:

A. Compliance with Specifications: Adherence to the detailed specifications outlined in this scope of work.

B. Cost: Overall cost-effectiveness and pricing structure.

C. Delivery Timeliness: Ability to make prompt delivery.

8. Conclusion

The County of San Mateo Parks Department is committed to providing a safe and enjoyable experience for park visitors. By procuring high-quality firewood bundles that meet these specifications, we aim to enhance the recreational opportunities in our parks while adhering to safety and environmental standards.

Vendors interested in this solicitation must comply with all aforementioned elements outlined in this scope of work. We look forward to your proposals.

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 5:00 pm, on Monday, July 14, 2025 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

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NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/182923/document?section=undefined

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Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Vendor is not excluded, suspended, or debarred from the System for Award Management

(SAM)*

☐ Please confirm

*Response required

4.2. What is the registered Business Name and Unique Entity ID (UEI) No.?*

Unique Entity ID (UEI) numbers can be found on sam.gov

*Response required

4.3. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://government-project.s3.us-west-2.amazonaws.com/181058/6417ee00-d47d-4708-90f9-2a47dd51b2e5_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MSSGCLQF%2F20250710%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250710T151440Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCed%2Bj0hyAC2iCmMw9o49TbR51ZBfE5Sj2sDiqh%2FRaiEAIgaZgw%2BSDQbHePUJkkMXSaoDA5hN4AABhT%2Bi5qNbIB03QqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDAOYYlDUQPibp9%2Fo7CrgBBFmSOcj9oYzvL0pVfDAgrCerLPysSyqEgg7bs8tw4k4hhn933Vv47WyPE9uYHoejtHxQehPQJU8o6I0SXv%2BR84py5%2BSMLO7MkqIKBPctO%2F%2FY94TfVLAUDRIBKUEmGbhlsQRgp9s2HPyy3Bl14%2FY98QMTezPATZbveBR7bNKJFNYavmKPEZdvU4F1VdADZkXagmd%2Bf3T4MQBFXzvN3VvrEhJtmVvFlxw3qHrHGkOTFxjDGE9urbmXaP61OlJk6FlVrTbcBA9ViGh2tq0ZXDVAWujLj8em2ysbPnOp7CR8AzKfTQc5zuBxsHe%2BJ0F0PvnYYBahZe662gFof6oS5ndWkvG4%2FKykya6xBCZPxN0AZju%2Fnt8wVWxFJBlILRlSxxE0Wqpjf2XkgmnnkNKtyXdHpZz6NWYVVg%2Bezkgvx%2F5HGoEvaR4Bf4JUp0mMkeq6ybPdt2DCiTMEmCCBY7xuFy4Ve%2BLT0r93LHWQ2znTHhwCFQ%2FD3L%2B%2FTeyYjN%2BA4RgRRtSHlsqpdMqBgyesL73KGKKcDH%2BV2h5bLoenJLTmikU8abPFAoaMzCsMpZk7g%2F%2BsjIzuTCAW9NIKdRfGxiaW3A%2FFB2cPM6YefIHDxfjNmMmX5RZBcHnLwsJ1K467Aje2ZSRUQu%2FoNfvknbeTUE%2BFdjgyuYwirvlGPeWwgWiUI1HXlkKRRdM%2Fy%2FWxuluYRBx4EfwyV4OsYbHNihP3IMuKwQRTeJO%2Bfi2i%2B8wbSRgEqD%2BNiN76wJc35oQeJ9jsY5%2BLCUtQA5R909siWm5qULA2YbzndrzMK1l%2Bt9TucHEMLOkraRpMM2uv8MGOpsBCLmKpKBnjBxs8ZFySMvJL54Rq8CkBMnOejE%2BdJnf0FmZw%2FPLulC6wHA9r%2Bs9aaEnPWYsVKZmO0wU0SmteKewB%2B4ZScfSO%2FGupEoWab%2Bx5O99NhqymVFrzjAk4tPFzhGAOP8yWcCARRU7kE1Xe4BnsbYQ9W6LgkGVJB%2FTfGQOm4x%2BViovcLcf8BxBLSW5K0z1HhEwiKmrD260ECg%3D&X-Amz-Signature=209c1fc5150ce318325233d50384da14bb79100c70315793f501a242197c346f&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject

Page 7 of 10 Release date of July 10, 2025

4.4. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes

☐ No

*Response required

When equals "Yes"

4.4.1. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.5. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.6. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

https://government-project.s3.us-west-2.amazonaws.com/181058/23f425e3-2794-4144-828d-5b909b017089_SMC_LocalBusiness_self-attestation_form_120424.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4MSSGCLQF%2F20250710%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250710T151440Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjELf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQCed%2Bj0hyAC2iCmMw9o49TbR51ZBfE5Sj2sDiqh%2FRaiEAIgaZgw%2BSDQbHePUJkkMXSaoDA5hN4AABhT%2Bi5qNbIB03QqjAUIwP%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDAOYYlDUQPibp9%2Fo7CrgBBFmSOcj9oYzvL0pVfDAgrCerLPysSyqEgg7bs8tw4k4hhn933Vv47WyPE9uYHoejtHxQehPQJU8o6I0SXv%2BR84py5%2BSMLO7MkqIKBPctO%2F%2FY94TfVLAUDRIBKUEmGbhlsQRgp9s2HPyy3Bl14%2FY98QMTezPATZbveBR7bNKJFNYavmKPEZdvU4F1VdADZkXagmd%2Bf3T4MQBFXzvN3VvrEhJtmVvFlxw3qHrHGkOTFxjDGE9urbmXaP61OlJk6FlVrTbcBA9ViGh2tq0ZXDVAWujLj8em2ysbPnOp7CR8AzKfTQc5zuBxsHe%2BJ0F0PvnYYBahZe662gFof6oS5ndWkvG4%2FKykya6xBCZPxN0AZju%2Fnt8wVWxFJBlILRlSxxE0Wqpjf2XkgmnnkNKtyXdHpZz6NWYVVg%2Bezkgvx%2F5HGoEvaR4Bf4JUp0mMkeq6ybPdt2DCiTMEmCCBY7xuFy4Ve%2BLT0r93LHWQ2znTHhwCFQ%2FD3L%2B%2FTeyYjN%2BA4RgRRtSHlsqpdMqBgyesL73KGKKcDH%2BV2h5bLoenJLTmikU8abPFAoaMzCsMpZk7g%2F%2BsjIzuTCAW9NIKdRfGxiaW3A%2FFB2cPM6YefIHDxfjNmMmX5RZBcHnLwsJ1K467Aje2ZSRUQu%2FoNfvknbeTUE%2BFdjgyuYwirvlGPeWwgWiUI1HXlkKRRdM%2Fy%2FWxuluYRBx4EfwyV4OsYbHNihP3IMuKwQRTeJO%2Bfi2i%2B8wbSRgEqD%2BNiN76wJc35oQeJ9jsY5%2BLCUtQA5R909siWm5qULA2YbzndrzMK1l%2Bt9TucHEMLOkraRpMM2uv8MGOpsBCLmKpKBnjBxs8ZFySMvJL54Rq8CkBMnOejE%2BdJnf0FmZw%2FPLulC6wHA9r%2Bs9aaEnPWYsVKZmO0wU0SmteKewB%2B4ZScfSO%2FGupEoWab%2Bx5O99NhqymVFrzjAk4tPFzhGAOP8yWcCARRU7kE1Xe4BnsbYQ9W6LgkGVJB%2FTfGQOm4x%2BViovcLcf8BxBLSW5K0z1HhEwiKmrD260ECg%3D&X-Amz-Signature=1c6e5f3ac27e9c7beb87e223f37f1863df29877ab95c54d28403e7a040f61618&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22SMC_LocalBusiness_self-attestation_form_120424.pdf%22&x-id=GetObject

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If this designation is not applicable, please leave blank.

4.7. Fee Proposal*

The County reserves the right to accept other than the lowest priced offer and to reject any proposals that are not responsive to this request.

*Response required

4.8. Company Profile*

Please include a brief overview your company's background, experience, and capabilities relating to the supply and delivery of firewood.

*Response required

5. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price Reward Low Cost 16 (80% of Total)

2. Preferential Points

Where price is not the sole evaluation factor for a solicitation (e.g., in the case of a "best-value" solicitation), five percent (5%) of the total evaluation points awardable will be added to the proposal score for each Local Business or

Local Non-Profit score for evaluation purposes.

In the event of a tie between a Local Business or Local Non-Profit and another bidder, the

Local Business or Non-Profit shall be awarded the Contract, assuming agreement on other contract terms.

An additional three percent (3%) preference shall be given to a Local Business or Local

Non-profit (for a total of eight percent (8%) of total points awardable) if the proposer is a

Small Business or Small Non-Profit, or an additional 5 percent preference (for a total of ten percent (10%) of total points awardable) if the proposer is a Micro Business or Micro Non-

Profit.

Pass / Fail 1 (5% of Total)

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3. Delivery Capabilities

Vendor should demonstrate the ability to make deliveries in a timely manner compliant with the requirements set forth in the Scope of

Work.

Points Based 3 (15% of Total)

6. Instructions to Proposers

6.1. Instructions

There will be no pre-proposal conference or site visit for this project.

6.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

6.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County

Page 10 of 10 Release date of July 10, 2025 employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

6.4. Term

Parks Department is issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00002 for San Mateo

County Parks Dept. - Firewood Bundles.

The agreement shall have a term of one (1) year. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract Exceptions

Request by the Deadline for Questions, Comments and Contract Exceptions listed in the Solicitation

Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.