Sample_-_TCRFH_Quality_Parenting_and_Caregiving_Svs_for_Respite.pdf

Tuolumne County Resource Family Home Quality Parenting and Caregiving Respite Services

AGREEMENT FOR PROFESSIONAL SERVICES

TCRFH Quality Parenting and Caregiving Respite Services

THIS AGREEMENT (“Agreement”) is made and entered into this _____ day of _______, 20__, by and between the County of Tuolumne, a political subdivision of the State of California, (“County”), and ______________, a [INSERT TYPE OF COMPANY], (“Contractor”), pursuant to the following terms and conditions.

W I T N E S S E T H:

1. TERM

The term of this Agreement shall commence on [INSERT DATE] and terminate on [INSERT DATE] unless extended as provided by this Agreement.

This Agreement may be extended for four (4) annual extensions by written amendment signed by both parties.

2. SERVICES

Contractor shall perform TCRFH Quality Parenting and Caregiving Respite Services as described in Exhibit A, “Scope of Work,” which is attached hereto and incorporated herein by reference. Contractor shall be approved as respite care providers consistent with Resource Family Approval written directives and laws and provide all staffing and materials necessary to perform the Scope of Work.

3. COMPENSATION

Contractor shall be compensated for services performed in an amount not to exceed [Ten Thousand Dollars $10,000]. The Contractor’s rates are listed in Exhibit B, “Cost Proposal.”

The County shall pay Contractor as described in the Cost Proposal.

4. INSURANCE

The County shall provide a vehicle to be used only for the purpose of performing TCRFH Quality Parenting and Caregiving Respite Services and is responsible for any losses arising from this activity. The County will provide insurance coverage accordingly. The contractor will be added as additional insured for the purposes of this contract only.

For any non TCRFH-related business, Contractor must use their own vehicle and must have insurance on his/her own vehicle.

5. HOLD HARMLESS/INDEMNIFICATION

Contractor shall indemnify, defend, save, protect and hold harmless County, its elected and appointed officials, officers, employees, agents and volunteers (collectively, “County”) from any and all demands, losses, claims, costs, suits, liabilities and expenses for any damage, injury or death (collectively, “Liability”) arising directly or indirectly from or connected with

Tuolumne County Resource Family Home Quality Parenting and Caregiving Services the services provided hereunder which is caused, or claimed or alleged to be caused, in whole or in part, by the negligence or willful misconduct of Contractor, its officers, employees, agents, contractors, consultants, or any person under its direction or control and shall make good to and reimburse County for any expenditures, including reasonable attorney’s fees, the County may make by reason of such matters and, if requested by County, shall defend any such suits at the sole cost and expense of Contractor. Contractor’s obligations under this section shall exist regardless of concurrent negligence or willful misconduct on the part of the County or any other person; provided, however, that Contractor shall not be required to indemnify County for the proportion of Liability a court determines is attributable to the negligence or willful misconduct of the County.

If such indemnification becomes necessary, the County Counsel for the County shall have the absolute right and discretion to approve or disapprove of any and all counsel employed to defend the County. This indemnification clause shall survive the termination or expiration of this Agreement.

6. INDEPENDENT CONTRACTOR

It is understood that Contractor, in the performance of the services agreed to be performed, shall act as and be an independent contractor and shall not act as an agent or employee of the County. Contractor shall obtain no rights to retirement benefits or other benefits which accrue to County’s employees, and Contractor hereby expressly waives any claim it may have to any such rights. All employees, agents, contractors, subcontractors hired or retained by the Contractor are performing in that capacity for and on behalf of the Contractor and not the County. The County shall not be obligated in any way to pay any wage claims or other claims made against the Contractor by any such employee, agent, contractor or subcontractor, or any other person resulting from the performance of this Agreement.

7. ASSIGNMENT

This Agreement is for the professional services of the Contractor and it shall not assign, subcontract or sublet any part of this Agreement without the express prior written consent of County. Any assignment without the express prior written consent of the County is VOID.

8. NOTICE

Any and all notices, reports or other communications to be given to County or Contractor shall be given to the persons representing the respective parties at the following addresses:

CONTRACTOR: COUNTY:

Health and Human Services Agency County of Tuolumne 2 South Green Street Sonora, CA 95370 Fax: (209) 533-7410

9. COMPLIANCE

Contractor shall comply with all federal, state and local laws, codes, ordinance and regulations applicable to Contractor’s performance under this Agreement, including, but not limited to, laws related to prevailing wages. Specifically, Contractor shall not engage in unlawful employment discrimination, including, but not limited to, discrimination based upon a person’s race, religion, color, national origin, ancestry, physical handicap, medical condition, marital status, gender, citizenship or sexual orientation, as prohibited by state or federal law.

All services performed by Contractor under this Agreement shall be in strict conformance with all applicable federal, state and/or local laws and regulations relating to confidentiality, including, but not limited to, California Civil Code section 56 et seq., Welfare and Institutions Code sections 827, 5328, 10850 and 14100.2, Health and Safety Code sections 11977 and 11812, 22 California Code of Regulations section 51009, and 42 Code of Federal Regulations section 2.1 et seq.

10. NON-DISCRIMINATION

Contractor agrees that it will comply with Title VI and VII of the Civil Rights Act of 1964 as amended; Section 504 of the Rehabilitation Act of 1973 as amended; the Age Discrimination Act of 1975 as amended; the Food Stamp Act of 1977, as amended and in particular section 272.6; Title II of the Americans with Disabilities Act of 1990; California Civil Code Section 51 et seq., as amended; California Government Code section 11135-11139.5 as amended;

California Government Code section 12940 (c)(h)(1), (i) and (j); California Government Code section 4450; Title 22, California Code of Regulations section 98000-98413; Title 24 of the California Code of Regulations, Section 3105A(e); the Dymally-Alatorre Bilingual Services Act (California Government Code Section 7290-7299.8); Section 1808 of the Removal of Barriers to Interethnic Adoption Act of 1996; and other applicable federal and state laws, as well as their implementing regulations [including 45 Code of Federal Regulations (CFR) Parts 80, 84, and 91, 7 CFR Part 15, and 28 CFR Part 42], by ensuring that employment practices and the administration of public assistance and social services programs are nondiscriminatory, to the effect that no person shall because of ethnic group identification, age, sex, color, disability, medical condition, national origin, race, ancestry, marital status, religion, religious creed or political belief be excluded from participation in or be denied the benefits of, or be otherwise subject to discrimination under any program or activity receiving federal or state financial assistance; and HEREBY GIVE ASSURANCE THAT it will immediately take any measures necessary to effectuate this Agreement.

THIS ASSURANCE is given in consideration of and for the purpose of obtaining any and all federal and state assistance; and THE CONTRACTOR/COUNTY HEREBY GIVES

ASSURANCE THAT administrative methods/procedures which have the effect of subjecting individuals to discrimination or defeating the objectives of the California Department of Social Services (CDSS) Manual of Policies and Procedures (MPP) Chapter 21, will be prohibited.

BY ACCEPTING THIS ASSURANCE, the Contractor/County agrees to compile data, maintain records and submit reports as required, to permit effective enforcement of the aforementioned laws, rules and regulations and permit authorized CDSS and/or federal government personnel, during normal working hours, to review such records, books and accounts as needed to ascertain compliance. If there are any violations of this assurance, CDSS shall have the right to invoke fiscal sanctions or other legal remedies in accordance with Welfare and Institutions Code section 10605, or Government Code Section 11135- 11139.5, or any other laws, or the issue may be referred to the appropriate federal agency for further compliance action and enforcement of this assurance.

THIS ASSURANCE is binding on the Contractor/County directly through contract, license, or other provider services, so long as it receives federal or state assistance.

11. PUBLIC RECORDS ACT

Contractor is aware that this Agreement and any documents provided to the County may be subject to the California Public Records Act and may be disclosed to members of the public upon request. It is the responsibility of the Contractor to clearly identify information in those documents that it considers to be confidential under the California Public Records Act. To the extent that the County agrees with that designation, such information will be held in confidence whenever possible. All other information will be considered public.

12. ENTIRE AGREEMENT AND MODIFICATION

This Agreement contains the entire agreement of the parties relating to the subject matter of this Agreement and supersedes all prior agreements and representations with respect to the subject matter hereof. This Agreement may only be modified by a written amendment hereto, executed by both parties, however, matters concerning the scope of services which do not affect the agreed price may be modified by mutual written consent of the Contractor and the Director of Tuolumne County Health and Human Services Agency or designee. If there are exhibits attached hereto, and a conflict exists between the terms of this Agreement and any exhibit, the terms of this Agreement shall control.

13. ENFORCEABILITY AND SEVERABILITY

The invalidity or enforceability of any term or provisions of this Agreement shall not, unless otherwise specified, affect the validity or enforceability of any other term or provision, which shall remain in full force and effect.

14. TERMINATION AND RIGHTS UPON TERMINATION

A. This Agreement may be terminated upon mutual written consent of the parties, or as a remedy available at law or in equity. In the event of the termination of this

Agreement, Contractor shall immediately be paid all fees earned as of the effective date of termination.

B. Either party may terminate this Agreement for convenience upon thirty (30) calendar days’ written notice to the other party. Upon termination for convenience, Contractor shall be entitled to compensation for services performed acceptably up to the effective date of termination, as set forth in Exhibit B.

C. Should Contractor default in the performance of this Agreement or materially breach any of its provisions, County, at its option, may terminate this Agreement by giving written notification to Contractor. The termination date shall be the effective date of the notice. For the purposes of this subsection, default or material breach of this Agreement shall include, but not be limited to, any of the following: failure to perform required services in a timely manner, willful destruction of County property, dishonesty, or theft.

15. NO WAIVER

The failure to exercise any right to enforce any remedy contained in this Agreement shall not operate as to be construed to be a waiver or relinquishment of the exercise of such right or remedy, or of any other right or remedy herein contained.

16. DISPUTES

Should it become necessary for a party to this Agreement to enforce any of the provisions hereof, the prevailing party in any claim or action shall be entitled to reimbursement for all expenses so incurred, including reasonable attorney’s fees.

It is agreed by the parties hereto that unless otherwise expressly waived by them, any action brought to enforce any of the provisions hereof or for declaratory relief hereunder shall be filed and remain in a court of competent jurisdiction in the County of Tuolumne, State of California.

17. CAPTIONS

The captions of this Agreement are for convenience in reference only and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Agreement.

18. NUMBER AND GENDER

In this Agreement, the neutral gender includes the feminine and masculine, the singular includes the plural, and the word “person” includes corporations, partnerships, firms or associations, wherever the context so requires.

19. MANDATORY AND PERMISSIVE

“Shall” is mandatory. “May” is permissive.

20. SUCCESSORS AND ASSIGNS

All representations, covenants and warranties specifically set forth in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall be binding upon and inure to the benefit of such party, its successors and assigns.

21. COUNTERPARTS

This Agreement may be executed simultaneously and in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

22. OTHER DOCUMENTS

The parties agree that they shall cooperate in good faith to accomplish the object of this Agreement and, to that end, agree to execute and deliver such other and further instruments and documents as may be necessary and convenient to the fulfillment of these purposes.

23. CONTROLLING LAW

The validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of the State of California.

24. AUTHORITY

Each party and each party’s signatory warrant and represent that each has full authority and capacity to enter into this Agreement in accordance with all requirements of law. The parties also warrant that any signed amendment or modification to the agreement shall comply with all requirements of law, including capacity and authority to amend or modify the Agreement.

25. NEGOTIATED AGREEMENT

This Agreement has been arrived at through negotiation between the parties. Neither party is to be deemed the party which prepared this Agreement within the meaning of California Civil Code section 1654. Each party represents and warrants that in executing this Agreement it does so with full knowledge of the rights and duties it may have with respect to the other party. Each party also warrants and represents that it has received independent legal advice from its attorney with respect to the matters set forth in this Agreement and the rights and duties arising out of this Agreement, or that such party willingly foregoes any such consultation.

26. NO RELIANCE ON REPRESENTATIONS

Each party warrants and represents that it is not relying and has not relied upon any representation or statement made by the other party with respect to the facts involved or its rights or duties. Each party understands and agrees that the facts relevant, or believed to be relevant to this Agreement, have been independently verified. Each party further understands that it is responsible for verifying the representations of law or fact provided by the other party.

27. WARRANTY

County has relied upon the professional ability and training of Contractor as a material inducement to enter into this Agreement. Contractor hereby warrants that all work shall be performed in accordance with generally accepted professional practices and standards as well as the requirements of applicable federal, state and local laws, it being understood that acceptance of Contractor’s work by County shall not operate as a waiver or release.

28. FUNDING AVAILABILITY

It is mutually agreed that if the County budget of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the County shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement. Contractor’s assumption of risk of possible non-appropriation is part of the consideration for this Agreement. County budget decisions are subject to the discretion of the Board of Supervisors.

If funding for any fiscal year is reduced or deleted by the County budget for purposes of this program, the County shall have the option to either cancel this Agreement with no liability occurring to the County, or offer an Agreement amendment to Contractor to reflect the reduced amount.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first written above.

HUMAN SERVICES AGENCY

By: Date Director

CONTRACTOR

By: Date

APPROVED AS TO LEGAL FORM

By: Date Deputy County Counsel

CONTRACTOR

By: Date

Exhibit A

SCOPE OF WORK

I. Background and Purpose

The Tuolumne County Resource Family Home (TCRFH) is a 24-hour facility equipped to provide temporary quality parenting to children either placed in protective custody or placed voluntarily at the discretion of the TCRFH Coordinator. This facility has the ability to be approved for up to six (6) children. However, the capacity of six (6) can be increased to accommodate the placement of sibling groups on an individual basis (pursuant to Written Directives Version 5, Section 10-04 (a) (2)). Capacity increase requests require an onsite inspection by an RFA social worker. The TCRFH will house Resource Family parent(s) as needed with Respite Resource Family parent(s) provided by the county throughout the year. Respite Resource Family parent(s) are responsible to execute all duties required by Resource Family parent(s).

The primary purpose of the TCRFH is to provide a temporary yet safe and stable home for children ages 0-17+ either described by Welfare and Institutions (WIC) section 300 or voluntarily placed at discretion of TCRFH assigned Child Welfare Services Manager.

TCRFH Resource Family Parents and Respite Resource Family Parents provide 24-hour care as outlined in the following policies and procedures.

II. Procedures

A. Intake Process

1. The TCRFH Respite Resource Family is to be available at all times while providing respite care services by pager and cell phone, provided by the Department of Social Services.

2. The TCRFH Respite Resource Family has no right of refusal. The TCRFH Respite Resource Family will accept children ages 0-17+ who are either:

a. Placed in protective custody and described by section 300 of the Welfare and Institutions Code as approved by the TCRFH Manager or her designee or;

b. Placed voluntarily in foster care by the parent/guardian and approved by the TCRFH Manager or designee.

B. Admission Procedure

1. Upon receiving a child, the Department of Social Services Social Worker will contact the TCRFH Manager by telephone and/or pager to request placement at the TCRFH.

2. Upon placement approval, the social worker/probation officer will complete either:

a. The Application to Commence Juvenile Court Proceedings as required by Welfare and Institutions Code requirements on any new child entering placement or;

b. A Voluntary Placement Agreement signed by the parent/guardian.

3. A Child Welfare Services social worker will make the placement of a child and will complete the following forms with the TCRFH Respite Resource Family:

a. Intake Sheet

b. Appraisal/Needs and Services Plan form.

c. Agency/Resource Family Placement Agreement

d. Consent for Emergency Medical Treatment form.

e. Personal Rights form.

f. Tuolumne County Child Welfare Mental Health Screening Tool

g. Health and Education Passport with known health and education

(including school of origin) information.

4. The social worker will arrange with TCRFH Respite Resource Family for admission of child to the facility, which may include transportation by TCRFH Respite Resource Family, social worker, or law enforcement.

5. The social worker will provide TCRFH Respite Resource Family parent with a copy of the following:

a. Health and Education (HEP) binder.

b. Child’s Intake form, placed in the child’s HEP binder.

c. Appraisal/Needs and Services Plan.

d. Foster Youth Rights brochure and Ombudsman information

e. CHDP brochure

f. Any medications, clothing, and personal items for the child. Social worker will list inventory on the Intake form.

g. Family Urgent Response System (FURS) state hotline information.

6. The TCRFH Respite Resource Family will discuss foster youth rights with child and will provide foster care Ombudsman contact information.

7. On occasion, children may be brought to the TCRFH that do not require overnight stays. TCRFH Respite Resource Family will provide care for the child for any part of the day as requested by Tuolumne County Child Welfare Services.

C. Orientation to TCRFH Home

1. TCRFH Respite Resource Family will orient child to the home including layout of the home, introductions to all other residents of the home, what to do in case of an emergency, and home rules.

2. TCRFH Respite Resource Family will assign appropriate bedroom (including accommodations for children with disabilities when necessary) for the child with the assistance and approval from the placing/case managing social worker and/or TCRFH Supervisor/Agency Manager.

3. Child will be directed to bathe and will be provided with clean clothing (their own that has been laundered or new). Child will be provided with bathing assistance when requested or necessary.

4. Child will be provided with storage area for personal belongings and storage area for personal hygiene items in the bathroom. Child will be provided with necessary hygiene items.

5. Child will be provided an appropriate meal.

D. First 24 Hours of Placement

1. TCRFH Respite Resource Family will address any immediate medical concerns with the support of TC CWS.

2. TCRFH Respite Resource Family will purchase new clothing for child when necessary and approved by the social worker, social worker’s supervisor, or TCRFH Supervisor/Agency Manager. Maintain receipts for clothing reimbursement which must be made within fifteen (15) days of placement.

3. TCRFH Respite Resource Family will retrieve any necessary prescriptions and will administer medications as prescribed. Psychotropic medications require a court order to administer. Respite Resource Parents will be advised by the case managing social worker.

4. TCRFH Respite Resource Family will inform the child’s school of origin of the child’s placement in the TCRFH.

5. TCRFH Respite Resource Family will participate in the child’s Child and Family Team (CFT) meeting as necessary to support a child’s placement needs and transitions to a long-term placement.

E. School Procedures

1. TCRFH Respite Resource Family will enroll children in school when necessary and directed by social worker or TCRFH Supervisor/Agency Manager, or other Child Welfare Services leadership.

2. TCRFH Respite Resource Family will provide medication to school when prescribed with instructions.

3. TCRFH Respite Resource Family will provide or arrange transportation to the child’s school of origin unless provided for by an existing IEP for that child, or with the support of the CWS agency.

4. TCRFH Respite Resource Family will participate in IEP or any student related conference as necessary.

5. TCRFH Respite Resource Family will ensure completion of the Teacher Questionnaire form as provided in the Health and Education binder.

6. TCRFH Respite Resource Family will actively participate in homework completion as necessary. TCRFH Respite Resource Family will designate study time to child and ensure child has quiet and clean work area.

7. All education documents (including report cards, disciplinary action, awards, etc.) shall be kept in the child’s HEP binder.

F. Medical Procedures

1. TCRFH Respite Resource Family will schedule, and child will receive a child Health and Disability Program (CHDP) physical exam within the first 10 days of the child’s placement. Exam shall include complete history and physical, hemoglobin, urinalysis, and TB testing.

2. TCRFH Respite Resource Family will schedule a CHDP dental exam within the first 10 days of the child’s placement.

3. TCRFH Respite Resource Family will ensure that the Health Care Encounter form is completed for each medical/dental visit and filed in the child’s HEP, and a copy mailed to the foster care nurse in the self-addressed stamped envelope found in the HEP binder.

4. TCRFH Respite Resource Family will follow-up and provide transportation to any medical appointments the child may need during his/her stay in the

TCRFH.

5. TCRFH Respite Resource Family will inform social worker and officer of any new medical needs or concerns of the child. All updated medical information shall be incorporated into the HEP binder.

6. TCRFH Respite Resource Family will follow Resource Family Approval mandates for reporting accidents/injuries.

7. All medications will be stored in a locked container (on shelf and/or in a refrigerator).

F. Mental Health Procedures

1. TCRFH Respite Resource Family will contact Tuolumne County Behavioral Health Services and notify of child’s placement in the TCRFH.

2. Mental Health Staff will assess the child within 10 days and complete a psychosocial assessment. A copy of the assessment will be placed in file at the TCRFH.

3. Mental Health staff will complete a Treatment Plan to address child’s mental health needs.

G. Transportation

1. TCRFH Respite Resource Family will provide all transportation to meet the needs of the child. At times additional transportation support may be needed and can be communicated to the case managing social worker and/or TCRFH Supervisor/Agency Manager to explore options. In said instance, transportation assistance may be provided by the Department of Social Services.

H. Supervision

1. One TCRFH Respite Resource Family will be available to provide supervision for the children at all times in accordance with the TCRFH Respite Resource Family Agreement and resource family approval regulations with the exception of previously approved respite periods as allowed by contract and agreed upon by the case managing social worker and/or TCRFH Supervisor/Agency Manager.

I. Safe Storage

1. All medications, cleaning supplies and alcohol on the premises must be kept safely away from children placed at the TCRFH.

2. The TCRFH Respite Resource Family will follow appropriate mandates provided by current Resource Family Approval Written Directives regarding required safe storage methods.

3. Alcohol must be stored in locked cupboard if kept on the premises with access only to Respite Resource Family Parent(s).

4. The TCRFH Respite Resource Family and the TCRFH Resource Family will discuss the needs of each child at the time of the transition of care to ensure safe storage of any items that may create a safety threat.

J. Meals

1. TCRFH Respite Resource Family will provide all children with at least three

(3) balanced meals and nutritious snacks per day, or as appropriate by child’s age.

2. TCRFH Respite Resource Family will keep detailed documentation of meals provided with notations including feeding concerns of specific children.

Typical concerns will include, but are not limited to allergies, refusing to eat, and child report of no appetite.

K. Behavior Management

1. TCRFH Respite Resource Family shall not use physical discipline pursuant to current Resource Family Approval Written Directives.

2. TCRFH Respite Resource Family will document problem behavior and provide documentation to Social Worker. If TCRFH Respite Resource Family feels that they, or another member of the home, are physically threatened or the child is destroying property, TCRFH Respite Resource Family will contact the FURS state hotline (1-833-939-FURS) to request support in de-escalating the child/youth, and if needed deployment of a Mobile Response Team. Law enforcement (911) should be contacted for homicidal or suicidal behavior.

3. TCRFH Respite Resource Family shall attend ongoing training in trauma-informed care, de-escalation techniques, behavioral needs as a result of trauma, and parenting traumatized children/youth.

L. Housekeeping and Maintenance

1. TCRFH Respite Resource Family will notify TCRFH manager of necessary home or property repairs so that Facilities Management can address.

2. The County of Tuolumne will provide basic yard maintenance.

3. TCRFH Respite Resource Family is responsible for maintaining a safe and sanitary home environment both inside and outside of the TCRFH.

4. TCRFH Respite Resource Family may assign minor housekeeping chores to children as appropriate considering child’s age and ability and input of the TCRFH Resource Parents.

5. The TCRFH Respite Resource Family will maintain chore documentation.

M. Pets

1. Pets will be allowed only by prior approval by the Tuolumne County Human Services Agency Director, or designee.

N. Visitors

1. TCRFH Respite Care Provider will refer to Prudent Parent Standards pursuant to the Resource Family Approval Written Directives. Adult visitors may not share a room with any child in placement.

2. No visitor may prevent placement of child by using sleeping space necessary for placement of child.

O. Recreation/Play

1. TCRFH Respite Resource Care Provider and TCRFH Resource Parents shall discuss children’s needs at the time of transitioning care.

2. Children shall be allowed to continue any existing organized extra-curricular activities.

3. Children shall be provided age-appropriate outside playtime or free time throughout the day.

P. Confidentiality

1. Pursuant to current Resource Family Approval Written Directives, all information and records obtained from or regarding children placed in the TCRFH shall be confidential except as otherwise authorized by law.

2. Any questions regarding appropriateness of sharing particular information shall be directed to the case managing social worker and/or TCRFH Supervisor/Agency Manager.

Q. Respite

1. TCRFH Resource Family shall make all living areas available to respite care providers during their contracted stay at the TCRFH.

2. TCRFH Resource Family shall provide fully stocked food supply during periods of respite.

3. TCRFH Resource Family shall provide petty cash in locked cabinet for Respite Resource Family to access in case of emergency.

R. Community Collaboration

1. Tuolumne County will collaborate with county and non-profit child serving agencies in order to provide additional support and service to the TCRFH.

Volunteers and/or staff may provide onsite support. TCRFH Respite Resource Family must continue to provide sole supervision, regardless of any other support in the home, at all times.

S. Religion

1. Children have a right to attend religious services of their choice. The TCRFH Respite Resource Family shall assist with transportation to and from the child’s place of worship provided it is within a reasonable distance and availability.

2. TCRFH Respite Resource Family may prevent child’s attendance at their chosen place of worship for reasons such as for serious misbehavior by the child on a prior occasion.

3. Any concerns regarding the safety of bringing any child to their chosen place of worship shall be brought to the immediate attention of the case managing social worker and/or TCRFH Supervisor/Agency Manager. Examples of safety concerns may include, but are not limited to, the presence of alleged perpetrator or non-protecting parent at the chosen service.

T. Parental Visits

1. All visitations between children and their parents shall occur offsite and will not occur at the TCRFH under any circumstance.

2. TCRFH Respite Resource Family will provide all transportation to visits. At times additional transportation support may be needed and can be communicated to the case managing social worker and/or TCRFH Supervisor/Agency Manager to explore options. In said instance, transportation assistance may be provided by the Department of Social Services.

U. Runaways

1. TCRFH Respite Resource Family shall report any run-away from the TCRFH immediately to the Tuolumne County Sheriff’s Department (911).

2. TCRFH Respite Resource Family shall report said run-away to the assigned Social Worker, if after hours, to the On-Call Social Worker at (533-4357).

3. Any run-away from the TCRFH, who is located and made available for placement, shall return to the TCRFH.

V. Exit

1. TCRFH Respite Resource Family shall inventory clothing and personal belongings (including items acquired during stay in TCRFH and any hygiene items). The TCRFH Respite Resource Family and child shall sign off on the Intake Form.

2. TCRFH Respite Resource Family will return HEP binder and any medications to Social Worker at the time of a child transitioning to a new placement.

3. A copy of the completed intake form for each child exiting the TCRFH shall be provided to the TCRFH Respite Resource Family upon exit.

TUOLUMNE COUNTY RESOURCE FAMILY HOME (TCRFH) RESOURCE FAMILY

DUTIES

DEFINITION:

Subject to compliance with the terms of a renewable contract, the Tuolumne County Resource Family Home (TCRFH) Respite Resource Family will be responsible for the day-to-day operation of temporary emergency/crisis services for children taken into protective custody (as described in the Welfare and Institutions Code, Section 300, ranging in age from 0 to 17+ years old; and to perform related work as may be assigned. Assignment will be:

Large county-owned TCRFH, facility which has the ability to be approved for up to six (6) children. However, the capacity of six (6) can be increased to accommodate the placement of sibling groups on an individual basis (pursuant to Written Directives Version 5, Section 10-04(a) (2)). Capacity increase requests require an onsite inspection by an RFA social worker.

EXAMPLES OF DUTIES:

The Respite Resource Family will be available for 24-hour care and quality parenting, seven days a week, with duties including, but not limited to: compliance with current Resource Family Approval Written Directives, which may be revised by the California Department of Social Services at any time. Resource Family will be informed of any changes to the Written Directives that apply to TCRFH Quality Parenting and Caregiving Services; prepare and provide nutritionally balanced meals and snacks; responsible for detailed documentation; arranging for mental health treatment, health and dental care; participate in children’s schooling needs; provide recreational activities for the children; provide and arrange for transportation; maintain safe and sanitary environment, including housekeeping,.; required to attend trainings/meetings as requested by Tuolumne County Staff; responsible to interact with various government and community organizations; and compliance with county approved structure for children’s behavior. The Respite Resource Family will work closely with Tuolumne County Department of Social Services to coordinate services, complete needs assessment service plans, participate in Child and Family Team Meetings (CFT) and prepare youth for next placement.

KNOWLEDGE AND SKILLS:

Knowledge of: parenting the various child developmental milestones: infancy (birth to 2 years), toddlerhood (2-4 years), early school age (5-7 years), middle school age (7-12 years), early adolescence (13-17+ years) and later adolescence; basic principles of individual and group behavior; attachment and placement issues; dynamics of child maltreatment; boundary setting;

and behavior modification techniques.

Skills and Abilities: in nurturing and caring for traumatized children as a result of abuse, neglect, and exploitation; behavior de-escalation techniques; coping in stressful situations;

understanding and executing policies and procedures; establishing and maintaining positive and effective working relationships with agency staff, clients, and others; communicating effectively, both orally and in writing; assessing crisis situations and responding appropriately; maintaining confidentiality; ability to maintain safe, stable and sanitary home environment; and skills in using office equipment, including computer, fax/copy machine, etc.

A. Minimum Qualifications:

Must be able to pass criminal record clearance and a thorough background check.

Must possess a current first aid/CPR certification and a health screening clearance.

Must possess a California Class C driver’s license, and the ability to pass a DMV record check.

Must be an approved Respite Care Provider.

Must remain in compliance with all RFA mandates throughout the contracted term.

If previously licensed as a Resource Family/Resource Family, there must be no substantiated complaints against the foster home.

Must possess the ability to transport children to medical/counseling appointments, school and family visits, court-ordered appearances, and recreational activities.

Must attend Child and Family Team Meetings.

B. Other Desired Qualifications:

Knowledge of Tuolumne County demographics.

Knowledge of child development, including developmental milestones, principles of individual and group behaviors, attachment and placement issues; boundary setting, and behavior modification.

Working knowledge of the Juvenile Court process.

Experience with the impact of trauma on individuals, families, communities and/or systems.

Child Welfare Services clients are often struggling with substance abuse, mental illness, and interpersonal violence within the co-occurring contexts of poverty, social problems, and cultural differences. The complex interaction of psychological states and presenting problems require the program have team members who are knowledgeable and committed to this population, and who understand their obstacles of logistical issues, child-related concerns, court mandates, and the negative consequences of Child Welfare Services involvement.

When parents and caregivers cannot care for their children, the Resource Parent providing care and supervision must be able to provide the loving, committed, skilled care that the child needs while working effectively with the child/youth’s support team to achieve the best permanency option for that child. When successful, the Resource Family works with agency staff and the child’s parents/caregivers as a team to support the child.

C. Additional Information:

The Respite Resource Family must have the ability to provide quality parenting and caregiving services at the TCRFH such that it may operate 24 hours a day, 7 days per week.

If being considered as a couple, only one caregiver may be otherwise employed.

Married and/or single caregivers may not have children or relatives residing at the

TCRFH during the contracted period unless approved in writing by the Human Services Agency Director or designee.

Must be willing to accept children of all ages, and both genders from birth to 17+ years of age, for up to 90 days.

Exhibit B

BUDGET AND PAYMENT SCHEDULE

The COUNTY agrees to pay for the following expenses related to the Tuolumne County Resource Family Home (TCRFH):

1. Total Daily Contractor Payment: $100

Payment to be made within 30 days of receipt of invoice submitted to dssfiscal@co.tuolumne.ca.us.

2. Base rate or Monthly Level of Care (LOC) rate per month, prorated based on days child is placed in care at the TCRFH as set forth by the California Department of Social Services to the Resource Family per day, for each day, each child resides at the TCRFH, as modified by the State. The last day of placement is not paid. The remaining days shall be paid at the daily basic rate as determined by the state.

3. Provision of an operating computer and printer at the TCRFH to be used for any duties related to TCRFH activities and/or requested by the County.

4. CONTRACTOR is responsible for issuing payment to the respite care provider if respite care exceeds allowed COUNTY paid respite time.