Sample_Insurance_Certificate.pdf

This is a Sample Insurance Certificate related to the City of Pembroke Pines Police Dive Team Underwater Communications Equipment procurement in Florida. The City is soliciting bids for specialized underwater communications equipment through Invitation for Bid #PD-25-05, specifically requesting fifteen PowerCom 3000D 4-Channel units, fifteen EMA-2 Hi-Use Communication Modules, one MK-III 3 Diver Intercom, three CDK-6 Surface Accessory Kits, two THB-MKIII Headsets, three 200-foot 4-wire communication ropes with double banana plug adapters, and three Communication Rope Bags with no substitutions permitted. Potential bidders must submit questions by December 8, 2025, at 6:00 p.m., with final answers issued by December 11, 2025. Bid submissions are due December 23, 2025, at 2:00 p.m., followed by a public bid opening at 2:30 p.m. the same day. The City Commission will review contractor recommendations on January 21, 2026, with a Notice to Proceed anticipated on January 27, 2026, and product delivery required within 30 calendar days of purchase order issuance.

The estimated project budget is $52,000 with no proposal security, bid bonds, payment bonds, or performance bonds required. The City offers preference points including 5 percent for local Pembroke Pines vendors, 2.5 percent for local Broward County vendors, and additional 2.5 percent points each for veteran-owned, minority-owned, and women-owned businesses. Insurance requirements mandate $1,000,000 general liability coverage, workers' compensation insurance, and $2,000,000 umbrella/excess liability coverage with the City named as an additional insured. Vendors must register on both the OpenGov e-Procurement platform for bid submission and the PaymentWorks system for payment processing. Additional compliance requirements include E-Verify employment eligibility verification, sworn statements regarding public entity crimes, certification of drug-free workplace standards, and compliance with human trafficking and scrutinized company standards. The City is tax-exempt from Florida Sales and Federal Excise taxes on direct purchases, and no federal funding applies to this procurement.