Sample_Contract.pdf

Contractor Name Contract Number California Department of Corrections and Rehabilitation California Correctional Health Care Services Scope of Work Exhibit A

SCOPE OF WORK

A. The Contractor agrees to provide to the California Department of Corrections and Rehabilitation (CDCR), California Correctional Health Care Services (CCHCS) all labor, including travel and per diem, materials, non-consumable supplies, transportation, equipment, and every other item of expense necessary to provide Dental Handpiece Turbine Replacement Services as defined in Exhibit A-1 - Detailed Scope of Work.

B. The Contractor agrees to adhere to the minimum qualifications and requirements as set forth in Solicitation # SD23-00107.

C. The Contractor’s work location will be at the Contractors workplace for CDCR/CCHCS Institutions statewide identified on Exhibit A-3 – List of Participating Institutions.

D. The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday.

No work shall be performed on State holidays. No overtime shall be authorized in conjunction with this Contract.

E. The term of this Contract shall be July 1, 2024, or upon approval, whichever is later, through June 30, 2027. The Contractor is not authorized to commence work, as described in this Contract, until the Contract has been fully executed. Any services provided prior to execution of the Contract shall be considered voluntary and non-compensable.

F. CDCR/CCHCS shall have the option to extend this Contract, for continued services, for one

(1) additional one (1) year term, at the rates listed in Exhibit B-1 - Cost Rate Sheet.

G. CDCR/CCHCS reserves the option to amend the Contract and reduce funds when it is in the best interest of the CDCR/CCHCS, or when fiscally necessary.

H. The representatives during the term of this Contract will be:

CDCR/CCHCS Contract Manager Contractor Representative

CDCR/CCHCS, Dental Services Contractor: TBD Name: Name:

Phone: Phone:

Email: Email:

Direct all contract inquiries to:

CDCR/CCHCS Contract Analyst Contractor Representative

Acquisitions Management Section Contractor: TBD

Contract Analyst Name: Maggie Villucci Name:

Address:

Physical:

8280 Longleaf Drive, Building D-2 Elk Grove, CA 95758 Mailing:

PO Box 588500 Elk Grove, CA 95758

Address:

Phone: (916) 691-2865 Phone:

Email: Maggie.villucci@cdcr.ca.gov Email:

Detailed Scope of Work.Detailed Scope of Work.

the minimum qualifications and requirements the minimum qualifications and requirements the Contractors workplace for the Contractors workplace for CDCR/CCHCSCDCR/CCHCS List of Participating InstitutionsList of Participating Institutions.

The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday. The Contractor’s work hours shall be between 8:00 a.m. to 5:00 p.m., Monday through Friday.

No work shall be performed on State holidays. No overtime shall be authorized in conjunction No work shall be performed on State holidays. No overtime shall be authorized in conjunction

2024,2024, or upon approval, whichever is later, or upon approval, whichever is later, The Contractor is not authorized to commence wThe Contractor is not authorized to commence workork, as described in this , as described in this

Contract, until the Contract has been fully executed. Any services provided prior to execution Contract, until the Contract has been fully executed. Any services provided prior to execution voluntary and nonvoluntary and non--compensable.compensable.

CDCR/CCHCS shall have the option to extend this Contract, for continued services, for one CDCR/CCHCS shall have the option to extend this Contract, for continued services, for one

(1) additional one (1) year term, at the rates listed in (1) additional one (1) year term, at the rates listed in Exhibit BExhibit B reserves the option to amend the Creserves the option to amend the Contract and reduce funds when it is in the ontract and reduce funds when it is in the CDCR/CCHCS, or when fiscally necessary.CCHCS, or when fiscally necessary.

The representatives during the term of this The representatives during the term of this ContractContract CDCR/CCHCS Contract Manager

CCHCS, DentalDental ServicesServices Name:

Phone: Phone:

Email: Email:

Direct all contract Direct all contract inquiries to:inquiries to:

CDCR/CCHCS

AcquisitionAcquisitions Management SManagement S

Contract Analyst Contract Analyst

California Correctional Health Care Services Detailed Scope of Work Exhibit A-1

DETAILED SCOPE OF WORK

A. PURPOSE AND DESCRIPTION OF SERVICES:

The California Department of Corrections and Rehabilitation, California Correctional Health Care Services, herein referred to as “CDCR/CCHCS”, has identified a need for Dental Handpiece Turbine Replacement Service. Equipment specifications are listed on Exhibit A-3

– Equipment List.

B. CONTRACTOR RESPONSIBILITIES:

1. The Contractor shall inspect and replace o-rings, bearings, and turbine, as needed, for each handpiece that is sent in for services.

2. The Contractor shall be responsible for both shipping and return shipping costs of the handpieces.

3. The Contractor shall not charge for inspection when repair or rebuild is not provided.

4. The Contractor shall provide a 90 day warrantee on all parts and labor. (see section H.

Guarantee.)

5. The Contractor shall provide a monthly report as defined in Section I. Documentation Requirements of all completed work to the Contract Manager and/or their designee.

C. CDCR/CCHCS RESPONSIBILITIES:

CDCR/CCHCS shall:

1. Accurately identify each handpiece by serial number (when present) to be inspected, repaired, or rebuilt.

2. Accurately provide each CDCR/CCHCS’ institution’s return address.

3. Include only one handpiece per mailer/envelope/box/container.

4. Respond to Contractor email requests for information within two business days.

D. TURBINE REPLACEMENT SERVICES:

The Contractor shall provide all turbine replacement services requested as needed to keep the dental handpieces operational upon request from the Contract Manager or designee. The Contractor shall make an effort to respond to the request for repair and rebuild request within eight (8) business hours of notification and complete the repair and rebuild within ten (10) business days of receipt of handpiece.

E. EQUIPMENT REMOVAL:

Before equipment may be removed from State premises, the Contract Manager or designee shall record the serial number(s) of the equipment being removed and inspect the equipment.

Upon return of the equipment by the Contractor, the Contract Manager and/or designee shall listed listed rings, bearings, and turbine, as needed, forrings, bearings, and turbine, as needed, for

The Contractor shall be responsible for both shipping and return shipping costs of the The Contractor shall be responsible for both shipping and return shipping costs of the not charge for inspection when not charge for inspection when repair or repair or rebuild is not provided. rebuild is not provided.

90 day warrantee on all parts and labor90 day warrantee on all parts and labor provide a monthly reportprovide a monthly report as defined in as defined in of all completed work to of all completed work to the Contract Manager and/or their designee. the Contract Manager and/or their designee.

RESPONSIBILITIESRESPONSIBILITIES:

CDCR/CCHCS shall:

Accurately identifyAccurately identify each handpieceeach handpiece by serial number (when present)by serial number (when present) or rebuilt.rebuilt.

Accurately provideAccurately provide each CDCR/CCHCS’each CDCR/CCHCS’

Include only one handpiece per mailer/envelope/box/container.Include only one handpiece per mailer/envelope/box/container.

4.4. Respond to Respond to CContractor email requests for information within two business days.ontractor email requests for information within two business days.

TURBINE REPLACEMENT TURBINE REPLACEMENT

Contractor shall provide Contractor shall provide the dental handpieces operationalthe dental handpieces operational Contractor shall make an effort to

California Correctional Health Care Services Detailed Scope of Work Exhibit A-1 check the serial number(s) against those previously recorded and inspect the equipment for acceptability.

Under no circumstances shall equipment removed from State premises be kept by the Contractor longer than ten (10) working days unless prior written permission has been obtained from the Contract Manager or designee. Upon completion of services, the Contractor shall notify the Contract Manager and/or their designee to schedule a delivery date and time.

F. PARTS REPLACEMENT:

Parts replaced by the Contractor under the Contract shall be new, factory manufactured, or of equivalent quality. The Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to perform the repairs and rebuild in a timely manner.

G. GUARANTEE:

The Contractor shall guarantee all equipment repairs performed by the Contractor service technicians, including any replaced parts, for a minimum of 90 days from the date of service performance. If it is determined that failure has occurred due to defective parts or workmanship, the Contractor shall correct the failure at no additional expense to the State.

H. DOCUMENTATION REQUIREMENTS:

Contractor shall send a report monthly or provide access to an online report of services provided which includes the following: Date handpiece received, date service completed, sending institution, handpiece model, handpiece serial number (when present), description of service provided (such as “complete rebuild.”). The Contractor shall submit a copy of this report with each invoice.

I. ACCIDENTS/DAMAGES:

Damage caused to the equipment covered herein due to fire, abuse, act of God, accident, unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of unauthorized agents, vandalism or negligence by the State or its officers, agents, employees, or CDCR inmates, are not covered by the Contract except on a time and material basis. Such repair and rebuild shall be performed by the Contractor at the Contractor’s current, published rates at the time service is required, but only after the Contractor has made an estimate of all costs involved and written documentation has been provided to the Contract Manager or designee. The State is solely responsible for deciding what, if any, repairs or rebuilds shall be made.

J. DISPUTES:

If the Contractor believes that there is a dispute between the Contractor and the CDCR/CCHCS arising out of or relating to this Contract, the Contractor shall first discuss and attempt to resolve the issue informally with the Contract Manager as listed in this Contract. If the issue cannot be resolved at this level, the Contract Manager shall follow the following procedures:

Contract Manager must submit a request to the Manager, Acquisitions Management Section, explaining why the Contract Manager’s resolution is unacceptable to the Contractor. The to schedule a delivery date and timeto schedule a delivery date and time

Parts replaced by the Contractor under the Contract shall be new, factory manufactured, or Parts replaced by the Contractor under the Contract shall be new, factory manufactured, or Contractor agrees to maintain an adequate supply and/or be able Contractor agrees to maintain an adequate supply and/or be able to obtain within a reasonable amount of time any necessary replacement parts in order to to obtain within a reasonable amount of time any necessary replacement parts in order to tee all equipmenttee all equipment repairs performed by repairs performed by the the Contractor service Contractor service technicians, including any replaced parts, for a minimum of 90 daystechnicians, including any replaced parts, for a minimum of 90 days from the date of service from the date of service performance. If it is determined that failure has occurred due to defective parts or performance. If it is determined that failure has occurred due to defective parts or

Contractor shall correct the failure at no additional expense to the State. Contractor shall correct the failure at no additional expense to the State.

OCUMENTATION REQUIREMENTSOCUMENTATION REQUIREMENTS: :

Contractor shall send a report monthly ormonthly or provide access to an online report provide access to an online report which includes the following:which includes the following: Date handpiece received, date service completed, Date handpiece received, date service completed, sending institution, handpiece model, handpiece serial numbersending institution, handpiece model, handpiece serial number uch as “complete rebuild.”uch as “complete rebuild.”). The The report with each invoice.

CCIDENTS/DAMAGESCCIDENTS/DAMAGES: :

Damage caused to the equipment covered herein due to fire, abuse, act of God, accident, caused to the equipment covered herein due to fire, abuse, act of God, accident, unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of unauthorized alterations, disasters, the elements, failure of electrical power, misuse, use of unauthorized agents, vandalism or negligence by the State or its officers, agents, employees, unauthorized agents, vandalism or negligence by the State or its officers, agents, employees, or CDCR inmates, are not covered by the Contract except on a time and material basis. Such or CDCR inmates, are not covered by the Contract except on a time and material basis. Such repairrepair and rebuildand rebuild shallshall be performed by the Contractor at the Contractor’s current, published be performed by the Contractor at the Contractor’s current, published rates at the time service is required, but only after the Contractor has made an estimate of all rates at the time service is required, but only after the Contractor has made an estimate of all costs involved and written documentation has been provided to the Contract Manager or costs involved and written documentation has been provided to the Contract Manager or designee. The State is solely responsible for deciding what, if any, repairsdesignee. The State is solely responsible for deciding what, if any, repairs

California Correctional Health Care Services Detailed Scope of Work Exhibit A-1 request must include any information provided by the Contractor and the Contract Manager’s response. The Manager, Acquisitions Management Section, or designee shall review the issues raised and shall render a decision to the Contract Manager. The decision of the Manager, Acquisitions Management Section, or designee, shall be final.

K. AMENDMENTS:

Consistent with the terms and conditions of the original solicitation, and upon mutual consent, the State and Contactor may execute written amendments for changes to this Contract, if they were originally evaluated and considered.

No amendment shall be considered binding on either party until it is formally approved by both parties and the Department of General Services (DGS).

Consistent with the terms and conditions of the original solicitation, and upon mutual consent, Consistent with the terms and conditions of the original solicitation, and upon mutual consent, for changes to this Contract, if they for changes to this Contract, if they be considered binding on either party until it is formally approved by both be considered binding on either party until it is formally approved by both

California Correctional Health Care Services Equipment List Exhibit A-2

EQUIPMENT LIST

Equipment Description

W&H Synea TA-96LW High speed air-driven dental handpiece W&H Synea TA-97LW High speed air-driven dental handpiece W&H Synea TA-98LW High speed air-driven dental handpiece

Palisades Impact Air 45 High speed air-driven surgical dental handpiece driven surgical dental handpiecedriven surgical dental handpiece

Contractor Name Contract Number

California Correctional Health Care Services List of Participating Institutions Attachment A-3

LIST OF PARTICIPATING INSTITUTIONS

Institution Address

Avenal State Prison (ASP) 1 Kings Way Avenal, CA 93204

California City Correctional Facility (CAC) 22844 Virginia Blvd.

California City, CA 93505

Calipatria State Prison (CAL) 7018 Blair Road Calipatria, CA 92233

California Correctional Institution (CCI) 24900 Highway 202 Tehachapi, CA 93561

California Health Care Facility (CHCF) 7707 Austin Road Stockton, CA 95215

Central California Women's Facility

(CCWF)

23370 Road 22 Chowchilla, CA 93610

California State Prison – Centinela (CEN) 2302 Brown Road Imperial, CA 92251

California Institution for Men (CIM) 14901 Central Avenue Chino, CA 91710

California Institution for Women (CIW) 16765 Chino-Corona Road Corona, CA 92878

California Men's Colony (CMC) Highway 1 San Luis Obispo, CA 93409

California Medical Facility (CMF) 1600 California Drive Vacaville, CA 95696

California State Prison – Corcoran (COR) 4001 King Avenue Corcoran, CA 93212

California Rehabilitation Center (CRC) 5th Street & Western Norco, CA 92860

Correctional Training Facility (CTF) Highway 101 North Soledad, CA 93960

Chuckawalla Valley State Prison (CVSP) 19025 Wiley’s Well Road Blythe, CA 92225

Folsom State Prison (FSP) 300 Prison Road Represa, CA 95671

High Desert State Prison (HDSP) 475-750 Rice Canyon Road Susanville, CA 96127

Chuckawalla Valley State Prison (CVSP)Chuckawalla Valley State Prison (CVSP)

Correctional Training Facility (CTF)Correctional Training Facility (CTF)

California Medical Facility (CMF)California Medical Facility (CMF)

California City, CA 93505California City, CA 93505

Calipatria, CA 92233Calipatria, CA 92233 24900 Highway 20224900 Highway 202 Tehachapi, CA 93561 7707 Austin Road7707 Austin Road Stockton, CA 95215Stockton, CA 95215 23370 Road 2223370 Road 22 Chowchilla, CA 93610Chowchilla, CA 93610

Centinela (CEN)Centinela (CEN) 2302 Brown Road2302 Brown Road Imperial, CA 92251Imperial, CA 92251

California Institution for Men (CIM) 14901 Central Avenue14901 Central Avenue Chino, CA 91710Chino, CA 91710

California Institution for Women (CIW)California Institution for Women (CIW) 16765 Chino16765 Chino Corona, CA 92878Corona, CA 92878

California Men's Colony (CMC)California Men's Colony (CMC) Highway 1

California State Prison California State Prison – – Corcoran (COR)Corcoran (COR)

California Rehabilitation Center (CRC)California Rehabilitation Center (CRC)

Contractor Name Contract Number

California Correctional Health Care Services List of Participating Institutions Attachment A-3

Ironwood State Prison (ISP) 19005 Wiley’s Well Road Blythe, CA 92225

Kern Valley State Prison (KVSP) 3000 West Cecil Avenue Delano, CA 93216

California State Prison - Los Angeles County (LAC)

44750 60th Street Lancaster, CA 93536

Mule Creek State Prison (MCSP) 4001 Highway 104 Ione, CA 95640

North Kern State Prison (NKSP) 2737 West Cecile Avenue Delano, CA 93215

Pelican Bay State Prison (PBSP) 5905 Lake Earl Drive Crescent City, CA 95531

Pleasant Valley State Prison (PVSP) 24863 West Jayne Coalinga, CA 93210

Richard J. Donovan Correctional Facility

(RJD)

480 Alta Road San Diego, CA 92179

California State Prison – Sacramento

(SAC)

Prison Road Represa, CA 95671

California Substance Abuse Treatment Facility and State Prison, Corcoran (SATF)

900 Quebec Avenue Corcoran, CA 93212

Sierra Conservation Center (SCC) 5100 O’Brynes Ferry Road Jamestown, CA 95327

California State Prison – Solano (SOL) 2100 Peabody Road Vacaville, CA 95696

San Quentin Rehabilitation Center (SQ) 1 Main Street San Quentin, CA 94964

Salinas Valley State Prison (SVSP) 31625 Highway 101 Soledad, CA 93960

Valley State Prison for Women (VSP) 21633 Avenue 24 Chowchilla, CA 93610

Wasco State Prison (WSP) 701 Scofield Avenue Wasco, CA 93280

2737 West Cecile Avenue2737 West Cecile Avenue Delano, CA 93215 5905 Lake Earl Drive Crescent City, CA 95531Crescent City, CA 95531 24863 West Jayne24863 West Jayne Coalinga, CA 93210Coalinga, CA 93210 480 Alta Road480 Alta Road San Diego, CA 92179San Diego, CA 92179

Sacramento Sacramento Prison Road Prison Road Represa, CA 95671Represa, CA 95671

California Substance Abuse Treatment California Substance Abuse Treatment Facility and State Prison, Corcoran (SATF)Facility and State Prison, Corcoran (SATF)

900 Quebec Avenue900 Quebec Avenue Corcoran, CA 93212Corcoran, CA 93212

Sierra Conservation Center (SCC)Sierra Conservation Center (SCC) 5100 O’Brynes Ferry Road5100 O’Brynes Ferry Road Jamestown, CA 95327

California State Prison California State Prison – – Solano (SOL)Solano (SOL)

San Quentin RehabilitationRehabilitation CenterCenter (SQ)(SQ)

Salinas Valley State Prison (SVSP)Salinas Valley State Prison (SVSP)

Valley State Prison for Women (VSPley State Prison for Women (VSP

Wasco State Prison (WSP)Wasco State Prison (WSP)

Contractor Name Contract Number

California Correctional Health Care Services List of Participating Institutions Attachment A-3

CCHCS Headquarters

8280 Longleaf Drive Elk Grove, CA 95758 (and other CCHCS locations in Sacramento, CA)

Telemedicine Northern CA locations Elk Grove Campus 8220 Longleaf Drive, Building B Elk Grove, CA 95758

Telemedicine Southern CA locations RCRO – Rancho Cucamonga Regiona Office 4th St. Building 1, Suite 150 Rancho Cucamonga, CA 91730

RCSO-Rancho Cucamonga Satellite Office Commerce Center Drive, Suite 250 Rancho Cucamonga, CA 91730

SARO-Santa Ana Regional Office 2 Mac Arthur Place, Suite 900 Santa Ana, CA 92707

DBRO-Diamond Bar Regional Office Pathfinder Road, Suite 110 Diamond Bar, CA 91765

*Locations include CCHCS sites statewide.

Rancho Cucamonga Regiona Rancho Cucamonga Regiona

St. Building 1, Suite 150St. Building 1, Suite 150 Rancho Cucamonga, CA 91730Rancho Cucamonga, CA 91730

RCSORCSO--Rancho Cucamonga Satellite Rancho Cucamonga Satellite Commerce Center Drive, Suite 250Commerce Center Drive, Suite 250 Rancho Cucamonga, CA 91730Rancho Cucamonga, CA 91730

SAROSARO--Santa Ana Regional Office Santa Ana Regional Office 2 Mac Arthur Place, Suite 9002 Mac Arthur Place, Suite 900 Santa Ana, CA 92707Santa Ana, CA 92707

8220 Longleaf Drive, Building B8220 Longleaf Drive, Building B Elk Grove, CA 95758Elk Grove, CA 95758

Locations include CCHCS sites statewide. Locations include CCHCS sites statewide.

California Correctional Health Care Services Budget Detail and Payment Provisions Exhibit B

BUDGET DETAIL AND PAYMENT PROVISIONS

A. Invoicing and Payment:

1. For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for actual expenditures incurred in accordance with the rates listed below or specified in Exhibit B-1 - Rate Sheet, which is attached hereto and made a part of this Contract.

2. Invoices shall include the Contract Number, Purchase Order Number, sufficient scope and detail to define the actual work performed, including a description of the activities of the Contractor and Subcontractor, the hours allocated to those activities, the locations where work was performed, the expenses claimed, any required reports, and shall be submitted not more frequently than monthly in arrears to:

California Department of Corrections and Rehabilitation

Sacramento Accounting Office

Attention: Accounts Payable A

PO Box 187015

Sacramento, CA 95818-7015

The Contractor also has the option to submit invoices electronically to the appropriate email address listed below. The Contractor must use the name of the Contract and the Contract number on the subject line of the email. The email must include an attached PDF file of the invoices, in accordance with the information above, and must reference the institution acronym and the invoice number. For electronic submission, send invoices to:

medicalcontractinvoices@cdcr.ca.gov

B. Budget Contingency Clause:

1. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Contract does not appropriate sufficient funds for the program, this Contract shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Contract and Contractor shall not be obligated to perform any provisions of this Contract.

2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Contract with no liability occurring to the State, or offer a Contract amendment to Contractor to reflect the reduced amount.

C. Prompt Payment Clause:

1. Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

D. Subcontractor:

For all Agreements, with the exception of Interagency Agreements and other governmental entities/auxiliaries that are exempt from bidding, nothing contained in the Agreement, or otherwise, shall create any contractual relation between the State and any subcontractors, , which is attached

Invoices shall include the Contract Number, Purchase Order Number, sufficient scope and Invoices shall include the Contract Number, Purchase Order Number, sufficient scope and detail to define the actual work performed, including a description of the activities of the detail to define the actual work performed, including a description of the activities of the Contractor and Subcontractor, the hours allocated to those activities, the locations where Contractor and Subcontractor, the hours allocated to those activities, the locations where work was performed, the expenses claimed, any required reports, and shall be submitted work was performed, the expenses claimed, any required reports, and shall be submitted

California Department of Corrections and RehabilitationCalifornia Department of Corrections and Rehabilitation

Sacramento Accounting OfficeSacramento Accounting Office

Attention: Accounts Payable AAttention: Accounts Payable A

PO Box 187015PO Box 187015

Sacramento, CA 95818Sacramento, CA 95818--70157015

The Contractor also has the option to submit invoices electronically to the appropriate The Contractor also has the option to submit invoices electronically to the appropriate email address listed below. The Contractor must use the name ofContractor must use the name of on the subject line of the email. The email must include an attached PDF on the subject line of the email. The email must include an attached PDF file of the invoices, in accordance with the information above, and must reference the file of the invoices, in accordance with the information above, and must reference the institution acronym and the invoice number. For electronic submission, send invoices to:institution acronym and the invoice number. For electronic submission, send invoices to:

medicalcontractinvoices@cdcr.ca.gov medicalcontractinvoices@cdcr.ca.gov

Budget Contingency ClauseBudget Contingency Clause:

It is mutually agreed that if the Budget Act of the current year and/or any subsequent years It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Contract does not appropriate sufficient funds for the program, this covered under this Contract does not appropriate sufficient funds for the program, this Contract shall be of no further force and effect. In this event, the StateContract shall be of no further force and effect. In this event, the State liability to pay any funds whatsoever to Contractor or to furnish any other considerations liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this under this Contract and Contractor shall not be obligated to perform any provisions of this ontract and Contractor shall not be obligated to perform any provisions of this Contract.Contract.

2.2. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Contract with no liability program, the State shall have the option to either cancel this Contract with no liability occurring to the State, or offer a Contract amendment to Contractor to refoccurring to the State, or offer a Contract amendment to Contractor to ref amount.amount.

rompt Payment rompt Payment

California Correctional Health Care Services Budget Detail and Payment Provisions Exhibit B and no subcontract shall relieve Contractor of contractor’s responsibilities and obligations hereunder. Contractor agrees to be as fully responsible to the State for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Contractor. The Contractor’s obligation to pay its subcontractors is an independent obligation from the State’s obligation to make payments to the Contractor. As a result, the State shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

E. Travel Reimbursement:

[X] The following does not apply to this Contract:

Pursuant to the terms established in this Contract, travel reimbursement may not exceed the rates, terms, and conditions that apply to comparable State employees, in accordance with travel rules and regulations, as specified in California Code of Regulations, Title 2, Division 1, Chapter 3, and/or regulations of the California Department of Personnel Administration (DPA), specifically Sections 599.619 through 599.631.

F. Outreach and Marketing Contracts:

[X] The following does not apply to this Agreement

Pursuant to AB 323, this contract falls into a category of contracts that must be monitored throughout the life of the contract.

Upon receipt of an itemized invoice, in arrears, stating the goods/services provided, time period covered, detailed costs and the Contract number, the Contract Manager will notify the Contractor of the required information.

The Contractor will provide the Contract Manager:

Total amounts paid against this contract;

Breakdown of dollars paid against this contract to target each identified community (Latino, African American, Pacific Islander, Middle Eastern, LGBTQIA, or other);

Breakdown of subcontractor dollars paid against this contract per identified communities, if applicable;

Selected media platforms used to target each identified community (such as newspaper, radio, internet, print etc.

Subcontractor selected media platforms (if applicable) used to target each identified community (such as newspaper, radio, internet, print etc.)

G. CAL-Card Payments:

[X] The following does not apply to this Contract

Upon receipt of an itemized invoice, in arrears, stating the goods/services provided, time period covered, detailed costs and the Contract number, the Contract Manager will notify the Contractor of payment authorization.

The Contractor will provide the Contract Manager a copy of the itemized, transaction receipt showing payment was received, the invoice, the Contract number and the CAL-Card card verification number charged.

Pursuant to the terms established in this Contract, travel reimbursement may not exceed the Pursuant to the terms established in this Contract, travel reimbursement may not exceed the rates, terms, and conditions that apply to comparable State employees, in accordance with rates, terms, and conditions that apply to comparable State employees, in accordance with travel rules and regulations, as specified in California Code of Regulations, Title 2, Division 1, travel rules and regulations, as specified in California Code of Regulations, Title 2, Division 1, Chapter 3, and/or regulations of the California Department of Personnel Administration (DPA), Chapter 3, and/or regulations of the California Department of Personnel Administration (DPA), The following does not apply to this AgreementThe following does not apply to this Agreement

Pursuant to AB 323, this contract falls into a category of contracts that must be monitored Pursuant to AB 323, this contract falls into a category of contracts that must be monitored

Upon receipt of an itemized invoice, in arrears, stating the goods/services provided, time Upon receipt of an itemized invoice, in arrears, stating the goods/services provided, time period covered, detailed costs and the Contract number, the Contract Manager will notify the period covered, detailed costs and the Contract number, the Contract Manager will notify the actor of the required information.

The Contractor will provide the Contract ManagerThe Contractor will provide the Contract Manager: :

Total amounts paid against this contract;Total amounts paid against this contract;

Breakdown of dollars paid against this contract to target each identified community Breakdown of dollars paid against this contract to target each identified community (Latino, African American, Pacific Islander, Middle Eastern, LGBTQIA, or other);(Latino, African American, Pacific Islander, Middle Eastern, LGBTQIA, or other);

Breakdown of subcontractor dollars paid against this contract per identified Breakdown of subcontractor dollars paid against this contract per identified communities, if applicable;communities, if applicable;

Selected media platforms used to target each identified community (such as Selected media platforms used to target each identified community (such as newspaper, radio, internet, print etc.newspaper, radio, internet, print etc.

Subcontractor selected media platforms (if applicable) used to target each identified Subcontractor selected media platforms (if applicable) used to target each identified community (such as newspaper, radio, internet, print etc.)community (such as newspaper, radio, internet, print etc.)

L-Card Paymentsard Payments

The following does not apply to this ContractThe following does not apply to this Contract

Upon receipt of an itemized invoice, in arrears, stating the goods/services provided, time

California Correctional Health Care Services Budget Detail and Payment Provisions Exhibit B

Contractor to send invoices to:

Name, mailing address and phone number of the Contract Manager/Cardholder.

Name, mailing address and phone number of Contractor payment authorization contact.

H. Employee Benefits and Wage Reporting Requirements:

[X] The following does not apply to this Contract

Effective July 1, 2003 Government Code Section 19134 was amended to require Contracts for janitorial, housekeeping services, custodians, food service workers, laundry workers, window cleaners, and security guards (“covered services”) to include provisions for employee wages to be no less than 85% of the value of wages and benefits provided to State employees for performing similar duties. Contractor must pay no less than the following:

Hourly Rate:

Blended Benefit Rate:

Also, applicable to subcontractors providing these services in state-leased facilities where the facility is at least 50,000 square feet in area and the state leases all of the occupied floor space, of the facility.

“Employee benefits” means either 1) health, dental, vision, holiday pay, vacation and retirement (either through a purchased plan or self-insurance); 2) cash-in-lieu payments; or 3) a combination of actual benefits and cash-in-lieu payments.

1. Contractors must indicate on their Exhibit B-1 – Rate Sheet, whether they will be providing the required benefits either through a purchase plan or by self-insurance or making ‘in-lieu’ payments to employees. Contractors choosing to offer employee benefits must provide coverage prior to commencement of work.

2. Contractor can meet the “employee benefits” and 85% wage requirement by:

a. Providing “employee benefits” and wages costing not less than 85% of the State cost for employees doing similar work, or

b. Cash payment in lieu of providing benefits, in an amount not less than 85% of the State cost for employees doing similar work, or

c. A combination of employee benefits and cash payments totaling not less than 85% of the State cost for employee benefits for a State of California employee performing similar work, in addition to at least 85% of State wages.

3. Qualifying Contracts and documents relating to implementing Government Code 19134 may be audited by the contracting State agency, the Department of General Services and the Bureau of State Audits.

4. Government Code 19134(e) provides that failure to provide employee benefits or cash payments to employees constitutes a ‘material breach’ for any Contract for personal services covered by that section. A breach can result in immediate Contract termination by the State.

Contractor acknowledges that failure to comply with the provisions of GC Section 19134 will be deemed a material breach of this Contract, which could subject the Contract to immediate termination at the State’s sole discretion.

Effective July 1, 2003 Government Code Section 19134 was amended to require Contracts Effective July 1, 2003 Government Code Section 19134 was amended to require Contracts janitorial, housekeeping services, custodians, food service workers, laundry workers, janitorial, housekeeping services, custodians, food service workers, laundry workers, window cleaners, and security guards (“covered services”) to include provisions for employee window cleaners, and security guards (“covered services”) to include provisions for employee wages to be no less than 85% of the value of wages and benefits provided to State emwages to be no less than 85% of the value of wages and benefits provided to State employees ployees duties. Contractor must pay no less than the following:duties. Contractor must pay no less than the following:

Also, applicable to subcontractors providing these services in stateAlso, applicable to subcontractors providing these services in state-leasedleased facilities where the facilities where the is at least 50,000 square feet in area and the state leases all of the occupied floor is at least 50,000 square feet in area and the state leases all of the occupied floor

“Employee benefits” means either 1) health, dental, vision, holiday pay, vacation and “Employee benefits” means either 1) health, dental, vision, holiday pay, vacation and (either through a purchased plan or self(either through a purchased plan or self--insurance); 2) cashinsurance); 2) cash a combination of actual benefits and casha combination of actual benefits and cash--inin--lieu payments.lieu payments.

Contractors must indicate on their Contractors must indicate on their Exhibit BExhibit B-1 – – Rate Sheet providing the required benefits either through a purchase plan or by selfproviding the required benefits either through a purchase plan or by self lieu’ payments to employees. Contractors choosing to offer employee benefits lieu’ payments to employees. Contractors choosing to offer employee benefits must provide coverage prior to commencement of work.must provide coverage prior to commencement of work.

Contractor can meet the “employee benefits” and 85% wage requirement by:Contractor can meet the “employee benefits” and 85% wage requirement by:

Providing “employee benefits” and wages costing not less than 85% of the State cost Providing “employee benefits” and wages costing not less than 85% of the State cost for employees doing similar work, orfor employees doing similar work, or

b. Cash payment in lieu of providing benefits, in an amount not less than 85% of the State Cash payment in lieu of providing benefits, in an amount not less than 85% of the State cost for employees doing similar work, orcost for employees doing similar work, or

c. A combination of employee benefits and cash payments totaling not less than 85% of A combination of employee benefits and cash payments totaling not less than 85% of the State cost for employee benefits for a State of California employee performing the State cost for employee benefits for a State of California employee performing similar work, in addition to at least 85% of State wages.similar work, in addition to at least 85% of State wages.

Qualifying Contracts and documents relating to implementing Government Code 19134 Qualifying Contracts and documents relating to implementing Government Code 19134 may be audited by the contracting State agency, the Department of General Services and may be audited by the contracting State agency, the Department of General Services and the Bureau of State Audits.

California Correctional Health Care Services Budget Detail and Payment Provisions Exhibit B

Effective March 17, 2004 Government Code 19134 was amended to exclude employee wages and benefits provision for personal services Contracts performed by employees of nonprofit organizations that are employed in accordance with any of the following:

a. A special license issued pursuant to Section 1191.5 of the Labor Code.

b. A special certificate issued pursuant to Section 214 of Title 29 of the United States Code.

c. A community rehabilitation plan described in Sections 19152 and 19404 of the Welfare and Institutions Code.

d. A rehabilitation services program as described in Sections 19352 and 19356.6 of the Welfare and Institutions Code.

Every employee performing ‘covered services’ under this Contract shall receive the applicable rate corresponding to the total number of hours each employee works (excluding overtime).

There is no minimum number of work hours required in order to qualify for GC Section 19134 benefits. Only employees performing ‘covered services’ shall receive such benefits;

administrative, solely supervisory, or other support personnel are not covered.

Should the Department of Human Resources (CalHR) post a rate change during the term of this Contract, this Contract shall be amended to reflect the new benefit rate(s) to be paid to the Contractor’s covered employees. The amendment shall be retroactive to the date the rate change is posted by CalHR.

I. Progress Payments:

[X] The following does not apply to this Contract

Progress payments are permitted for tasks completed under this Contract. Ten percent of the invoiced amount shall be withheld pending final completion of each task. Any funds withheld with regard to a particular task may be paid upon completion of that task.

J. Progress Reports:

[X] The following does not apply to this Contract

Contractor shall submit progress reports to State representative, as required, describing work performed, work status, work progress, difficulties encountered, remedial action, and statement of activity anticipated subsequent to reporting period for approval prior to payment of invoices, Contractor to be reimbursed by invoicing, in detail, all costs and charges with Contract number and sending to designated address.

A community rehabilitation plan described in Sections 19152 and 19404 of the Welfare A community rehabilitation plan described in Sections 19152 and 19404 of the Welfare

A rehabilitation services program as described in Sections 19352 and 19356.6 of the A rehabilitation services program as described in Sections 19352 and 19356.6 of the

Every employee performing ‘covered services’ under this Contract shall receive the applicable Every employee performing ‘covered services’ under this Contract shall receive the applicable rate corresponding to the total number of hours each employee works (excluding overtime). rate corresponding to the total number of hours each employee works (excluding overtime).

There is no minimum number of work hours required in order to qualify for GC Section 19134 There is no minimum number of work hours required in order to qualify for GC Section 19134 benefits. Only employees performing ‘covered services’ shall receive such benefits; benefits. Only employees performing ‘covered services’ shall receive such benefits;

administrative, solely supervisory, or other support personnel are not covered.administrative, solely supervisory, or other support personnel are not covered.

Should the Department of Human Resources (CalHR) post a rate change during the term of Should the Department of Human Resources (CalHR) post a rate change during the term of this Contract, this Contract shall be amended to reflect the new benefit rate(s) to be paid to this Contract, this Contract shall be amended to reflect the new benefit rate(s) to be paid to the Contractor’s covered employees. The amendment shall be retroactive to the Contractor’s covered employees. The amendment shall be retroactive to

The following does not apply to this ContractThe following does not apply to this Contract

Progress payments are permitted for tasks completed under this CProgress payments are permitted for tasks completed under this C invoiced amount shall be withheld pending final completion of each task. Any funds withheld invoiced amount shall be withheld pending final completion of each task. Any funds withheld with regard to a particular task may be paid upon completion of that task. with regard to a particular task may be paid upon completion of that task.

rogress Reportsrogress Reports: :

The following does not apply to this ContractThe following does not apply to this Contract

Contractor shall submit progress reports to State representative, as required, describing work Contractor shall submit progress reports to State representative, as required, describing work performed, work status, work progress, difficulties encountered, remedial action, and performed, work status, work progress, difficulties encountered, remedial action, and statement of activity anticipated subsequent to reporting period for approval prior to payment statement of activity anticipated subsequent to reporting period for approval prior to payment of invoices, Contractor to be reimbursed by invoicing, in detail, all costs and charges with of invoices, Contractor to be reimbursed by invoicing, in detail, all costs and charges with CContract number and sending to designated address. ontract number and sending to designated address.

California Correctional Health Care Services On-Site Confidential Shredding Services Exhibit B-1

RATE SHEET

On-Site Confidential Shredding Services

Rate Sheet from IFB will be included here upon Contract Award.

California Correctional Health Care Services General Terms and Conditions Exhibit C

GENERAL TERMS AND CONDITIONS

PLEASE NOTE: This page will not be included in the final Contract. The General Terms and Conditions (GTC 04/2017) will be included in the Contract by reference to internet site:

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

If Contractor/Bidder does not have Internet access, a hard copy will be provided, upon request, by the Contract Analyst listed on the cover page of this IFB.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspxhttp://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx

If Contractor/Bidder does not have Internet access, a hard copy will be provided, upon If Contractor/Bidder does not have Internet access, a hard copy will be provided, upon request, by the Contract Analyst listed on the cover page of this request, by the Contract Analyst listed on the cover page of this IFB.IFB.

California Correctional Health Care Services CCHCS Special Provisions Exhibit D

Revision 5-2024

CCHCS SPECIAL PROVISIONS

A. SUBCONTRACTOR/CONSULTANT INFORMATION

1. The Contractor is required to identify all subcontractors who will perform labor or render services in the performance of the Contract. Additionally, the Contractor shall notify the CDCR/CCHCS Contract Manager, or designee, within ten (10) working days, of any changes to the subcontractor and/or consultant information.

2. Contractor understands and agrees to comply with the requirements set forth in Military and Veterans Code Section 999 et seq. that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code section

999.5 (g), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by both the awarding department and the Department of General Services (DGS) prior to the commencement of any work by the proposed subcontractor. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in MVC Section 999.9; Public Contract Code (PCC) Section 10115.10. A substitution pursuant to this subdivision shall additionally comply with regulations adopted by the Department of General Services. Information about the process can be found at:

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List- Folder/File-a-DVBE-Substitution-Report?search=substitution.

B. EMPLOYMENT OF EX-OFFENDERS

1. The Contractor cannot and will not either directly, or via a subcontracted consultant and/or firm, employ in connection with this Contract:

a) Ex-Offenders on active parole or probation;

b) Ex-Offenders at any time if they are required to register as a sex offender pursuant to Penal Code Section 290 or if such ex-offender has an offense history involving a “violent felony” as defined in subparagraph (c) of Penal Code Section 667.5; or

c) Any ex-felon in a position which provides direct supervision of parolees.

2. Ex-Offenders who can provide written evidence of having satisfactorily completed parole or probation may be considered for employment by the Contractor subject to the following limitations:

a) The Contractor shall obtain the prior written approval to employ any such ex-offender from the Authorized Administrator; and

b) Any ex-offender whose assigned duties are to involve administrative or policy services in the performance of the Contract. Additionally, the Contractor shall services in the performance of the Contract.