Sample Budget Template with Narrative.xls

XLS spreadsheet 67 KB Posted Jun 20, 2023

Attached to: U.S. Embassy in Qatar - Notice of Funding Opportunity
Opportunity number: PAS-QAT-FY23-001
Issued by: Department of State US Embassy Doha

About this file

Written by GovTribe AI · Dec 20, 2023

This document provides a budget template and narrative guidance for a federal grant opportunity issued by the U.S. Embassy in Qatar under the Public Diplomacy Programs federal grant program administered by the Department of State. The budget template outlines required line items for personnel, fringe benefits, travel, equipment, supplies, contractual services, other direct costs, and indirect costs. It includes cells to itemize costs for each line item along with rate and cost basis information. The narrative guidance specifies that applicants must explain the purpose and calculation of anticipated costs for each budget line item to conceptually enable understanding by those unfamiliar with the project. It emphasizes relating costs to proposal deliverables and goals. The template collects information on the applicant organization and key personnel in addition to the itemized project budget and budget justification narrative.

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Sample Budget Template with Narrative

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Other files

File	Type	Posted
Mandatory SF-424-I (Individual) - Application for Federal Assistance.pdf	PDF	Jun 20, 2023
Mandatory SF-424B (Assurances for Non-Construction programs).pdf	PDF	Jun 20, 2023
Mandatory SF-424A (Budget Information for Non-Construction programs).pdf	PDF	Jun 20, 2023
Mandatory SF-424 (Organizations) - Application for Federal Assistance.pdf	PDF	Jun 20, 2023
Notice of Funding Opportunity - PAS-QAT-FY23-001.docx	DOCX document	Jun 20, 2023

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General Info

Recipient Name
Project Title
EIN#:		DUNS:
Period of Performance	From:		To:
Project Officer Name
Contact Info	E-mail address:		Phone #:
			Mobile #:
Financial Officer Name
Contact Info	E-mail address:		Phone #:
			Mobile #:
Total Project's Budget
Direct Cost
Indirect Cost rate @ 10%	$ - 0
Total Project Budget USG Share	$ - 0

Budget Defination

BUDGET NARRATIVE REQUIREMENTS

A budget narrative explains or justifies the estimated costs by line item or category in the budget. Proper budget narratives should explain how the costs associated with each line item or category relate to the implementation of the project as outlined in the proposal being submitted. Sub/recipients should try to anticipate factors that may affect the budget when developing their projections and provide a narrative explanation of those factors. In essence, the budget narrative ties the proposal budget to the proposal deliverables or statement of work. NARRATIVES SHOULD BE WRITTEN IN SUCH A WAY THAT SOMEONE NOT SPECIFICALLY FAMILIAR WITH THE PROJECT CAN CONCEPTUALLY UNDERSTAND THE RATIONALE, PURPOSE AND CALCULATION OF THE ANTICIPATED COSTS IDENTIFIED. Even if budget narrative details are included in the proposal, they must also be included in the appropriate space provided for each budgeted line item or category.

For each sub-category, input narrative descriptions that support each line item of cost budgeted.

PERSONNEL: Enter a description of the itemized personnel (staff) costs, for example, name, title, annual salary, LOE % devoted to this specific project etc., requested. These costs should only include the labor costs of the organization’s staff assigned to the project, and not those of contractors or other third parties. Provide a brief explanation in the narrative section of the work to be completed by each position budgeted for the project and how the work of each budgeted position will support the purpose and goals of the overall project.

FRINGE: Within the Personnel category, document the fringe benefits rate applied to each budgeted staff position assigned to the project. These costs should only include the fringe costs of the organization’s staff and not those of contractors or other third parties.

TRAVEL: Describe the purpose of the travel and the assumptions used in estimating the cost of all travel that the applicant is paying for directly. These costs should not include the travel costs being paid for by subrecipients, contractors or other third parties, which should be included in the Contractual Services budget category and incorporated in the applicable Subgrant or Contract budget item. Each Travel subcategory should include a narrative that addresses the purpose of the travel and how it assists with accomplishing the goals of the project.

EQUIPMENT: Describe and itemize the equipment requested for purchase, the intended purpose of each item, and how the estimated costs were determined. These costs should only include the costs to purchase new equipment needed to complete the project and not equipment rental costs or costs for equipment already owned by the applicant organization, which should typically be listed in the Other Direct Costs (ODC) budget category.

MATERIALS & SUPPLIES: Describe and itemize the materials & supplies requested for purchase, the intended purpose, and how the estimated costs were determined for each item.

CONTRACTUAL SERVICES: Explain the need for each agreement and how their use will support the purpose and goals of the project. For each subgrant or sub/contract, describe the associated activities, scope of work or services to be provided and how the costs were estimated. If budgeting for a procurement action, document if a solicitation process has occurred or if the contract will be a sole source or unsolicited.

OTHER DIRECT COSTS(ODC): Enter a description of each budgeted cost item that does not appropriately fit in the above categories. Explain the need for each item, how it will further the objectives of the project, and how the cost estimation was determined.

INDIRECT COSTS: Identify the base/MTDC (Modified Total Direct Cost) which should consist of all direct costs (expenditures) – which are elements used to calculate the indirect costs for this project and if the costs and base were derived from a valid NICRA (Negotiated Indirect Cost Rate Agreement), or the de minimis rate max. 10% & base (The 10% de minimis indirect cost rate is a Federally-recognized rate that non-Federal entities may use to recover allowable indirect costs on Federal grants or cooperative agreements..

Budget Narrative

Category	Requested Federal Funds
		Cost Share by the Applicant	Program Total
PERSONNEL	$0.00
FRINGE BENEFITS	$0.00
TRAVEL	$0.00
EQUIPMENT	$0.00
SUPPLIES	$0.00
CONTRACTUAL	$0.00
CONSTRUCTION
OTHER DIRECT COSTS	$0.00
TOTAL DIRECT COSTS	$0.00
INDIRECT COSTS (10%)	$0.00
Costshare
TOTAL COSTS	$0.00

Previous Grants

Record on previous grant
	Previous Awards, Contracts and Agreements
	Details	Beneficiaries	Location	Budget	Funder	Period	Name of the project

Budget Outlook

			Category
Code	Budget Category	(Federal Share of the Projects TOTAL Cost)		Non USG Budget (Cost-share)	TOTAL Cost
			1	Personnel
			2	Fringe Benefits
			3	Travel
			4	Equipment
			5	Supplies
			6	Contractual
			7	Other Direct Costs
			8	Total Direct Charges

(Sum 1 through 7) 9 Indirect Costs 10% de minus

Personnel

Position Title

Employee's Name (if available)

Annual Salary

Number of Working Hours / Week

Number of Working Hours/week devoted to the Project

Percentage of Time devoted to the Project (Level of Effort - LOE)

Monthly Salary

Annual Salary

Facilitator

Session

Staff

Number of Working Months

Funded Salary by the USG

Main Duties

USG Comments

$0.0

Total Salaries

$0.0

Narrative:

Fringe Benefits

Type of Fringe Benefits	Predetermined Rate	Base	Total Cost
	0.00%	$0.00	$0.00
			$0.00
			$0.00
			$0.00
			$0.00
			$0.00
			$0.00
			$0.00
Total Cost			$0.00

Travel

Traveller's Name	Position	Reason	Trip Info	Unit	Unit Description	Frequency	Frequency Description	Cost/Unit	Total Cost
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
									$0.00
Total									$0.00
Narrative:

Equipment

Equipment-Items of Expenditure	Unit	Unit Description	Frequency	Frequency Description	Cost/Unit	Total Cost
					$0.00	$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
Total						$0.00
Narrative:

Supplies

Supplies-Items of Expenditure	Unit	Unit Description	Frequency	Frequency Description	Cost/Unit	Total Cost	Justification
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
Total						$0.00
Narrative:

Contractual

	SubContracts, Subawardees, Consultants, Agreements, MOU-
Items of Expenditure	Unit	Unit Description	Frequency	Frequency Description	Cost/Unit	Total Cost
							$0.00
							$0.00
							$0.00
							$0.00
							$0.00
							$0.00
	Total						$0.00
	Narrative: (for each budget line items)

ODC

Other Direct Cost-Items of Expenditure	Unit	Unit Description	Frequency	Frequency Description	Cost/Unit	Total Cost
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
						$0.00
Total
Narrative:

Overhead

Type of Overhead	Predetermined Rate	Base	Total Cost
Indirect cost	0.00%	$0.00	$0.00
			$0.00
			$0.00
			$0.00
			$0.00
			$0.00
			$0.00
Total			$0.00
Narrative:

File details come from the government source that posted it. Updated Jun 21, 2023.